# WhenWorks — Appointment Scheduling

> Online appointment scheduling tool that syncs with your calendar. (iPhone/iPad app by Snailed It Development Ltd.)

- Source: https://appshunter.io/ios/app/whenworks/id1356360346 (this page in markdown: same URL + `.md`)
- Developer: [Snailed It Development Ltd](https://appshunter.io/developer/1493284299)
- Category: Business, Productivity
- Price: Free with in-app purchases
- Rating: 4.00/5 from 33 App Store ratings · 26 written reviews indexed
- Age rating: 4+
- Requires: iOS 12.0 · 15 MB
- Languages: American English
- Released: 2018-06-19
- Data updated: 2026-08-20
- Monetization: free with in-app purchases
- User reviews in markdown: https://appshunter.io/ios/app/whenworks/id1356360346/reviews.md

## What is WhenWorks?

WhenWorks eliminates the hassle of scheduling meetings by allowing clients and colleagues to automatically book time with you online, only when you're free and only during the time slots you've defined.

Setup is a breeze. Just install the app on your iPhone to create your free WhenWorks account and you'll immediately have a web page where guests can book appointments with you online.

WhenWorks integrates directly with the built-in Calendar app on your iPhone, so it always knows your real-time availability and instantly updates your calendar as appointments are booked online.

WhenWorks is ideal for anyone who needs to regularly schedule appointments with clients and colleagues, including sales people, technical support and training representatives, financial advisors, attorneys, educators, personal trainers, massage therapists, hair stylists, photographers and more.

HOW IT WORKS

1. Create rules that define when, where and how long you're available to meet with others.

2. Share your scheduling link with clients and colleagues to view your availability and book appointments with you online.

3. When a guest books an appointment, a confirmation email is sent to you and the guest and the event is added to your calendar automatically.

FREE

The following features are provided for free in WhenWorks:

• Online Scheduling Page
• Unlimited Event Types
• Support for iCloud, Google Calendar, Office 365 and Outlook.com
• Schedule up to 5 appointments each month

PRO

You can optionally purchase a WhenWorks Pro auto-renewable subscription (monthly or yearly) which includes everything in the free plan plus the ability to:

• Schedule unlimited appointments each month

---

WHAT ARE THE SYSTEM REQUIREMENTS?

Scheduling appointments involves two parties:

• Host - a user who has created a WhenWorks account for Guests to view their availability and book appointments with them online. The Host must install the WhenWorks app on an iOS device running iOS 11 or greater.

• Guest - a user who visits the WhenWorks website to book appointments with a Host. Guests do not need the WhenWorks app. All a Guest needs is a web browser.

WHAT CALENDAR SERVICES ARE SUPPORTED?

WhenWorks supports all of the leading calendar services (iCloud, Google Calendar, Office 365 and Outlook.com) but is particularly well-suited for those who use iCloud, due to its deep integration with the built-in Calendar on iOS.

DO I HAVE TO USE APPLE CALENDAR?

No, you don’t have to use Apple Calendar as your primary calendar app. You can use any calendar app on your iOS device, including BusyCal, Calendars 5, Fantastical, Google Calendar, Outlook, Week Calendar and others.
 
IS MY INFORMATION SECURE?

None of the details in your calendar are published online. Only your availability, in the form of time slots, is published online.

What’s more, since WhenWorks is an app that integrates directly with the Calendar app on your iOS device, it does not require you to provide your login credentials for syncing with the calendaring services you use (iCloud, GoogleCalendar, Exchange, Outlook, etc.).

Your sensitive login information used for accessing these services is NOT used or known by WhenWorks and is therefore not collected or stored in the app or online.ailability.

PAYMENT TERMS

Prices may vary by location. Your WhenWorks Pro subscription will be charged to your credit card through your iTunes account. Your subscription will automatically renew (every month or every year, depending on the term of your subscription) unless cancelled at least 24 hours before the end of the current period. You will not be able to cancel the subscription once activated. Manage your subscriptions in iTunes Account Settings. Any unused portion of a free trial period will be forfeited when the user purchases a subscription.

