# When I Work Staff Scheduling — Employee scheduling

> Employee scheduling, time tracking, and team communication for shift-based workplaces. (iPhone/iPad app by When I Work, Inc..)

- Source: https://appshunter.io/ios/app/when-i-work-staff-scheduling/id383126470 (this page in markdown: same URL + `.md`)
- Developer: [When I Work, Inc.](https://appshunter.io/developer/383126473)
- Category: Business, Productivity
- Price: Free with in-app purchases
- Rating: 4.80/5 from 56,472 App Store ratings · 1,333 written reviews indexed
- Age rating: 4+
- Requires: iOS 17.0 · 228 MB
- Languages: American English, French (France), German (Germany), Italian, European Spanish
- Released: 2010-07-27
- Data updated: 2026-08-29
- Monetization: free with in-app purchases
- User reviews in markdown: https://appshunter.io/ios/app/when-i-work-staff-scheduling/id383126470/reviews.md

## What is When I Work Staff Scheduling?

Join more than 200,000 workplaces running on When I Work to reduce chaos, costs, and turnover with employee scheduling and time tracking for the modern workforce. When I Work is an employee scheduling app that does more than just save you time on scheduling. It also helps you improve communication, eliminate excuses, boost accountability among your staff, track time and attendance, and grow your business.

“2026 Shortlist” - Capterra
“2025 Category Leader” - Getapp
"Fastest Implementation" - G2 Crowd

MANAGERS LOVE IT:

• Easy to use time clock to clock in and out 
• Message with staff 1:1 or in groups 
• Monitor and approve shift trades and time off requests
• View the entire staff schedule anywhere at anytime
• Create a work calendar to efficiently plan schedules
• Quickly alert staff of changes and updates to the schedule
• Messaging and scheduling permissions for easier management
• Geofencing features to prevent buddy punching

EMPLOYEES LOVE IT:

• Clock in and out of shifts from the app
• Instantly trade shifts with coworkers
• View work schedules from anywhere at anytime
• Pick up extra hours with open shifts
• Check the work calendar to easily request time off 
• Privately message coworkers 1:1 or in groups within the app
• Easily check who's working which shifts

WHEN I WORK FEATURES:

When I Work is employee-focused and built exclusively for shift-based workplaces. We monitor our systems 24/7/365 to give you and your employees peace of mind that your data is safe and secure. Choose When I Work to get the best in: 

• Team management - Onboard new employees, approve time off requests, review shift trades, and fill shifts in seconds.

• Team accountability - Shift confirmation, mobile clock in, shift task lists, team task lists, and chat ensure everyone is on the same page.

• Team communication - Notify your team of changes instantly and communicate with coworkers 1:1 or in group chats.

• Team empowerment - Your team can manage availability, submit time-off requests, and collaborate on shift trades.

• One-click scheduling - Build your entire work schedule in one click with Auto Scheduling.

• Confident shift coverage - Receive shift confirmations from employees and be notified immediately of swaps and drops.

• Share schedules - Publish the schedule and your whole team is instantly notified of their shifts.

• Labor forecasting - Easy-to-use labor tools help you manage your labor budget efficiently.

• Control overtime costs - Get overtime alerts and labor reporting to make managing labor costs easier.

• Schedule enforcement - Limit clock ins to shifts and locations to ensure that everyone is where they need to be at the right time.

• Payroll integration - Import your timesheets to quickly and accurately process payroll.

• Labor reports - Use labor distribution to manage costs and forecast for the future.

Terms of use: https://wheniwork.com/terms
Privacy policy: https://wheniwork.com/privacy

## Key features

- Employee scheduling
- Time clock
- Team messaging
- Shift trades
- Time off requests
- Auto scheduling
- Labor forecasting

## Pricing and in-app purchases

Base price: Free.

