# Less Meeting: Agenda & Notes — Action Items, Timer & Minutes

> Meeting minutes, to-dos, and scheduling tool with team collaboration. (iPhone/iPad app by The Laramee Company, Inc..)

- Source: https://appshunter.io/ios/app/less-meeting-agenda-and-notes/id555079131 (this page in markdown: same URL + `.md`)
- Developer: [The Laramee Company, Inc.](https://appshunter.io/developer/1536648152)
- Category: Productivity, Business
- Price: Free
- Age rating: 4+
- Requires: iOS 17.0 · 12 MB
- Languages: American English
- Released: 2012-10-23
- Data updated: 2026-09-03
- Monetization: freemium
- User reviews in markdown: https://appshunter.io/ios/app/less-meeting-agenda-and-notes/id555079131/reviews.md

## What is Less Meeting?

Every meeting gets an agenda with a timer on each topic, notes your team writes together, and action items that keep showing up until someone closes them.

Less Meeting sits on top of the calendar you already use. Your Microsoft 365 or Google Workspace meetings arrive on their own, and whatever you capture on your phone is on the web before you leave the room.

RUN THE MEETING
• Timed agendas with a clock per topic, so a five-minute item takes five minutes
• Notes, decisions and action items captured while people are still talking
• Attendance marked as the room fills up
• A parking lot for anything that deserves its own meeting
• Whiteboard photos, files, sketches and audio attached to the meeting they belong to
• Huddles for the conversations nobody put on a calendar

CLOSE IT OUT
• End the meeting and minutes go out to everyone who was there
• Action items reach their owners with automated follow-up reminders
• Open items carry forward to the next occurrence of a recurring meeting until they are done

CHASE THE FOLLOW-UP
• One list of what you owe other people and what they owe you
• Reassign an item or move its due date, and filter the whole list by person
• Syncs with Apple Calendar and Reminders, so your work is where you already look for it

PRIVATE BY DEFAULT
Nothing outside your team joins the call. Less Meeting sends no bot and produces no transcript. Audio you record yourself stays on the device and is never uploaded. Notes are encrypted and belong to your company.

WORKS WHERE YOU DO
Sign in with Google, Microsoft or a password, or keep everything on this device without a Less Meeting account. If your account uses two-factor authentication, enter your code when you sign in. iPhone, iPad and the web app stay in step.

PLANS
The app is free to download. A Less Meeting account starts with a 14-day free trial, no card up front, and you can bring your whole team into the trial. After that, Personal is $12 per month for one person and Team is $5.90 per user per month, billed in groups of 10. Plans and seats are managed at lessmeeting.com.

SINCE 2011
190,000+ meetings run with a timed agenda. 418,000+ action items closed, 84.5% of everything created. 72% of timed meetings finish on schedule or ahead of it.

Something not working the way it should? lessmeeting.com/help

## Key features

- Mobile note-taking interface
- iCal & Reminders integration
- Audio recording & playback
- Automatic to-do notifications
- Real-time note collaboration
- Custom branding for minutes
- Secure note encryption

## What do users think of Less Meeting?

Overall sentiment: mixed

**Pros**

- 👍 Easy to use
- 🚀 Efficient note-taking
- ✅ Great for action items
- 🔄 Syncs with calendar/Outlook
- 📧 Professional email format
- ⏱️ Time-saving
- 🎯 Focuses meetings
- 💡 Intuitive interface
- 📈 Boosts productivity
- 📝 Comprehensive notes
- 📂 Organizes projects
- 🗣️ Good for consultants
- 🤝 Team collaboration
- 📱 Web and mobile access
- 🌟 Overall great app

**Cons**

- 💰 Requires subscription
- 🐛 Glitchy and inconsistent
- 📉 Crashes frequently
- ⚠️ Poor customer service
- 💸 Expensive for features
- 🪲 Lost data on freeze
- 🚫 No refund policy
- 🤔 Confusing setup
- ⏳ Slow sync issues
- 📱 Mobile app compatibility issues
- 🔒 Subscription not upfront

**Commonly reported bugs**

- Meetings disappear from app
- Notes and minutes lost
- Meetings not showing up consistently
- Screen freezes
- Audio recording lost when device locks
- Sync issues with reminders
- Minor bugs while editing agenda
- Drop outs (historical)
- App crashes constantly
- Cannot open app due to crashing

**Most requested features**

- Sync agendas with Outlook/diaries
- Handwritten note recognition (iPad pencil)
- Upgrade iPhone app to match web version
- iCloud sync for iPhone and desktop
- Language package (Spanish)
- Stylus-driven handwriting app
- Delete button for meetings/agendas
- Link with Evernote and Nozbe
- Schedule follow-up meetings from parking lot
- Customize or sync web customizations with mobile
- Create participants not in address book
- Option to hide incomplete tasks by category
- Delete tasks option

## Recent user reviews (10 of 84)

All indexed reviews: https://appshunter.io/ios/app/less-meeting-agenda-and-notes/id555079131/reviews.md

### 5/5 — Great App ! Keep going !

*2018-10-09, version 1.5.1*

This is a great app. I have been working with it for 4 years now. This is very efficient. I strongly recommended it. 
The only improvement is the synchronization of agendas with outlook or other diaries.

### 5/5 — Awesome! Great tracking of action items from meetings!

*2018-07-31*

I love this tool. Caveat: I am using this just for me to take notes and track open action items. 

I’m still on the free version that lets you tag tons of people, but even so, I’ll only tag myself to track open to dos.

