# Capacities – Notes & PKM — user reviews

> 67 indexed App Store user reviews of Capacities by Capacities Labs GmbH, rated 4.30/5 from 110 ratings.

- Source: https://appshunter.io/ios/app/capacities-notes-and-pkm/id1670188548/reviews
- App overview in markdown: https://appshunter.io/ios/app/capacities-notes-and-pkm/id1670188548.md
- Rating breakdown: 5★ 76 · 4★ 9 · 3★ 12 · 2★ 5 · 1★ 8

## What do users think of Capacities?

Overall sentiment: mixed

**Pros**

- 💡 Innovative date-based note-taking system
- 🎯 Powerful custom object types and organization
- 🔗 Excellent backlink and connection features
- 📱 Seamless cross-device syncing
- 🎨 Clean, intuitive, visually appealing interface
- ⚡ Fast and responsive on desktop
- 🆓 Generous free tier with no paywall
- 🏆 Thoughtful team with great communication
- 📅 Built-in calendar and task management
- 🧠 Excellent for personal knowledge management

**Cons**

- 🐛 Mobile app freezes and crashes frequently
- 📱 Inconsistent functionality across devices
- ⚠️ iPad split-screen not supported
- 🔤 Text editing experience buggy on iOS
- ⏱️ Slow performance with large documents
- 🚫 Limited mobile app features vs desktop
- 💰 Expensive pricing ($199/year)
- 🔌 Offline mode unreliable
- 🌍 No right-to-left language support
- ♿ No font size accessibility options
- 📤 Share sheet functionality broken
- 🖊️ Poor iPad pencil handwriting recognition

**Commonly reported bugs**

- App freezes on splash screen (iPhone 7, iOS 15)
- Login and password reset failures
- Tagging on iPad causes app lockup
- Toggle not clickable with Magic Keyboard on iPad
- Task checkbox not working with Magic Keyboard
- Text pasting causes freezing
- Audio upload crashes app
- Audio doesn't play on iOS
- Cover image properties not displaying
- Linking text to objects broken on desktop
- Emoji skin tones cannot be changed
- App requires frequent restarts
- Sync issues between devices
- Display glitches and UI inconsistencies
- Erratic editing and syncing behavior

**Most requested features**

- iPad app support
- Create custom object types on mobile
- Turn Into function on mobile devices
- System-level notifications for tasks and due dates
- Footnotes support
- Image storage without gallery saving
- Font hierarchy preservation with indentation
- Multi-block selection on mobile
- Audio note support
- Template auto-generation with dates
- Import/export tools
- Student discount pricing
- Tiered pricing options
- Right-to-left language support
- Font size customization for accessibility
- Web extension iOS compatibility
- Better text selection on mobile
- Split screen functionality on iPad

## Newest reviews (17 of 67)

### 3/5 — Please Fix the iPad Window Resize Bug

*2026-08-02*

The app works well overall, but the iPad window resizing experience needs attention. When using Stage Manager or resizing the app into different window sizes, the layout doesn’t adapt properly and parts of the interface become misaligned or difficult to use. This makes multitasking on iPad frustrating. Please optimize the app for resizable windows and different iPad layouts. It would greatly improve the overall user experience.
I appreciate your hard work.

### 4/5 — Good, still needs improvements

*2026-05-19*

The mobile app for the most part is really good. However, it does consistently have trouble with syncing, where mobile will fail to sync changes from desktop. I end up having to reboot the app to sync properly. Aside from that, I feel like the bottom navigation bar could be condensed to “home”, “new”, and “search. Where calendar & tasks are integrated onto home, similar to on desktop.

### 3/5 — Decent App - Awaiting future versions for iOS compatibility.

*2026-04-02*

A decent app overall. There is room for improvement to make the application iOS efficient. Would like to see when a sentence/paragraph is indented that the Hierarchy aka Font doesn’t revert to standard, but remains as selected. Additionally, would like to be able add an image without it being saved to the gallery, not all images are intended for recall to that degree. Also, it would be great to have the ability to add footnotes.

### 4/5 — Needs Notifications

*2026-02-18*

I love everything about this app, except that the fact that there’s no system level notifications for things like tasks and due dates. I’m basically using a secondary testing app just to make up for this issue and would fully integrate myself into this if they fixed it.

