# Toi 'n' Moi® Rota Management — Efficient Healthcare Staffing > Efficient Healthcare Staffing (iPhone/iPad app by Arun Asok.) - Source: https://appshunter.io/ios/app/toi-n-moi-rota-management/id6757943539 (this page in markdown: same URL + `.md`) - Developer: [Arun Asok](https://appshunter.io/developer/1799941809) - Category: Business, Productivity - Price: Free - Age rating: 17+ - Requires: iOS 15.0 · 81 MB - Languages: American English - Released: 2026-01-26 - Data updated: 2026-09-01 - User reviews in markdown: https://appshunter.io/ios/app/toi-n-moi-rota-management/id6757943539/reviews.md ## What is Toi 'n' Moi® Rota Management? Elevate Your Institutional Efficiency with Toi 'n' Moi® Rota Management. Toi 'n' Moi® Rota Management is the premium scheduling solution designed specifically for the complex needs of healthcare facilities and nursing homes. We bridge the gap between employee availability and service user requirements, ensuring your staff-to-client ratios are always optimized and your operation remains compliant. Powerful Features for Modern Administrators: Smart Rota Management: Build complex weekly or monthly schedules with an intuitive, drag-and-drop interface. Healthcare Focus: Manage "Service Users" (clients) and matching staff assignments to ensure personalized care. Compliance Centre: A single screen for shift-offer notice, cancellation register, guaranteed-hours assessments and Working Time 48-hour averages — the evidence you'd show an inspector, recorded automatically as you use the app. Pre-Publish Checks: Publishing a rota runs short-notice and 48-hour working time checks first, and tells you what it found before anything goes out to your team. CQC Inspection Report: Export an inspection-ready report for any date range - DBS and training expiry, staffing coverage from approved timesheets, notice and cancellation records, and handover activity - framed against Regulation 12 and Regulation 18. Not a CQC-accredited product; it organises your own records for you to check. Key Worker Continuity: Name a key worker for each client, and automatic rota generation prefers that person for their shifts, ranked above general continuity. Open Shifts: Offer an unfilled published shift to your team straight from the rota, and let carers claim it in Rota Sync on a first-come basis. Handover Notes: Log shift handovers per client with photos, follow-up actions and a full edit history, so nothing is silently changed. Optional AI Summaries: Summarise a period of handover notes, or a single shift, when an administrator chooses to switch it on. Note content is sent to Google's Gemini API, and every summary is clearly labelled as AI-generated and never replaces the care record. Timesheets & Pay: Compare scheduled against actual hours for each pay period, approve them, and build pay records from what you approve. Attendance: See when staff checked in and out from the free Toi 'n' Moi® Rota Sync companion app, and whether they were on site. Shift Checklists: Build task lists for your shift types — optionally per client — for carers to complete in Rota Sync. Dual Holiday Pay: Value annual leave both by the Harpur Trust 52-week average and by contracted hours, and record which method you applied. Dynamic Availability: Track staff availability in real-time, reducing scheduling conflicts and manual errors. Bulk Upload Capabilities: Switch from spreadsheets to our digital platform in seconds with Excel-based bulk importing for employees. Payroll & Reporting: Generate one-click reports for payroll processing, including total hours, shift counts, and employee performance metrics. Professional PDF Exports: Create beautiful, landscape-oriented PDF rotas ready for printing or digital distribution, complete with institutional branding and manager signatures. Subscription & Billing: See your plan, staff count against your limit and renewal date, and manage everything from inside the app. Cloud-First Performance: Real-time data synchronization ensures that your managers, staff, and administrators are always viewing the most up-to-date schedule. Not ready to sign up? Tap "Try the Demo Account" on the sign-in screen to explore a fully set-up organisation. No sign-up, no card. Why Choose Toi 'n' Moi Rota Management? In high-pressure medical environments, communication is everything. Toi 'n' Moi® reduces administrative overhead, allowing you to focus on what matters most: providing exceptional care. Privacy Policy URL: https://toinmoi-ai.com/privacy-policy ## Version history (last 5 releases) ### 1.7.0 — 2026-08-27 --- SITES & BRANCHES (new) A "site" now means a branch — an office, depot or location you work from. The clients you roster against (service users, departments or contracts, by sector) sit inside a branch. • A Sites screen to create, edit and delete branches, each with its own address, time zone and geofence centre • Put a service user, and a staff member, in a branch • Automatic rota generation keeps each branch's staff on that branch's clients — but a staff member you have not put in a branch stays available to every client, so a half-assigned roster behaves the way it looks • Filter the rota by staff, client