# SubTotal: PDF Invoice Maker — Quote, Estimate & Billing > Small business tool for creating and managing PDF invoices and estimates. (iPhone/iPad app by Timo Partl.) - Source: https://appshunter.io/ios/app/subtotal-pdf-invoice-maker/id1569053675 (this page in markdown: same URL + `.md`) - Developer: [Timo Partl](https://appshunter.io/developer/1387413672) - Category: Business, Finance - Price: Free with in-app purchases - Rating: 4.80/5 from 24 App Store ratings · 113 written reviews indexed - Age rating: 4+ - Requires: iOS 17.0 · 19 MB - Languages: American English, Catalan, Czech, Danish, Dutch, Estonian, Finnish, French (France), Galician, German (Germany) and 14 more - Released: 2021-06-08 - Data updated: 2026-09-02 - Monetization: free with in-app purchases - User reviews in markdown: https://appshunter.io/ios/app/subtotal-pdf-invoice-maker/id1569053675/reviews.md ## What is SubTotal? Create professional PDF invoices, quotes, and estimates in minutes. SubTotal gives freelancers, contractors, consultants, and small business owners a simple way to handle client billing without a complicated accounting system. Create documents your way • Make and send PDF invoices, quotes, and estimates • Choose from professional templates and layouts • Personalize documents with your company logo, colors, and fonts • Manage invoices and mark them as paid when payment arrives • Turn WorkingHours time-tracking data into an invoice with one click PDF and electronic invoicing Save, share, view, or email polished PDF documents and e-invoice XML files. Create electronic invoices in supported formats, including Factur-X, ZUGFeRD, and XRechnung for EN 16931 workflows. Continue across your devices Start an invoice on your phone or tablet, then continue on supported laptop and desktop versions. Optional cloud sync keeps your invoice data available across devices using iCloud, OneDrive, Google Drive, Dropbox, or WebDAV. Cloud sync requires SubTotal Pro. Simple, flexible pricing SubTotal is free to use, with no ads or subscription. A free 7-day trial lets you test Pro features, including cloud sync, e-invoicing, all PDF fonts and layouts, custom PDF fonts, embedded QR codes, and removal of the hyperlink from the PDF footer. SubTotal Pro is a one-time purchase linked to your Apple ID and unlocks Pro access for iOS/iPadOS. A separate Pro purchase may be required on other platforms. SubTotal does not guarantee conformity with legal, tax, invoice creation, issuance, storage, or e-invoicing requirements in your country. ## Key features - Create PDF invoices, quotes, and estimates - Cloud sync across platforms - E-invoicing support (Factur-X & ZUGFeRD) - Personalize with logo, color, and font - Track invoices and mark as paid - Beautiful PDF templates ## Pricing and in-app purchases Base price: Free. **One-time purchases** | Purchase | Price | Type | | --- | --- | --- | | Pro version macOS | $17.99 | one-time | | Pro version iOS | $8.99 | one-time | ## What do users think of SubTotal? Overall sentiment: positive **Pros** - 👍 Simple and easy to use - 🚀 Fast and efficient - 💰 One-time purchase, no subscription - 🔄 Seamless syncing across devices - 📱 Great integration with WorkingHours - ✨ Clean and intuitive interface - ✅ Does what it promises - 💰 Affordable and good value - 🎨 Customizable PDF templates - 💬 Excellent and responsive support **Cons** - 🐛 Some features missing for advanced users - 🤔 Limited customization options for templates - 🐛 Bugs reported after updates - 🐛 Issues with umlauts in PDFs - 🐛 Rounding differences in calculations **Commonly reported bugs** - Description text gets deleted when adding concepts - Text on positions not saved and positions not editable after update - App crashes when opening or editing invoices/estimates after update - UST-Satz (VAT rate) stuck at 0% and not adjustable on Mac - Umlauts not displayed correctly in PDF (bank details, item descriptions) - Rounding differences in calculations - Invoices can still be modified after being marked as sent **Most requested features** - Auto populate/save item descriptions - Column for date of service or purchase - Option for separate categories for items - Function to show payments applied - Customizable PDF templates - Yearly reports - Dark mode - Advanced analytics dashboard - More invoice template designs - Date format option (MM/DD/YYYY) - Option to change date format to US - Field for tax number - Field for service period (from-to date) - Save button and undo function when creating invoices - Keyboard-driven navigation and shortcuts - Ability to input PO numbers - Ability to attach files - Dashboard for monthly/quarterly comparisons - Option to mark invoices as locked after PDF creation - Option to add discount on the entire invoice in percent - Product catalog for quick item insertion - Ability to change tax to 'total hours worked' - Option to include total hours worked at the bottom of the invoice - Translate phrases like 'Add tax', 'Discount', 'Line item sum' to Russian - Marking invoices in the list for easier selection - Support for recurring invoices - Ability to convert quotes to invoices without overwriting - More flexibility in invoice layouts and placeholders - Option to drag and drop order of items - Global BCC for email sending - Recipient email not automatically copied from contacts - Small free text field for email body - Ability to add a header or text area and make it bold - Option to add down payments - Option to add explanations per item (material, labor, etc.) - Possibility of generating EÜR (Einnahmenüberschussrechnung) - More options for customizing invoice appearance - Client database with saved information ## Recent user reviews (10 of 113) All indexed reviews: https://appshunter.io/ios/app/subtotal-pdf-invoice-maker/id1569053675/reviews.md ### 3/5 — Discovered I need more detail *2026-07-16* I only need a simple invoicing program; my accounting is done in a separate program. However after using SubTotal here are additional features that would move it up to a 5 for me. * Auto populate/save item descriptions as they are typed * A column for date of service or purchase * Provide option for separate categories (so that items, delivery charges and services can be grouped together by category on the invoice at the time of entering the data. * a function to show payments applied, with check or transaction number. This is still a quick, easy to use and useful program. I hope to see these features added soon! **Developer response:** Thanks for the thoughtful feedback! SubTotal already remembers items from previous invoices: start typing a description and select a suggestion to also fill in the quantity, price, and tax. Your other ideas overlap with discussions in the community forum, where users can add details and support suggestions. I can’t promise specific features or timelines, but feedback like this helps guide future improvements. ### 4/5 — Efficace *2026-06-23* Merci pour cette application basique mais efficace. **Developer response:** Merci pour votre avis. Je suis content que SubTotal vous soit utile dans sa simplicité. S’il y a un point que je pourrais améliorer, dites-le moi sur https://forum.subtotalapp.com/. ### 5/5 — GrandTotal replacement for micro-business *2026-06-23* PERFECT for my super tiny business. I just need to generate invoices for my own services, without all the complicated timers and client functions. GT was perfect before it became so expensive. I don’t need every bell whistle and kazoo, I just needed iCloud backup and sync. That’s not worth renting software for 100’s a year. Do I miss custom PDF templates and yearly reports? Sure. I’ll submit a request, but I’m not complaining about it. I’ve needed this for years. I can stop pretending to be an accountant, and get back to owning my business. ### 5/5 — Super einfach und trotzdem komplett *2026-05-23* Ich muss nur ein paar Rechnungen und Angebote im Monat schreiben. Die meisten Apps sind überladen und kompliziert. Nicht diese App. Selbsterklärend und einfach. Aktuell und alle wirklich wichtigen Funktionen. Support im Forum funktioniert auch sehr gut. Ich kann diese App vorbehaltlos empfehlen. Danke für die Arbeit. **Developer response:** Vielen Dank für die ausführliche Rückmeldung. Genau für diesen einfachen Alltag mit ein paar Angeboten und Rechnungen im Monat entwickle ich SubTotal, und es freut mich sehr, dass es für dich gut funktioniert. ### 5/5 — Super outil *2026-04-16* Simple efficace ### 5/5 — schnell, intuitiv und schlank *2026-03-30* Kann was es soll und ist solide programmiert. Danke für so gute Software! **Developer response:** Danke für das nette Feedback. Freut mich, dass alles funktioniert wie es soll. Solche Rezension gehen runter wie Butter :) ### 5/5 — Mylene *2026-03-09* Simple et efficace ! Exactement ce qu’il faut pour aller vite et bien…merci. ### 5/5 — Лучшее что есть из приложений для счетов на iPhone!! *2026-03-02* Отличное приложение!! **Developer response:** Sorry about that. It's fixed with the latest update. ### 5/5 — Amazing App *2026-02-17, version 1.6.0* This app is amazing and helpful ### 5/5 — Selten gute App! *2026-01-31* Einfach zu verstehen. Liefert frei von Ballast, was man braucht. Wird aktiv gepflegt, auch wenn man nur einmal bezahlt. Man wird sich in jede Buchhaltungssoftware einarbeiten müssen. SubTotal macht es aber sehr einfach. Es gibt keinen überflüssigen Ballast. Alles leicht verständlich, auch für Leute, die keine Buchhalter oder Computerspezialisten sind. Hervorzuheben ist, dass SubTotal permanent gepflegt und entwicklet wird. Herzlichen Dank an den vorausschauenden und benutzerfreundlichen Entwickler! Schon lange vor der gestzlichen Frist waren alle notwendigen Formate der e-Rechnungen impliziert. Mit jedem Update kommen werden Aktualisierungen vorgenommen. Einfacher Prozess. Jede neue Rechnung bekommt ihre neue Nummer, die App lernt aus den bisherigen Rechnungsinhalten und schlägt Inhalte vor, die Adressen werden automatisch aus der Kontakte-App kopiert, Versand per mail mit einem Klick, nach Bezahlung letzte Klick. Ich wüsste nicht, wie es einfacher wäre. ## Frequently asked questions about SubTotal ### What does Invoice