Privacy Policy: https://docs.whenworks.app/company/privacy-policy
Terms of Service (EULA): https://docs.whenworks.app/company/terms-of-service

## Key features

- Online scheduling page
- Customizable availability rules
- Calendar integration (iCloud, Google, Office 365, Outlook)
- Automatic confirmations
- Unlimited event types (Pro)
- Unlimited appointments (Pro)

## Pricing and in-app purchases

Base price: Free.

**Subscriptions**

| Subscription | Price | Period |
| --- | --- | --- |
| Monthly Subscription | $4.99 | per month |
| Annual Subscription | $49.99 | per year |


## Recent user reviews (10 of 26)

All indexed reviews: https://appshunter.io/ios/app/whenworks/id1356360346/reviews.md

### 4/5 — Brilliant when it works

*2021-03-29*

Brilliant but is appears to be defunct now?

### 1/5 — Stopped working recently (July 2020)

*2020-12-09*

No longer syncs in the background. I’ve missed multiple meetings because of this and the developers’ response was “just open the app once a day so it can sync.”

No thanks. Broken app since it was purchased by a new company 6 months ago. Avoid.

### 5/5 — Wonderful!

*2020-09-01*

This is what I’ve been waiting for and I really like this approach to the ever annoying problem of finding the right timeslot for different types of events. Especially the ability to manage everything via app really makes a difference, to me. On top, the support is excellent as well. Can’t wait to see how this will evolve even more, over time.

### 5/5 — Perfect simplicity

*2020-05-20*

I’m a pastor and include a link to my When.Works schedule in my email signature. My congregants have quickly taken to using this to schedule phone/Zoom calls. I love how user friendly it is for all of us.

**Developer response:** I'm very pleased to tell you the app is back!

### 5/5 — Excellent

*2020-05-09*

Très bonne application, simple a configurer, et vraiment pratique.
La seule du genre à me permettre de connecter mes multiples calendriers et à m’assurer que je serai disponible pour le RDV choisi.
L’application a failli disparaître, mais heureusement elle est de retour!

Juste un petit bémol: il faudrait pouvoir modifier l’ordre des questions après qu’elles ont été crées .
Interface uniquement en anglais.

Very good app, easy to setup and surely efficient. The only one that connect my multiple calendars so that I’m sure to be available for the RDV.
Happy that this app is still available!
Just a suggestion: it would be nice to be able to reorder the questions while created.

### 5/5 — Just the best

*2020-05-03*

This is just so simple to use. Really nice app. Very ‘Apple like’ thank you x

### 5/5 — The best scheduling app

*2020-01-03*

By far the best scheduling app! User friendly, reasonable price. Please don’t go away

### 1/5 — Awful App, worse customer Service

*2019-10-03*

Do NOT download! Scam company! Won’t let you cancel your service! Scam! 

App did not work as advertised. I canceled service and even got a “cancellation” email from Whenworks. 7 months later I’m still being charged for a useless app that I canceled. 

No response to 4 emails to support.

Do NOT download!

### 4/5 — Incredible...use it with multiple calendars

*2019-07-26*

I love this app because it’s the only scheduling app I have found that works with multiple calendars.

I have only had one issue. If I put this app on my iPad in addition to my iPhone, it changes my default calendar from my Office365 calendar to the iCloud calendar. The fix was to delete the app on my iPad.

The advantage of being able to work with multiple calendars far outweighs the bug I mentioned. This is the best scheduling app out there.

### 2/5 — Strange, misses events

*2019-07-12*

Strange that this app shows times that are open even though I have scheduled events on my Cal during that time. I believe the company went out of business because I emailed support with screenshots and never received a response.

