# Project Manager - Workflow — ToDo Boards, Tasks & Teams > Privacy-first iOS project manager with Kanban, calendar, focus timer, and collaboration. (iPhone/iPad app by Opticell Limited.) - Source: https://appshunter.io/ios/app/project-manager-workflow/id6761440692 (this page in markdown: same URL + `.md`) - Developer: [Opticell Limited](https://appshunter.io/developer/1883824295) - Category: Productivity, Business - Price: Free (on sale, was $19.99) - Age rating: 4+ - Requires: iOS 17.0 · 12 MB - Languages: American English, French (France), German (Germany), Japanese, European Spanish - Released: 2026-04-01 - Data updated: 2026-08-29 - Monetization: paid - User reviews in markdown: https://appshunter.io/ios/app/project-manager-workflow/id6761440692/reviews.md ## What is Project Manager? Project Manager - WorkFlow is the privacy-first project manager built natively for iOS. One purchase, no subscriptions, no trackers — just powerful tools to help you get things done. PLAN YOUR WAY Five view modes let you work the way you think. Drag tasks across a Kanban board, plan your week in the calendar, track deadlines in Reminders, measure progress on the Dashboard, or organise everything by Project. Switch between them in a tap. STAY FOCUSED The built-in Pomodoro focus timer keeps you in the zone with 15, 25, 45, and 50-minute presets, auto-cycling breaks, and session tracking. Every minute is logged against the task you're working on. SMART LISTS & FILTERS Save any combination of filters as a named Smart List. "My Overdue", "Design Team This Week", "High Priority" — one tap to see exactly what matters right now. COLLABORATE IN REAL TIME Share projects with your team via iCloud. Invite members through iMessage, email, or a link. Everyone sees changes as they happen — no third-party server required. CALENDAR SYNC Two-way sync with Apple Calendar, Google Calendar, and Outlook. Edit in either app — changes flow both ways automatically. SIRI SHORTCUTS "Hey Siri, add a task in WorkFlow." Five built-in voice commands for hands-free task management and daily summaries. REMINDERS THAT WORK Actionable notifications let you mark a task complete, snooze for an hour, or snooze until tomorrow — without opening the app. PRIVACY BY DESIGN Zero analytics. Zero trackers. Your data lives in your iCloud account and never touches our servers. We can't see your tasks — and we don't want to. ONE-TIME PURCHASE No subscriptions. No in-app purchases. No ads. Pay once and get every feature, every update. EVERYTHING YOU NEED - Kanban board with drag-and-drop - Calendar with year, month, week, and day views - Built-in Pomodoro focus timer with session tracking - Dashboard with completion ring, weekly charts, and analytics - Smart Lists with saved filters - Subtasks with progress tracking - Tags, priorities, and custom projects - Time tracking with per-task logging - File and photo attachments - Recurring tasks (daily, weekly, monthly, yearly) - CSV and JSON import/export - Real-time team sharing via CloudKit - Two-way calendar sync - Siri Shortcuts - Actionable notifications - Full offline support with iCloud sync - Dark mode and Reduce Motion support ## Key features - Multiple project view modes (Kanban, Calendar, Dashboard) - Built-in Pomodoro focus timer - Smart Lists with saved filters - Real-time team collaboration via iCloud - Two-way calendar sync - Siri Shortcuts for hands-free management - Actionable notifications ## Recent user reviews (2 of 2) All indexed reviews: https://appshunter.io/ios/app/project-manager-workflow/id6761440692/reviews.md ### 5/5 — Full of features *2026-08-06* Great Features and very easy to use. Syncs well between phone, MacBook and iPad. Find it better to use than loads of other apps - I’m a productivity obsessive and most of them I can’t use well and jobs get lost. Love the way the cards work visually for me. ### 5/5 — Becky *2026-04-02* This app. Well. It’s already my new favourite thing!!! I needed to get more organised and actually stop writing everything in the notes on my phone. I was looking for an app that acted as my own PA…and well this is it!! Love it so much! ## Frequently asked questions about Project Manager ### What is Project Manager - Workflow? Project Manager - Workflow is a privacy-first project management application designed exclusively for iOS. It offers a suite of tools for planning, tracking, and collaborating on tasks and projects, with a strong emphasis on user data privacy. ### How does Project Manager - Workflow handle collaboration? Collaboration is managed in real-time via iCloud, allowing users to share projects with team members. Invitations can be sent through iMessage, email, or a link, ensuring everyone sees changes instantly without relying on third-party servers. ### Does Project Manager - Workflow sync with other calendars? Yes, it offers two-way sync with Apple Calendar, Google Calendar, and Outlook. Any edits made in either application will automatically reflect in the other, ensuring your schedules are always up-to-date. ### Can I use Project Manager - Workflow offline? Yes, the application provides full offline support. Changes made while offline will sync automatically with iCloud once an internet connection is re-established, ensuring your data is always consistent. ### What are the pricing details for Project Manager - Workflow? Project Manager - Workflow is a one-time purchase with no subscriptions, in-app purchases, or ads. This means a single payment grants access to all features and future updates. ### How often is Project Manager - Workflow updated? The application was last updated on August 14, 2026, indicating a commitment to ongoing development and improvements. Users can expect regular updates to enhance functionality and address any issues. ### What devices is Project Manager - Workflow compatible with? Project Manager - Workflow is designed for iOS devices, specifically supporting both iPhone and iPad. It is rated for ages 4 and up. ### Does