# Smart Coach: Practice Manager — Clients, Sessions & Invoices > All-in-one practice management for coaches, therapists, and independent practitioners. (iPhone/iPad app by Omar Al Homaidi.) - Source: https://appshunter.io/ios/app/smart-coach-practice-manager/id1553041442 (this page in markdown: same URL + `.md`) - Developer: [Omar Al Homaidi](https://appshunter.io/developer/1498325461) - Category: Productivity, Lifestyle - Price: Free with in-app purchases - Rating: 5.00/5 from 3 App Store ratings · 1 written reviews indexed - Age rating: 4+ - Requires: iOS 17.6 · 10 MB - Languages: American English - Released: 2021-03-21 - Data updated: 2026-10-01 - Monetization: free with in-app purchases - User reviews in markdown: https://appshunter.io/ios/app/smart-coach-practice-manager/id1553041442/reviews.md ## What is Smart Coach? The Smart Coach is the all-in-one practice management app built for coaches, therapists, counselors, and independent practitioners. Run your entire practice from your iPhone, iPad, or Mac — no account required, no data collection, and everything syncs securely through your private iCloud. APPLE INTELLIGENCE, KEPT BETWEEN YOU AND APPLE A Client Brief before every session: recurring themes, open threads, what is still owed. A Practice Assistant that answers questions from your own records — who owes you money, what you have not invoiced. Both by Apple Intelligence — on your device or on Apple's Private Cloud Compute, never anyone else. Receipt scanning reads on your device. Needs an Apple Intelligence-capable device on iOS 26 or later. MANAGE YOUR CLIENTS Detailed client profiles with contact details, photos and notes. Reach clients via phone, SMS, WhatsApp or email. Track advance payments, attach documents, see each client's financial summary at a glance, and import contacts in one tap. TRACK SESSIONS WITH SMART KEYWORDS Log every session with custom types, pricing and notes. #hashtags track themes across sessions and highlight as you type. Export one session's notes or all of them as formatted PDFs. ORGANIZE WORKSHOPS Manage group workshops with participant lists, notes, expenses, appointments, and file attachments. Track earnings per workshop and keep everything organized in one place. PROFESSIONAL INVOICING & BILLING Polished invoices with auto-incrementing numbers, discounts and tax/VAT. Track partial payments with multiple receipts. Share Standard and Tax/VAT Invoices, Receipts and Advance Payment Receipts as branded PDFs with your practice logo. EXPENSE TRACKING Record expenses with categories, receipt images, and paid/unpaid status. Link expenses to specific clients or workshops for accurate profit tracking. APPOINTMENT SCHEDULING Appointments with time zones, repeats and calendar sync. See what's coming on the dashboard and send SMS or WhatsApp reminders in one tap. POWERFUL REPORTS & ANALYTICS Six report types: Revenue, Profit, Expenses, Activity, Clients and VAT Export. Interactive charts with period, client and custom date filters. Export every report to PDF for your accountant. CLIENT ONBOARDING Create a professional onboarding document template covering your agreement, session format, fees, and confidentiality policy. Personalize it per client and export as a branded PDF with a signature field. GLOBAL SEARCH Search clients, workshops, sessions, notes, expenses and appointments from one bar. SMART NOTIFICATIONS Morning briefings summarize your day ahead. Evening reminders prepare you for tomorrow's appointments. Weekly alerts keep you on top of overdue payments. HOME SCREEN WIDGET See your monthly profit, revenue, and expenses at a glance without opening the app. YOUR DATA, YOUR PRIVACY No account required. No third-party servers. Zero data collection. Your data is stored only in your private iCloud and syncs automatically across all your devices. Everything but the Apple Intelligence features works offline. WORKS EVERYWHERE Designed for iPhone, iPad, and Mac. The Smart Coach adapts to every screen with a sidebar on iPad and Mac, and a familiar tab bar on iPhone. PLANS The free plan includes 2 clients with unlimited sessions, appointments, expenses and reports. Premium (sold as "All Access") unlocks unlimited clients and unlimited workshops on every device: $2.99/month, $29.99/year, or $79.99 once for Lifetime (USD; storefronts differ). Cancel subscriptions anytime; Lifetime never renews. --- Payment is charged to your Apple Account at purchase. Subscriptions renew automatically unless cancelled at least 24 hours before the end of the current period. Manage or cancel in your Apple Account settings under Subscriptions. --- Privacy policy: https://www.zaatarlabs.com/privacy-policy Terms of use: https://www.zaatarlabs.com/terms ## Key features - Client profile management - Session logging with smart keywords - Professional invoicing and billing - Expense tracking with receipt images - Appointment scheduling with calendar sync - Comprehensive reports and analytics - Client onboarding document creation ## Pricing and in-app purchases Base price: Free. **Subscriptions** | Subscription | Price | Period | | --- | --- | --- | | All Access (1 month) | $2.99 | per month | | All Access (1 year) | $29.99 | per year | ## Recent user reviews (1 of 1) All indexed reviews: https://appshunter.io/ios/app/smart-coach-practice-manager/id1553041442/reviews.md ### 5/5 — The best app for life coaches and psychologists *2021-03-26* This is a wonderful tool to schedule your appointments with clients, take notes during sessions, set up workshops, keeping track of the time zones and send invoices/receipts with a tap of your finger. You can also keep track of expenses and revenue, from everywhere you are! I usually send invoices and receipts while at the park watching my daughter playing :) such a life changing app as it saves me lots of time that I used to spend doing the more boring administrative parts of my practice ! **Developer response:** Thank you for your kind review! We're passionate about making The Smart Coach the best tool for practitioners. Your feedback means the world to our team! ## Frequently asked questions about Smart Coach ### Does The Smart Coach have ads? No, The Smart Coach is ad-free. It focuses on providing a clean and uninterrupted experience for managing your practice. ### What devices does The Smart Coach support? The Smart Coach is designed for iPhone, iPad, and Mac. Your data syncs securely across all your Apple devices. ### How does The Smart Coach handle client data privacy? The Smart Coach prioritizes your privacy. No account is required, there are no third-party servers, and zero data collection. Your data is stored solely in your private iCloud. ### Can I use The Smart Coach offline? Yes, The Smart Coach works fully offline. All your practice management needs can be accessed and managed without an internet connection. ### What are the subscription options for The Smart Coach? The Smart Coach offers an 'All Access' subscription with options for 1 month at $0.99 or 1 year at $9.99. This provides full access to all features. ### How often is The Smart Coach updated? The Smart Coach was last updated on May 8, 2026, indicating regular updates to improve functionality and reliability. The latest version is 3.0.1. ### What kind of reports can I generate with The Smart Coach? The Smart Coach offers six comprehensive report types: Revenue, Profit, Expenses, Activity, Clients, and VAT Export. These reports can be filtered and exported to PDF. ### How does The Smart Coach help with invoicing? The Smart Coach allows you to create professional invoices with auto-incrementing numbers, discounts, and tax calculations. You can generate and share various invoice types as branded PDFs. ## Version history (last 5 releases) ### 4.0 — 2026-09-19 The Smart Coach 4.0 is built for iOS 27, iPad and Mac — with Apple Intelligence that keeps every client's information between you and Apple, never anyone else. • Ask Siri. "What's my next appointment?", "What's my unbilled total?", "Find [client]", "Log a session." The Smart Coach now answers through Siri, Spotlight search, and the Shortcuts app. • Client Brief. One tap on a client gives you an instant pre-session brief — the themes that keep coming up, what the last session actually dealt with, how long it's been, and what's still owed. Generated by Apple Intelligence — on your device or on Apple's Private Cloud Compute, never anyone else. • Practice Assistant. Ask your own practice a question. "What's on this week?", "Who owes me money?", "What haven't I invoiced?", "What am I coaching on most?" It reads your own records and answers from them — by Apple Intelligence, on your device or on Apple's Private Cloud Compute, never anyone else. Read-only: it can't change anything. • Scan a receipt. Point your camera at a receipt and The Smart Coach fills in the expense — vendor, amount, date, category — for you to confirm. Reads entirely on your device. • Coaching Day on your Lock Screen. A Live Activity and Dynamic Island keep your day's sessions a glance away. • A big new iPad widget. "Today at the Practice" puts your schedule, what's due, and the month's numbers on your Home Screen. • Redesigned for the new look, with a thorough accessibility pass — bigger text support in every form, and labels for every control with VoiceOver. • Fixes you'll notice: your practice logo keeps its proportions on every invoice, receipt and onboarding PDF (wordmarks were being squared off), phone numbers no longer print a doubled "+", and the Settings paywall only ever shows plans that are actually on sale. As always: your client notes and finances are stored only in your private iCloud. No account, no third-party servers, no data collection. ### 3.0.1 — 2026-05-08 Fixed an issue with subscriptions where some users could not subscribe to the app. V3.0: Rebuilt from the ground up. This is the biggest update to The Smart Coach ever. ALL-NEW INTERFACE — Every screen has been redesigned with a modern SwiftUI interface. The new dashboard gives you an instant overview of your profit, revenue, expenses, unbilled sessions, and due payments with interactive sparkline charts. Filter by week, month, or year. REDESIGNED CLIENT PROFILES — New client header with one-tap calling, messaging, and emailing. Financial summary, recent sessions, last session notes, unbilled sessions, and a progress timeline — all visible at a glance. SMART SESSION NOTES — A completely new notes editor with real-time #hashtag highlighting. Tag sessions with keywords