## Frequently asked questions about WhenWorks

### What does WhenWorks do?

WhenWorks is an application that streamlines the process of scheduling meetings and appointments. It allows clients and colleagues to book time with you online by displaying your availability based on rules you set. The app automatically updates your calendar and sends confirmations to both parties.

### What are the key features of WhenWorks?

Key features include a personal online scheduling page, the ability to set custom rules for your availability, and direct integration with popular calendar services like iCloud, Google Calendar, Office 365, and Outlook.com. It also handles automatic confirmations and event additions to your calendar.

### How much does WhenWorks cost?

The app offers a free plan that includes an online scheduling page, unlimited event types, calendar support, and the ability to schedule up to 5 appointments per month. For unlimited appointments, users can opt for a paid Pro subscription.

### What are the system requirements for WhenWorks?

To host appointments, you need to install the WhenWorks app on an iOS device running iOS 11 or greater. Guests who book appointments do not need the app and can access the scheduling link through any web browser.

### Can I use WhenWorks with my existing calendar app?

Yes, WhenWorks integrates with leading calendar services including iCloud, Google Calendar, Office 365, and Outlook.com. While it has deep integration with the built-in iOS Calendar, you can use other calendar apps like BusyCal, Fantastical, or Outlook on your iOS device.

## Version history (last 5 releases)

### 1.0.9 — 2022-11-04

Fixes issue selecting "Calendars Affecting Availability"

### 1.0.8 — 2022-10-26

Fix crash when launching the app on iOS 16

### 1.0.7 — 2022-10-12

Fix crash when launching the app on iOS 16

### 1.0.6 — 2020-05-12

Fix an irregular crash that occurred.
Add support for subscription calendars to block your availability.
Add support for notifications when a new event is booked (this is a phased rollout and will start to work soon).

### 1.0.5 — 2020-05-01

Update the URLs to use our new domain, whenworks.app (don't worry - when.works still exists and will work, so your clients don't need new links!).
Fix to events occasionally not being added to the calendar.

## Apps similar to WhenWorks

| App | Rating | Price | Category |
| --- | --- | --- | --- |
| [Employee Scheduling CRM Mobile](https://appshunter.io/ios/app/employee-scheduling-crm-mobile/id6464003697) | 5.0 (33) | Free | Business |
| [To Do List:  Schedule Planner](https://appshunter.io/ios/app/to-do-list-schedule-planner/id6470705781) | 5.0 (2) | Free | Business |
| [Smart Planner: Calendar, Tasks](https://appshunter.io/ios/app/smart-planner-calendar-tasks/id1453345769) | 4.8 (187) | Free | Business |
| [Leeloo: Appointment Scheduler](https://appshunter.io/ios/app/leeloo-appointment-scheduler/id1455857721) | 5.0 (5) | Free | Business |
| [Setmore Appointment Scheduling](https://appshunter.io/ios/app/setmore-appointment-scheduling/id665859578) | 4.7 (9,169) | Free | Business |
| [Appointment Booking System](https://appshunter.io/ios/app/appointment-booking-system/id1511163266) | 4.5 (22) | Free | Business |

## More apps by Snailed It Development Ltd

- [Toolbox Pro for Shortcuts](https://appshunter.io/ios/app/toolbox-pro-for-shortcuts/id1476205977)
- [Nautomate](https://appshunter.io/ios/app/nautomate/id1608529689)
- [Logger for Shortcuts](https://appshunter.io/ios/app/logger-for-shortcuts/id1611554653)
- [Menu Box](https://appshunter.io/ios/app/menu-box/id6463440793)
- [Capsule — Medication Tracker](https://appshunter.io/ios/app/capsule-medication-tracker/id6744626190)

All apps by Snailed It Development Ltd: https://appshunter.io/developer/1493284299

---

*Data collected daily from the US App Store and indexed by [AppsHunter](https://appshunter.io/). User reviews are verbatim App Store reviews. Ratings, prices and chart positions refresh continuously; this snapshot is from 2026-08-20.*