**One-time purchases**

| Purchase | Price | Type |
| --- | --- | --- |
| Annual Mini Scheduling Plan | $209.99 | one-time |
| Annual Micro Scheduling Plan | $99.99 | one-time |
| Annual Small Scheduling Plan | $299.99 | one-time |
| Annual Small Scheduling and Attendance | $599.99 | one-time |
| Annual Medium Scheduling | $399.99 | one-time |
| Annual Medium Scheduling and Attendance | $799.99 | one-time |
| Annual Large Scheduling | $499.99 | one-time |
| Annual XL Scheduling | $599.99 | one-time |
| Annual Super Scheduling | $799.99 | one-time |
| Annual Plus Scheduling | $999.99 | one-time |


## Chart rankings

- #77 in Top Free · Business (US App Store)

## What do users think of When I Work Staff Scheduling?

Overall sentiment: positive

**Pros**

- 👍 Easy to use
- 🚀 Convenient for scheduling
- 💡 Helpful for shift swapping and communication
- 👍 User-friendly interface
- 👍 Effective for managing staff
- 👍 Keeps track of hours and payroll
- 🚀 Real-time updates and notifications

**Cons**

- 🐛 Occasional bugs and glitches
- 🔍 Difficult to navigate some features
- 🔍 Lack of customization options
- 🔍 Issues with shift approval and time-off requests
- 🔍 Problems with the messaging/chat functionality

**Commonly reported bugs**

- App crashes or freezes frequently
- Unreliable notifications and alerts
- Syncing issues between mobile and web versions
- Problems with location-based clock-in/out features

**Most requested features**

- Allow employees to view Sunday schedules
- Improve shift drop/swap process
- Add a sick day request feature
- Provide more flexibility in availability settings
- Enhance the calendar view and scheduling tools
- Improve the messaging/chat experience

## Recent user reviews (10 of 1,333)

All indexed reviews: https://appshunter.io/ios/app/when-i-work-staff-scheduling/id383126470/reviews.md

### 5/5 — Good work app

*2026-08-25, version 14.6.1*

It is a great app for work…

### 3/5 — Constantly Looses Settings & Changes

*2026-08-23*

I’ve been using the app for 2 years and consistently it looses my settings and schedule changes. Multiple times have I blocked off a day only to go in a week later and have the availability switched. Also, multiple times I’ve switched on notifications. These work for a short time and then stop working though when I go in the app they are turned on. I switch them off and on again and it works again for a bit, then just stops. I have updated and reinstalled and still down have consistent stability in app functions. 
I just had it happen again, I actually showed my group of friends, look I blocked the day off only to find a week later that it had reverted and listed me as available. I’m now having to take a screen shot of days I blocked off and email it to myself so I have a time stamp to prove I blocked it off to myself manager which is absurd!

### 4/5 — Review

*2026-08-23, version 14.6.1*

Not a bad app but I do miss the feature where you can request not to be scheduled a day

### 5/5 — easy app

*2026-08-22, version 14.6.1*

i think its easy to use, ask questions, and alter my availability. i think everyone should use this app

### 5/5 — BT

*2026-08-22, version 14.6.1*

Appreciate the WIW reminders

### 5/5 — It’s a lot less confusing than some of the Schedule keeping that I’ve had to deal with in the past

*2026-08-22, version 14.6.1*

I have no complaints yet. I’ve never had to ask for a day off or anything so I wouldn’t know for sure but I’m pretty OK with it.

### 5/5 — Nice

*2026-08-22, version 14.6.1*

Good

### 1/5 — i'm gonna lose my job

*2026-08-22, version 14.6.1*

app doesn't want to let me sign in or log in or do anything- it's bugged. pls help. i need my job.

### 5/5 — Terri

*2026-08-20, version 14.6.1*

Very good app

### 5/5 — Helped our small business

*2026-08-19, version 14.6.1*

We run a summer camp business with 50 young employees. This app has been a game changer for scheduling. It takes a while to train them to put their requests in the app rather than verbally tell me, but after I drew a hard line and made app availability a requirement for shifts they were all on board. It takes some time to learn, but I found it very easy to use once I got the hang of it. There is Support from the When I Work team if you need it, but I just played around until I got the hang of it.