as you type and search across all your notes instantly. NEW REPORTS HUB — Six powerful reports: Revenue, Profit, Expenses, Activity, Clients, and VAT Export. Interactive charts with period filtering, client filtering, custom date ranges, and every report exports to PDF. GLOBAL SEARCH — Search across clients, workshops, sessions, notes, expenses, and appointments from one search bar. PROFESSIONAL PDF DOCUMENTS — Redesigned invoice, tax invoice, receipt, and advance payment PDFs. New session notes export, bulk sessions export, and client onboarding PDF with signature field. CLIENT ONBOARDING — Create customizable agreement documents for new clients and export them as branded PDFs. SMART NOTIFICATIONS — Morning briefings, appointment reminders, and weekly overdue payment alerts keep you on top of your practice. FIRST LAUNCH EXPERIENCE — New onboarding walkthrough to get you set up quickly. CURRENCY PICKER — Easily set your preferred currency. MAC CATALYST — Improved sidebar navigation and window management on Mac. Plus hundreds of fixes and refinements throughout the entire app. ### 3.0 — 2026-03-27 V4.0: Rebuilt from the ground up. This is the biggest update to The Smart Coach ever. ALL-NEW INTERFACE — Every screen has been redesigned with a modern SwiftUI interface. The new dashboard gives you an instant overview of your profit, revenue, expenses, unbilled sessions, and due payments with interactive sparkline charts. Filter by week, month, or year. REDESIGNED CLIENT PROFILES — New client header with one-tap calling, messaging, and emailing. Financial summary, recent sessions, last session notes, unbilled sessions, and a progress timeline — all visible at a glance. SMART SESSION NOTES — A completely new notes editor with real-time #hashtag highlighting. Tag sessions with keywords as you type and search across all your notes instantly. NEW REPORTS HUB — Six powerful reports: Revenue, Profit, Expenses, Activity, Clients, and VAT Export. Interactive charts with period filtering, client filtering, custom date ranges, and every report exports to PDF. GLOBAL SEARCH — Search across clients, workshops, sessions, notes, expenses, and appointments from one search bar. PROFESSIONAL PDF DOCUMENTS — Redesigned invoice, tax invoice, receipt, and advance payment PDFs. New session notes export, bulk sessions export, and client onboarding PDF with signature field. CLIENT ONBOARDING — Create customizable agreement documents for new clients and export them as branded PDFs. SMART NOTIFICATIONS — Morning briefings, appointment reminders, and weekly overdue payment alerts keep you on top of your practice. FIRST LAUNCH EXPERIENCE — New onboarding walkthrough to get you set up quickly. CURRENCY PICKER — Easily set your preferred currency. MAC CATALYST — Improved sidebar navigation and window management on Mac. Plus hundreds of fixes and refinements throughout the entire app. ### 2.1 — 2022-05-18 Your reports never looked better! You can now view your reports in a yearly view to get better insights on your business. ### 2.0.2 — 2022-01-13 Fix an issue where the bill will crash for some users. ---------------- We have a bunch of new features for you: 1) Widgets: Say hello to the brand new widget! Add it to your home screen and view your monthly trends on the fly. 2) Appointments: a) Remind your clients about their appointment with a tap! b) You can now view all your appointments from all calendars on the apps dashboard. 3) Invoices: a) Need that tax number? Just add it once in the settings. b) Due date is now an option when creating an invoice. 4) Expenses: a) Add a receipt to your expenses for safe keeping. b) Categories are now here to better sort out your expenses. Enjoy!! ## Apps similar to Smart Coach | App | Rating | Price | Category | | --- | --- | --- | --- | | [Vdent DPMS](https://appshunter.io/ios/app/vdent-dpms/id1553823169) | 5.0 (1) | Free | Productivity | | [Dayscaled](https://appshunter.io/ios/app/dayscaled/id6472298215) | — | Free | Productivity | | [Session Flow: Schedule & Pay](https://appshunter.io/ios/app/session-flow-schedule-and-pay/id6761916040) | — | Free | Productivity | | [DanceBooking](https://appshunter.io/ios/app/dancebooking/id6444697374) | — | Free | Productivity | | [Therapist Toolbox](https://appshunter.io/ios/app/therapist-toolbox/id1477859130) | — | Free | Productivity | | [superparent.io](https://appshunter.io/ios/app/superparentio/id6758986604) | — | Free | Productivity | ## More apps by Omar Al Homaidi - [The Smart Hand Calculator](https://appshunter.io/ios/app/the-smart-hand-calculator/id1459755183) - [The Smart Trix Calculator](https://appshunter.io/ios/app/the-smart-trix-calculator/id1460783125) - [Smart Dentist: Dental Software](https://appshunter.io/ios/app/smart-dentist-dental-software/id1504745286) - [roCARD](https://appshunter.io/ios/app/rocard/id1559421577) - [Smart Billing: Invoice Maker](https://appshunter.io/ios/app/smart-billing-invoice-maker/id1561527373) All apps by Omar Al Homaidi: https://appshunter.io/developer/1498325461 --- *Data collected daily from the US App Store and indexed by [AppsHunter](https://appshunter.io/). User reviews are verbatim App Store reviews. Ratings, prices and chart positions refresh continuously; this snapshot is from 2026-10-01.*