### 4/5 — Jetgold

*2018-02-21, version 1.5.1*

Getting to grips with app working my way in to how it works and adapting to my way of working with it. It looks promising! Will review again in a few months.

### 5/5 — Brilliant App

*2017-05-11, version 1.5.1*

This is such an easy app to use, it is truly brilliant.

### 3/5 — Using iPad pencil

*2016-08-26, version 1.5.1*

It would be grate if I can write my meeting note using the handwritten recognition by the iPad Pro pencil.

### 4/5 — simple and easy to use

*2016-07-02, version 1.5.1*

This app is simple and easy to use. And best of all, i can use it either web-based or through my iPhone. One suggestion is to upgrade the iphone app to be the same compatible as web-based. cheerio

### 5/5 — Best mobile notes app I've used

*2016-03-01*

Tried a few out there and this one does the best between my notes, calendar appointments, and tasks. Just started syncing with the website too to send mtg notes to the rest of my team. It's got my vote!

### 1/5 — Missed Opportunity.  Glitchy, inconsistent, waste of money

*2016-02-01*

After spending $1,180 for a year of licenses for my staff, I can honestly say that the app isn't worth $1.  It crashes, it's glitchy, and the customer service is spotty at best.  We've consistently have meetings disappear from the app (along with any notes/minutes we have taken) and most of my staff stopped using it because they couldn't consistently get meetings to show up.  LessMeeting's customer service asked for screenshots and details, but they never actually fix the issue or follow up. This has been months of the same issues and glitches.
For an app that is supposed to improve productivity, it actually does the opposite.  Lost time and information have been common, and incredibly frustrating.
If Less Meeting's developers made some fixes and improvements they could stand out from the numerous other meeting notes apps out there... Unfortunately they are missing out on that opportunity.  I recommend you try a different app.  If not for the fact that don't allow refunds, we would have dumped LessMeeting the first month we had it.

### 5/5 — Boosts productivity

*2015-12-18, version 1.5.1*

This app helps me outperform my peers.  I use it to take notes and track my actions.  I have it synced with my calendar and reminders, and from there to exchange/outlook, etc.  It works great.

### 3/5 — Used the app for about 6 months

*2015-10-16, version 1.5.0*

I downloaded the iPad only version and used for about 6 months. Loved it. Had the accessional screen freeze but nothing major until last week when the screen completely froze and I had to restore the app which would not have been a problem ...but I lost all the minutes and to dos ... this app does not back up on the iPad only version.

## Frequently asked questions about Less Meeting

### What are the main benefits of using Less Meeting?

Less Meeting helps you revolutionize your team's meeting culture by providing beautiful, instant meeting notes and an automated to-do system. Users praise it for saving time and keeping projects organized.

### Does Less Meeting offer a free version?

Yes, the Less Meeting mobile app is free for individual use. You can upgrade to a premium account for team collaboration features.

### How does Less Meeting integrate with other tools?

Less Meeting offers fantastic integration with iCal and Reminders, syncing notes and to-dos across your calendars. It also integrates across mobile, web, and your to-do lists.

### Can I record meetings with Less Meeting?

Yes, Less Meeting includes audio recording and playback functionality, eliminating the need for a separate audio recording app during your meetings.

### How often is Less Meeting updated?

The latest version of Less Meeting is 1.7.1, which was last updated on March 11, 2022. This indicates a moderate update frequency.

### What devices support Less Meeting?

Less Meeting is supported on iPhone, iPad, and iPod devices, making it accessible for a wide range of Apple users.

### Is Less Meeting suitable for project management?

Yes, users have found Less Meeting to be great for project management, helping to keep all notes in one place for different projects and ensuring actions are tracked.

### What is the age rating for Less Meeting?

Less Meeting has an age rating of 4+, making it appropriate for a broad audience of users.

## Version history (last 5 releases)

### 2.2.0 — 2026-09-02

Two-factor authentication is now built in.

• If your team uses an authenticator app, enter your 6-digit code right here when you sign in
• Get a heads-up before your team requires it, so it's never a surprise

Plus clearer sign-in messages, and fixes and speed-ups across the app.

### 2.1.0 — 2026-08-21

Links now work the way you'd expect.

• Paste a link into your minutes, goals, action items or parking lot and it's tappable
• Add reference links to a meeting — the docs, tickets and pages it's about — so they open in one tap when it starts

Plus fixes and speed-ups across the app.

### 2.0.0 — 2026-08-13

Less Meeting for iPhone and iPad has been rebuilt from scratch as a native app.

• A new design, matching the Less Meeting you use on the web
• Much faster to open, search and scroll, on every screen
• Agenda timers that run live while the meeting does
• Notes, decisions and action items reorderable by drag
• An action items view split into what you owe and what you are owed, with filtering and reassignment
• Whiteboard photos, file attachments, sketches and audio recording
• Sign in with Google or Microsoft, or keep everything on the device with no account
• Calendar and Reminders sync, including for accounts that never sync to the web
• Meetings sync in the background, so the app is current when you open it
• Full VoiceOver and Dynamic Type support

Your existing meetings, notes and action items are imported on first launch. If anything did not come across, Settings shows a report of what was migrated.

### 1.7.1 — 2022-03-11

Fix an issue with authentication.

### 1.7.0 — 2022-03-09

Improve network connection reliability, and fix an issue with the note input on iPads.

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*Data collected daily from the US App Store and indexed by [AppsHunter](https://appshunter.io/). User reviews are verbatim App Store reviews. Ratings, prices and chart positions refresh continuously; this snapshot is from 2026-09-03.*