and Site; the manual candidate list ranks on the branch too • Excel import and export carry a Site column, both ways • You start with one branch holding everything you already had; branch controls stay hidden until you have a second • That first branch starts at a placeholder address. Until you set it, a client with no coordinates of its own has no geofence centre — the Sites screen flags every row that needs one • Every plan below Multi-site includes one branch; Add Site is disabled with the reason shown, not hidden • This is not cross-site scheduling: there is no way to borrow staff between branches to fill a gap. What Multi-site gives you is one pooled staff allowance across every site, instead of a cap per site CORRECTING A RECORDED FIGURE (new) • Holiday pay: withdraw a figure recorded from the wrong rate, or correct it. Nothing is deleted — the calculation, its reference weeks and the withdrawal date are kept, and the record shows the whole chain • Pay records: discard one so the period can be recomputed. This is a real deletion and the dialog says so — the approved timesheet it came from is untouched, and is what regeneration reads • Both ask you to type the staff member's name first. A second "Are you sure?" guards a mis-tap, not acting on the wrong row OPEN SHIFTS • See the outstanding offers on a shift and withdraw one made by mistake. Withdrawing notifies nobody: the shift stops appearing as available in Rota Sync, and anyone already alerted keeps that alert. A claimed offer cannot be withdrawn, so no button is offered NEW SCREENS, ON EVERY PLAN • Tasks & Checklists — recurring tasks alongside your checklists, on a frequency or your own interval, assigned to shift types or particular clients, with a notification when one is overdue • Profile Requests — a carer's edit to their own details or photo in Rota Sync comes to you to approve, amend and approve, or reject. You can also upload a staff photo from the employee editor. Carers need the current Rota Sync EVERYDAY IMPROVEMENTS • Dashboard cards show a breakdown and open the screen behind them • Tapping a notification opens the screen it is about, not the Notification Centre • Assign staff while creating an Important Date; Special Requirement is optional • Every plan states its client allowance as well as staff and sites, and a plan you are already over is disabled with the reason, not refused after you commit • "Clients" now reads "Clients/Services", and new help topics explain branches • Printing no longer freezes when you change print settings part-way through FIXES • The Clients Location filter offered two hardcoded city names. It now offers your own locations, and new records no longer default to one of them • Adding a client from the rota grid no longer opens a blank grey screen, and dark mode's selected menu item is legible again • When billing cannot be reached, the Dashboard and Subscription screens say so, instead of telling a healthy organisation it is over a limit it is not over • A leaver is counted out of your seat allowance on the UK calendar day, not your device's clock • Auto-generation: same inputs, same rota; the rest-period rule sees a breach just past the window edge; a nudge no longer vetoes a candidate; Reset to defaults respects your plan --- ### 1.6.0 — 2026-08-22 - Improved layout on smaller screens (Dashboard summary cards, Annual Leave balances, list filters) - Fixed the staff panel on the Rota screen sometimes not expanding or collapsing - Fixed Custom Rota occasionally failing to load - The Rota grid now clearly flags placeholder shift times so they can't be mistaken for saved shifts - Bulk staff import via Excel: more fields supported, clearer warnings for missing/invalid data, safer handling of blank cells, and a built-in guide sheet explaining how to fill it in - New: the app now warns you if a staff member you're adding (manually or via Excel import) looks like a duplicate of an existing one ### 1.5.0 — 2026-08-15 COMPLIANCE CENTRE - Cancel, shorten or move a published shift from the rota, and the notice given is recorded for you in a cancellation register - Shift-offer notice tracking, guaranteed-hours assessments, and a Working Time 48-hour average - A 48-hour opt-out register you can record against, and withdraw from, with the real signed date - Inspection pack: export every evidence record for a date range as CSV - Publishing a rota now runs short-notice and 48-hour checks first, and tells you what it found - including any site it could not check - before anything goes out - CQC Inspection Report: export an inspection-ready report for any date range - DBS and training expiry status, staffing coverage built from approved timesheets, your notice and cancellation records, and handover-note activity - framed against Regulation 12 and Regulation 18. This is not a CQC-accredited product; it organises your own records for you to check. HANDOVER NOTES - Log handovers against a client, with photos, follow-up actions and a full edit history so nothing is silently changed - Optional AI summaries of a period, or of a single shift. Off until an administrator turns it on; note content is sent to Google's Gemini