### 3/5 — Desktop is Lifechanging, iOS is Barely Functional

*2025-12-11*

I feel a touch of guild in saying this, because the core functionality of Capacities is brilliant. I’m new to the platform, but I haven’t seen such promise in software in years. With that said, the mobile app (which, to be fair, is relatively new) has a ways to go.  The text is tiny, UI elements behave inconsistently. I firmly believe in the team at Capacities to get there, having watched all their videos and read a number of blog posts. Just don’t expect much on your phone just yet.

### 3/5 — Great App

*2025-11-23, version 1.55.9*

I’ve decided to start using capacities as my primary note app for school and i think it’s great. If I were able to still use it while doing split screen it would be 5 stars. For whatever reason it doesn’t let me scroll to my content.

### 3/5 — Cool app, but seems abandoned

*2025-10-16, version 1.54.3*

It’s a really cool app but the most basic function (share from an app via sharesheet) has been broken for many months with users complaining online but no fix in sight. The app isn’t really functional without it.

### 3/5 — Cool concept, needs work

*2025-10-01, version 1.53.21*

I do appreciate what Capacities is doing, but in the state it’s currently in you’re going to have to deal with some clumsy designs and buggy software. So if you’re willing to put up with that for the sake of a novel way to catalogue notes, then go for it. I’m going to continue using it for a while longer.

### 4/5 — Issues

*2025-09-29, version 1.53.14*

I am not able to click the toggle to open it with my trackpad when using it on my iPad and using the apple Magic Keyboard. Can you fix this issue?

### 4/5 — Great App, but iPad Pro Issues Need Fixing

*2025-09-07, version 1.52.4*

I enjoy using Capacities and find it very helpful, especially with free multi-device sync. However, since a recent update, the iPad Pro (my primary device) experience has issues. Ticking task boxes no longer works with the Magic Keyboard, which is frustrating. I also can’t find a way to select multiple rows for copying and pasting to another page, a feature I relied on. Additionally, it would be great if template titles could auto-generate with the current date, week number, or day. Despite these issues, the app is fun and useful overall.

### 3/5 — An exciting but frustratingly fractured experience

*2025-08-30*

While the app boasts access across devices, the functions available on each one are notably inconsistent and not always logical:
- I can group multiple lines on iPhone but not on iPad
- I have to get on my iPad or computer in order to create or edit an object (something that I do fairly frequently)
- I can turn a line into an object on computer and iPad but on on iPhone (this one is really frustrating)
- And more

Additionally, functions which are intended for use on any device sometimes only end up working on one or two of the three, further fracturing the experience:
- Linking text to an existing object isn’t working on computer, but works fine on mobile (this one is pretty surprising)
- Cover image properties aren’t showing up at all

Another issue specific to iPad:
- The app is not compatible with split screen, and remains full-width with responding to smaller dimensions 

Oh, and another issue that demands attention is the laborious process of selecting blocks on mobile. You have to tap every single block. There is a select all, but we really need a better way to select more with less effort. I know the tap and drag action is technically difficult to implement, but even a “Select Between” option would be extremely helpful

The team has designed a really great product that I enjoy using, but I’m not sure how long I can justify spending $12/month when I’m constantly switching between devices to access the central features of the app. Hopefully some of these problems will be addressed soon.

### 4/5 — iPad app doesn’t work in split screen

*2025-08-25*

I’m used to doing my school work split screen; I can take notes and copy/paste stuff quickly this way. I’ve been using Bear for a long time, but I’m returning to Capacities because the mental model just makes sense to me. I’d really appreciate a resolution.

Oh, and I’d also appreciate having access to the Turn Into function on mobile. That would really speed up my workflow in the app.

### 3/5 — Lots of work needed

*2025-08-19, version 1.52.4*

Love the desktop app, but the mobile app has a lot to be desired. 

Like others have mentioned it’s a slow app. It’s not natively built, and it keeps telling you to restart the app.

Off-line mode is also hit or miss

### 3/5 — Unable to log in, no recourse

*2025-08-15*

UPDATE: the password reset flow finally worked. I'm back in, but still deducting a few stars because the support and reliability isn't there.

I've been unabe to login for months. It logged me out at one point and since then it says my password is wrong. When I try to reset my password it gives an error. I went to the discord and asked for help and they told me to send an email. So far no response to that email.