## Frequently asked questions about When I Work Staff Scheduling

### What does When I Work do?

When I Work is an employee scheduling and time tracking app designed for shift-based workplaces. It helps managers reduce chaos and costs by streamlining scheduling, improving team communication, and boosting accountability. Employees can use it to clock in/out, trade shifts, request time off, and view their schedules.

### What are the key features of When I Work?

Key features include easy time clock functionality, direct messaging with staff, monitoring shift trades and time off requests, viewing schedules from anywhere, one-click scheduling with Auto Scheduling, and schedule enforcement. It also offers labor forecasting and payroll integration.

### Is When I Work free to use?

The application is free to use with in-app purchases. While the core functionality for scheduling and time tracking is available, certain advanced features or expanded usage may require in-app purchases.

### What kind of workplaces is When I Work best for?

This app is built exclusively for shift-based workplaces. It is ideal for businesses with hourly employees who need to manage schedules, track hours, and ensure clear communication regarding shifts and tasks.

### How does When I Work help with team communication?

It facilitates team communication through 1:1 and group messaging directly within the app. Managers can instantly notify their team of schedule changes, and employees can easily communicate with coworkers about shift trades or other work-related matters.

## Version history (last 5 releases)

### 14.7 — 2026-08-26

We're always tweaking and improving our app to make sure you get the best experience possible.

We appreciate your continued support and feedback! If you encounter any issues or have suggestions for future updates, please contact our support team at support@wheniwork.com.

### 14.6.1 — 2026-08-13

We're always tweaking and improving our app to make sure you get the best experience possible.

We appreciate your continued support and feedback! If you encounter any issues or have suggestions for future updates, please contact our support team at support@wheniwork.com.

### 14.6 — 2026-08-10

We're always tweaking and improving our app to make sure you get the best experience possible.

We appreciate your continued support and feedback! If you encounter any issues or have suggestions for future updates, please contact our support team at support@wheniwork.com.

### 14.5.1 — 2026-08-01

We're always tweaking and improving our app to make sure you get the best experience possible.

We appreciate your continued support and feedback! If you encounter any issues or have suggestions for future updates, please contact our support team at support@wheniwork.com.

### 14.5 — 2026-07-30

We're always tweaking and improving our app to make sure you get the best experience possible.

We appreciate your continued support and feedback! If you encounter any issues or have suggestions for future updates, please contact our support team at support@wheniwork.com.

## Apps similar to When I Work Staff Scheduling

| App | Rating | Price | Category |
| --- | --- | --- | --- |
| [Homebase: Employee Scheduling](https://appshunter.io/ios/app/homebase-employee-scheduling/id871544379) | 4.8 (93,014) | Free | Business |
| [Work Hour Tracker・EmployeeLink](https://appshunter.io/ios/app/work-hour-trackeremployeelink/id1397280601) | 4.8 (1,794) | Free | Business |
| [Deputy: Shift Schedule Maker](https://appshunter.io/ios/app/deputy-shift-schedule-maker/id477070330) | 4.8 (4,927) | Free | Business |
| [Clocket: Time Clock Work Hours](https://appshunter.io/ios/app/clocket-time-clock-work-hours/id534278133) | 4.6 (6,505) | Free | Business |
| [ShiftFlow: Track Team Hours](https://appshunter.io/ios/app/shiftflow-track-team-hours/id6466682008) | 4.8 (2,246) | Free | Business |
| [Hours Tracker: Time Tracking](https://appshunter.io/ios/app/hours-tracker-time-tracking/id336456412) | 4.8 (55,501) | Free | Business |

## More apps by When I Work, Inc.

- [Time Clock Terminal](https://appshunter.io/ios/app/time-clock-terminal/id1371641570)

All apps by When I Work, Inc.: https://appshunter.io/developer/383126473

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*Data collected daily from the US App Store and indexed by [AppsHunter](https://appshunter.io/). User reviews are verbatim App Store reviews. Ratings, prices and chart positions refresh continuously; this snapshot is from 2026-08-29.*