Maker: SubTotal do? This app helps small business owners quickly create professional PDF invoices, quotes, and estimates. It allows for customization with company logos and branding, and supports e-invoicing standards. You can also track your invoices and mark them as paid. ### What are the key features of this invoice app? Key features include the ability to create PDF invoices, quotes, and estimates with beautiful templates. It offers cloud sync for access across all platforms, personalization options like adding your logo and brand colors, and support for e-invoicing standards like Factur-X and ZUGFeRD. ### Is Invoice Maker: SubTotal free to use? The app is free to download and use without ads, subscriptions, or sign-up. However, it does offer in-app purchases, which may be for additional features or templates. ### What platforms is Invoice Maker: SubTotal available on? The app is available for all platforms and supports cloud sync with services like OneDrive, Google Drive, Dropbox, iCloud, and WebDAV, ensuring your data is accessible across devices. ### Can I create invoices from my WorkingHours data? Yes, the app allows you to create invoices directly from your WorkingHours data with just one click, streamlining your billing process if you use that service. ## Version history (last 5 releases) ### 1.8.10 — 2026-08-23 • Added built-in e-invoice validation checks and fixed intra-community e-invoice generation. • Increased the invoice line item limit to 100. • Added support for 16-bit PNG images in invoice PDFs. • Fixed payment terms overlapping the PDF footer. ### 1.8.9 — 2026-08-02 • Added a new PDF layout option for invoices. It complements the existing layouts and may still be refined based on suggestions in the community forums • Added built-in PDF font options for Japanese, Korean, Simplified Chinese, and Traditional Chinese text • Improved PDF font warnings for unsupported characters and emoji • Improved Cloud Sync sign-in and callback handling • Updated dependencies and made smaller reliability improvements ### 1.8.8 — 2026-07-28 • Added a new PDF layout option for invoices. It complements the existing layouts and may still be refined based on suggestions in the community forums • Added built-in PDF font options for Japanese, Korean, Simplified Chinese, and Traditional Chinese text • Improved PDF font warnings for unsupported characters and emoji • Improved Cloud Sync sign-in and callback handling • Updated dependencies and made smaller reliability improvements ### 1.8.6 — 2026-07-23 • Added a new PDF layout option for invoices. It complements the existing layouts and may still be refined based on suggestions in the community forums • Added built-in PDF font options for Japanese, Korean, Simplified Chinese, and Traditional Chinese text • Improved PDF font warnings for unsupported characters and emoji • Improved Cloud Sync sign-in and callback handling • Updated dependencies and made smaller reliability improvements ### 1.8.5 — 2026-07-21 • Added a new PDF layout option for invoices. It complements the existing layouts and may still be refined based on suggestions in the community forums • Added built-in PDF font options for Japanese, Korean, Simplified Chinese, and Traditional Chinese text • Improved PDF font warnings for unsupported characters and emoji • Improved Cloud Sync sign-in and callback handling • Updated dependencies and made smaller reliability improvements ## Apps similar to SubTotal | App | Rating | Price | Category | | --- | --- | --- | --- | | [Invoice & Estimate Maker](https://appshunter.io/ios/app/invoice-and-estimate-maker/id1271353929) | 4.8 (12,037) | Free | Business | | [Invoice Maker; Invoice Simple](https://appshunter.io/ios/app/invoice-maker-invoice-simple/id694831622) | 4.9 (122,702) | Free | Business | | [Square Invoices: Invoice Maker](https://appshunter.io/ios/app/square-invoices-invoice-maker/id1405254630) | 4.8 (92,764) | Free | Business | | [Easy Invoice Maker & Generator](https://appshunter.io/ios/app/easy-invoice-maker-and-generator/id579897691) | 4.8 (1,998) | Free | Business | | [Billdu: Invoice Estimate Maker](https://appshunter.io/ios/app/billdu-invoice-estimate-maker/id527885754) | 4.8 (25,959) | Free | Business | | [Invoice maker, Quote builder](https://appshunter.io/ios/app/invoice-maker-quote-builder/id1538355349) | 4.7 (181) | Free | Business | ## More apps by Timo Partl - [AtomicClock: NTP Time](https://appshunter.io/ios/app/atomicclock-ntp-time/id1402993049) - [WorkingHours • Time Tracker](https://appshunter.io/ios/app/workinghours-time-tracker/id1404035216) - [Diarium Journal: Private Diary](https://appshunter.io/ios/app/diarium-journal-private-diary/id1436044299) - [Coini: Crypto portfolio](https://appshunter.io/ios/app/coini-crypto-portfolio/id1563051934) All apps by Timo Partl: https://appshunter.io/developer/1387413672 --- *Data collected daily from the US App Store and indexed by [AppsHunter](https://appshunter.io/). User reviews are verbatim App Store reviews. Ratings, prices and chart positions refresh continuously; this snapshot is from 2026-09-02.*