Don't keep any info in here that you're not willing to lose.

### 2/5 — Needs to improve

*2025-06-21, version 1.49.3*

Trying to move from Notion to Capacities but the mobile app is really bad. 

Constantly just freezes in place, have to exit the app and reopen it again. 

Please improve this!

### 3/5 — Could do with being tamed

*2025-06-13, version 1.48.9*

I love Capacities, I use it every day for almost everything. I find it a really useful app, however the mobile version could do with some taming. As your collection grows, and it doesn’t have to be by much, the app has a habit of freezing especially if you have entered stuff, you will end up losing work. Also has a habit of asking for you to restart the app. It has become worse, so much so I’m using the web version on the phone, fiddly? A bit, but it works. It will get there this app I’m sure, but just be warned, it’s got some bad habits!

### 3/5 — In love with the concept, but mobile app needs some love.

*2025-05-28*

So far my experience with Capacities on the web has been amazing. I love the concept, specifically the flow of being able to let the word vomit fall out on to the page works really well with my ADHD. And then using tags, links, and types as you go actually allows those thoughts to organize themselves rather effortlessly. 

However, while the web app is really strong the mobile app needs some work. Specifically, the text editing experience on iOS is filled with some pretty glaring and bad bugs. For an app that’s designed to get out of your way and let you get your ideas down on to the page, a good text editing experience should be paramount. 

I really love this app still. I am already a pro user because I want to support its growth. I am very hopeful that the glaring issues get resolved soon so I can increase my rating.

## Most critical reviews (10 lowest-rated)

### 1/5 — Idk?

*2026-03-20, version 1.59.11*

The app summary seemed so promising I swear I was so excited!!  but it’s so dull, right? No color, no instructions, like an ADD-er’s worst nightmare! I’m sorry, but what the heck am I missing here? Someone point me to somewhere helpful!!!

### 1/5 — The impossible App 😂

*2026-03-03, version 1.58.71*

Tried multiple times in iOS iPadOS, safari, chrome and for the life of me this thing won’t let create an account. Looks interesting but I give up 😩

### 1/5 — No Right to Left language support

*2025-12-01, version 1.55.18*

This note taking app has no support for RTL languages which are spoken by 400 million people worldwide!

Please fix it

### 1/5 — Dishonest Pricing

*2025-06-15*

If you ask these guys about pricing they’ll tell you they did a community survey to set a fair price and they ask people to pay more than the “fair price” to support the company and then they go and jack up the price again on the App Store. $199/year? No way. It’s still in development. No student discount. It doesn’t even have an import or export tool. One example. Tana is $96/year and has many more features and an active community that helps each other.

### 1/5 — Zero Support for Different Font Viewing Sizes

*2025-03-03*

Capacities is completely dropping the ball on accessibility features. There is no option to change the note text size, so if your eyesight isn’t perfect, this app isn’t for you. They don’t even take advantage of the standard iOS or iPadOS built-in system accessibility options. So it feels like Capacities just doesn’t care about accessibility. If you want to see a great example of a well-implemented accessibility text size adjustment, see Bear Notes and Craft Notes. They do it really well. If you want to see mediocre implementation of font size adjustments, see Reflect, Supernotes, and Agenda. All of them offer text size adjustments, but they go from really really small to really small to still too small at the largest. It’s lazy, and therefore impractical, implementation. Capacities, stop spending your time on more and more “features” for your comparison charts, and get the core functionality right to begin with. Eyesight is getting worse worldwide due to mobile phone usage, so you will have more and more lost customers the longer you wait to implement this core functionality.

### 1/5 — iPad handwriting support please!!

*2025-01-18, version 1.44.30*

It just does not recognize or write 90% of the things I write with my pencil

### 1/5 — Trash

*2025-01-08, version 1.44.16*

Trash

### 1/5 — iPhone 13 mini os15.2

*2024-11-22, version 1.43.23*

The app does not load. It is stuck at the splash screen. I don’t really plan to update the iOS because I mostly use it as a basic tool. Phone calls internet search and Apple notes. I wanted to use the app as it looked easier to use than obsidian. Thanks.