Project Manager - Workflow have ads? No, Project Manager - Workflow is completely ad-free. The developer explicitly states 'No ads' and that the one-time purchase includes all features and updates without advertisements. ## Version history (last 5 releases) ### 4.1 — 2026-08-26 WorkFlow 4.1 • Three new templates for students: Weekly Study Routine builds a repeatable seven-day week around your timetable, Exam Revision Sprint counts four weeks down to exam day with three revision passes and three past papers, and Essay or Research Paper runs from unpacking the question to submitting — with the draft finished before deadline week • The new Student Semester pack installs all three alongside Course Syllabus in a single tap • A friendlier first run: every empty screen now explains what it's for and offers the button that fills it, instead of showing a grey placeholder • A short checklist on My Day ticks itself off as you find your way around, and a few one-off pointers introduce the controls that are easy to miss — all of it optional, in Settings → Getting Started • Browse Templates now sits on the Projects screen itself, so the twenty ready-made projects are one tap away instead of three ### 4.0.1 — 2026-08-21 WorkFlow 4.0.1 • The bar at the top of the screen is now yours to arrange: Settings → Header lets you choose which buttons appear, what order they sit in, and which side they're on — with Minimal, Balanced and Power presets to start from, and outline, filled or rounded icon sets • Priority now has its own section in the task editor, instead of sharing the Status heading • Better behaviour at larger text sizes: the buttons and counters along the top of the Board keep their shape instead of stretching, and task pills no longer split words across two lines • Overdue and due-today counters no longer split across two lines once you have a lot of tasks, and the board's view button keeps its full name • Fixes a problem where some task shortcuts kept working after a free trial had ended. Nothing changes if you've unlocked WorkFlow. ### 4.0 — 2026-08-20 WorkFlow 4.0 — the Notepad: write it down now, decide what it is later. • New Notepad: a place to dump a job the moment you think of it — no due date, no project, no priority to fill in first • Convert any note into a task, or into a whole project, when you're ready • Write your note as a list and each line becomes a task (or a subtask) — ticked for you automatically • Anything you don't tick stays behind as the project's notes, so nothing gets lost • Notes keep their formatting, sync across your devices, and can be pinned and coloured • A gentle review: WorkFlow counts notes you haven't touched in a fortnight and offers to help you clear them — convert, keep, archive or delete. Set the timing in Settings, or switch it off • Notes turn up in search alongside your tasks • Bulleted lists now continue on their own — press Return for the next bullet, twice to finish the list. Everywhere you write notes • Long notes open at their full height instead of appearing cut off ### 3.9.1 — 2026-08-14 What changed in this version Swipe a task, not the page. Swipe a card right to complete it or make it due today, left to snooze or delete it — on the Board, My Work and My Day. On by default; Settings → Layout turns it off. Dragging a card keeps to itself. The "Drop to create task" panel no longer appears while dragging a task between columns, and can't get stuck on screen. Settings copy for Swipe Actions rewritten to describe the new behaviour ### 3.9 — 2026-08-13 WorkFlow 3.9 — fewer taps to get things done. • Change a task's priority or due date straight from the card — just tap the priority pill or the date • New in the task menu: Priority, and Pick a Date… to schedule anything for any date • Filters moved into the header — one tap instead of three, and it lights up whenever filters are hiding tasks • Board swipe actions are now on by default: swipe right to complete or set due today, left to snooze or delete • Quick Add's hint chips are buttons now — tap one to drop its syntax in and build a whole task in a single line • Tidier task menu: the everyday actions sit up top, the occasional ones tuck under More… ## Apps similar to Project Manager | App | Rating | Price | Category | | --- | --- | --- | --- | | [AskFirst: Appointment Prep](https://appshunter.io/ios/app/askfirst-appointment-prep/id6761343169) | 5.0 (13) | Free | Productivity | | [TTS-plus: Text to Speech 2026](https://appshunter.io/ios/app/tts-plus-text-to-speech-2026/id6759071096) | — | Free | Productivity | | [Adios: Ad Blocker for Safari](https://appshunter.io/ios/app/adios-ad-blocker-for-safari/id1063687366) | 4.0 (2) | $0.99 | Productivity | | [SignPdf - PDF Signer](https://appshunter.io/ios/app/signpdf-pdf-signer/id6755788606) | 5.0 (2) | Free | Productivity | | [Speak to Translate – AI Chat](https://appshunter.io/ios/app/speak-to-translate-ai-chat/id6757110220) | — | Free | Productivity | | [Habit Focus - Habit Tracker](https://appshunter.io/ios/app/habit-focus-habit-tracker/id6740153209) | — | Free | Productivity | ## More apps by Opticell Limited - [DrawPad](https://appshunter.io/ios/app/drawpad/id6760317949) - [WalkFindr](https://appshunter.io/ios/app/walkfindr/id6760369032) - [Hanyu: Learn Chinese Mandarin](https://appshunter.io/ios/app/hanyu-learn-chinese-mandarin/id6760541929) - [MyLLM - Local AI Agent](https://appshunter.io/ios/app/myllm-local-ai-agent/id6760704297) - [LinkFindr](https://appshunter.io/ios/app/linkfindr/id6760857542) - [E-Grid](https://appshunter.io/ios/app/e-grid/id6761284626) All apps by Opticell Limited: https://appshunter.io/developer/1883824295 ## Related topics [project manager](https://appshunter.io/ios/topics/project-manager) --- *Data collected daily from the US App Store and indexed by [AppsHunter](https://appshunter.io/). User reviews are verbatim App Store reviews. Ratings, prices and chart positions refresh continuously; this snapshot is from 2026-08-29.*