API, and every summary is labelled as AI-generated TIMESHEETS, PAY AND LEAVE - Timesheets & Pay: scheduled against actual hours for each pay period, with approval, and pay records built from what you approve - Dual holiday pay: see annual leave valued both by the Harpur Trust 52-week average and by contracted hours, and record which one you applied ATTENDANCE AND CHECKLISTS - Attendance: see when staff checked in and out from the Rota Sync app, whether they were on site, and (optional) whether it was within your on-time tolerance window - Checklists: build task lists for your shift types, optionally per client, for carers to complete in Rota Sync CARE-SPECIFIC SCHEDULING - Key Worker: name a key worker for each client, and automatic rota generation will prefer that person for the client's shifts, ranked above general continuity OPEN SHIFTS AND REQUESTS - Offer an unfilled published shift to your team straight from the rota, and let carers claim it in Rota Sync on a first-come basis - The Notification Centre and the bell badge now show shift-swap and availability requests alongside leave, instead of leave only EVERYDAY IMPROVEMENTS - Printed rotas, leave, availability and staff lists now carry your organisation's logo, name and contact details - Set how many staff each shift type needs for each client - Subscription screen: your plan, your staff count against your limit, and change or cancel from inside the app - Staff email, phone and address, plus one-tap connect instructions to get your team onto Rota Sync - Calendar (ICS) export from Custom Rota, and a reachable Shift Patterns screen - More reliable automatic rota generation, including overnight shifts and rest periods across the window edge - A new colour palette, app icon and launch screen throughout New here? Tap "Try the Demo Account" on the sign-in screen to explore a fully set-up organisation. ### 1.3.0 — 2026-08-01 Manage staff leave without the spreadsheets: • Holiday & sick leave — set each person's entitlement (in days or hours), then approve, decline or amend requests, with paid-day tracking and running balances. • Team leave calendar with coverage warnings, so you can see who's off before you over-approve a day. • Approved leave now blocks the scheduler automatically and shows in Availability. • Re-generate a live rota for only the conflicted days — your good shifts stay put. • Leave-balance and hours-worked reports with CSV export. • A notification centre, plus push alerts for new requests and swaps. • Shift Swaps: staff request to swap or give away a shift; approve, reject or amend in one place. Connect your team to the free Rota Sync app so staff can see their shifts and send you leave, availability and swap requests. ### 1.2.0 — 2026-07-16 Version 1.2.0 is our biggest update yet — a smarter scheduler, a faster rota planner, and a friendlier app all round. SMARTER AUTO-SCHEDULING • Set your own priorities: drag and drop scheduling rules to decide what matters most to your service • Rest-period protection (UK Working Time Regulations): configurable minimum rest between shifts and maximum consecutive days • Role requirements on important dates — "Nurse Only" days are now strictly enforced • Continuity of care: regular carers are matched to their clients first • Optional compliance gate: block staff with expired DBS or certificates • Every auto-filled shift now explains WHY that person was chosen A FASTER ROTA PLANNER • Preview Auto-Fill results and accept or reject each shift before applying • Tap any cell to see every staff member ranked by suitability — with reasons • Copy last week's rota in one tap, then adjust • Full undo/redo for every change • Live fairness bars show each person's hours against their contract • Today marker, arrow-key week navigation, and tap-to-locate unfilled shifts FOR YOUR CARE STAFF • Add your shifts to your phone calendar (Apple, Google, Outlook) • Repeat your monthly availability pattern for up to 12 months in one go • The staff portal now works in portrait QUALITY OF LIFE • Dark mode • A help guide on every screen • Bulk Excel import now covers shifts, training, holidays, groups, regular staff and important dates — with a ready-made sample workbook • Dozens of stability fixes, including editing no longer clearing staff usernames or notification settings We read every review — thank you for helping us build the rota tool UK care teams deserve. ## More apps by Arun Asok - [Toi ‘n’ Moi ®](https://appshunter.io/ios/app/toi-n-moi/id6742784818) - [Toi 'n' Moi® Proof It: Secure](https://appshunter.io/ios/app/toi-n-moi-proof-it-secure/id6758109166) - [Toi 'n' Moi® FactCheck Pro](https://appshunter.io/ios/app/toi-n-moi-factcheck-pro/id6758457136) - [Newborn Tracker](https://appshunter.io/ios/app/newborn-tracker/id6761395534) - [Pregnancy Care App](https://appshunter.io/ios/app/pregnancy-care-app/id6761446777) All apps by Arun Asok: https://appshunter.io/developer/1799941809 --- *Data collected daily from the US App Store and indexed by [AppsHunter](https://appshunter.io/). User reviews are verbatim App Store reviews. Ratings, prices and chart positions refresh continuously; this snapshot is from 2026-09-01.*