### 1/5 — Freezes

*2024-10-26, version 1.43.1*

The latest version simply freezes on start, shows the logo and nothing happens. Uninstalled and reinstalled, nothing. Using iOS 15 (because thanks to Apple some devices literally cannot upgrade past that)

### 1/5 — Unable to register

*2024-10-11, version 1.41.15*

App asks you to send email, email gives link, link sends you to page linking to app - and around we go. 

Please sort it!

## Most praised reviews (10 highest-rated)

### 5/5 — Best PKM hands down

*2026-03-03*

I’ve been writing since before cell phones were smart. I am constantly on the lookout for new, better ways to deal with my enormous writing volume. Whatever it is, Capacities has a place for it. Stop wasting time with POS like Notion. Or Obsidian. Capacious actually works for you either way making you spend thousands of hours or cash on apps that are subpar.

### 5/5 — Build in calendar and task. Perfect for non-coders and normal ppl.

*2025-12-25, version 1.57.24*

Like many, I’ve tried a lot of the productivity apps. Many take too much set up. Capacities connect everything you do to the date. And all related items are automatically connected. So organize feels automatic. I find that most of the fancy productivity apps are made for and by ppl. that write code. This app is made for folks who want to think and not spend time organizing an app.

### 5/5 — I love Capacities

*2025-12-12*

I’m a huge fan of capacities. I’ve been using it for over two years and it has transformed my personal notes game. The iPhone app is a great companion to the desktop app. Of course, it’s not as fully featured as it’s sibling, and might not be ideal for you if you are looking for a phone only notes app. But it you are using the desktop app, this is a great way to capture notes while on the go. I use it many times a day.

### 5/5 — Best PKM Ever

*2025-12-05*

I have tried them all. While Scrivener, Drafts, and Obsidian will always have a place in my memories, they are retired(except drafts which is still best for on the spot notes).  Capacities does what they do but much better, even in its free version. This is next level.

### 5/5 — Give it time

*2025-10-31*

On first use, I didn’t really care for it. It sat in my iPhone for months without use. 

Then, I took the time to go through all of the guides, tutorials, and other materials. 

Now, I can easily say that Capacities is the best app in my library. I use it every day, all day. It takes some getting used to, but it’s worth it.

### 5/5 — Better than the rest

*2025-10-15*

I’ve been a writer since before mobile phones had color screens. I’ve tried every writing app in the store. Capacities trampled everything else.

### 5/5 — Finally, an app that feels like home.

*2025-08-14*

I have been on a decade-long quest to find the holy grail of note-taking apps and I think I have finally found it. In my long journey I have tried Evernote, Obsidian, Bear, Logseq, Reflect, Supernotes, and many others. Each one of them had a major flaw that kept me from committing in the long term. I was nearly ready to just give up altogether when I found Capacities and decided to give it a try. My mind was blown almost immediately. The date-based note taking and custom objects is such a fantastic approach. It offers simplicity but also maximizes customization, making it perfect for beginners and power users. I can’t recommend this app enough. The free tier is more than enough for most people, but I believe in the product and have decided to financially support it. There are some neat perks of a Pro membership, too!

### 5/5 — 5 stars through and through

*2025-07-23*

I've been an early believer of Capacities for years now, before they even had a mobile app. I've seen the progress and dedication to the product from their team and I am very impressed. Capacities's has everything you could want in a Note-taking app.

### 5/5 — Get your life together

*2025-06-19*

Love this app so much. I run a startup; was scatter brained and getting desperate. When I began using Cap, every time I thought "I wish Cap had this feature," it was right there, waiting for me. Thank you! Pros: The backlinks of Cap are unmatched. Tag system and search are powerful. Really thoughtful and involved team on board. Calendar/Time based notes ftw. Object based organization won me over (but took a hot second to learn). Cons: lesser known, newer app in the second-brain, knowledge order space, still in development and working out bugs (but customer support team is impressive and the few minor bugs don’t slow me down). Tried Obsidian, Logseq, Evernote, Roam, Notion, Apple Notes, OneNote, Notability, AmpleNote, hah wish I found Cap sooner.

### 5/5 — I actually love it

*2025-05-09, version 1.48.2*

Simple but works. Has many features. I was using Bear and Craft but now I’ll be moving all my notes to this, very happy

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*Data collected daily from the US App Store and indexed by [AppsHunter](https://appshunter.io/). User reviews are verbatim App Store reviews. Ratings, prices and chart positions refresh continuously; this snapshot is from 2026-08-24.*