# WorkflowMax

> Cloud-based job management software for small businesses with mobile time tracking. (iPhone/iPad app by Xero Ltd.)

- Source: https://appshunter.io/ios/app/workflowmax/id1069758642 (this page in markdown: same URL + `.md`)
- Developer: [Xero Ltd](https://appshunter.io/developer/441878596)
- Category: Business, Productivity
- Price: Free
- Rating: 2.57/5 from 7 App Store ratings · 7 written reviews indexed
- Age rating: 4+
- Requires: iOS 15.0 · 20 MB
- Languages: English
- Released: 2016-01-26
- Data updated: 2026-06-10
- Monetization: free
- User reviews in markdown: https://appshunter.io/ios/app/workflowmax/id1069758642/reviews.md

## What is WorkflowMax?

Manage your jobs while you’re on the go with WorkflowMax for your iPhone. Record time, view clients, browse and edit jobs, tasks, milestones and costs across your organizations with this easy to use mobile app.

• Using the app

This WorkflowMax iPhone app connects directly to the WorkflowMax or Xero Practice Manager web app for existing users.

If you’re an existing user of WorkflowMax or Xero Practice Manager, simply download the app and sign in.

Not already a user? You can try it out for free - just go to WorkflowMax or Xero Practice Manager website and sign up for a free trial.

• What is WorkflowMax?

WorkflowMax is online job management software designed for small business. Easy to use, WorkflowMax uses the best of the web and mobile to allow small businesses to manage their jobs anywhere, anytime.

• How WorkflowMax benefits your business

Time tracking made easy. Record, enter, view and edit time spent working on various jobs and tasks with minimal effort.  Submit weekly timesheets and view your historical entries.
Easy job management. Easily view tasks, milestones, costs and assigned staff.

Xero owned and integrated. WorkflowMax offers the best available integration with Xero Accounting software.
Accessible from anywhere. Enjoy the power of the cloud: collaborate across offices or access and update your data from a client site.

Free unlimited support. Free tutorial videos, webinars and email support from experienced teams let you get the most out of WorkflowMax.

Low monthly pricing. There are no setup fees or contracts - only a transparent monthly subscription that you can cancel anytime.

• You’re safe with us

With WorkflowMax all your data is saved in the cloud. We use the same data encryption level as internet banking. So if your phone or tablet ever gets lost or stolen, all your information remains completely safe.

You can also choose to log in faster with a more convenient 4-digit PIN code, or using Touch ID on a suitable iPhone.

• About WorkflowMax

WorkflowMax is the global leader in online job management. With more than 6,000 customers worldwide, WorkflowMax is setting the standard for job management software, making it easy for small businesses to stay on top of their jobs and work with their advisors.

## Key features

- Mobile job management
- Time tracking
- Client management
- Task and milestone tracking
- Cloud data synchronization
- Xero integration

## Recent user reviews (7 of 7)

All indexed reviews: https://appshunter.io/ios/app/workflowmax/id1069758642/reviews.md

### 5/5 — Bite size of the website

*2023-10-16*

Great for people to use on the go. Makes daily entries super easy

### 1/5 — Where is the app development

*2019-12-03, version 1.7.1*

We got onto the workflowmax platform because we were so impressed with how quickly you expanded and improved Xero.  Here I am years later still waiting fore development.  This App is still useless.

It is bad enough that you can’t enter a job from the app, but you can’t even add a task to a running job!  That’s right, this product actively discourages field workers from selling additional services.  (Who wants to call in to dispatch for every additional service...even assuming you have a dispatcher).

This app has been useless for inexcusably long.  Fix it.

### 1/5 — Xero can do better than this....

*2019-09-20, version 1.7.0*

Listen, guys, I dropped into the coffee shop to update my job status on several jobs. I’m the only person in my company, and I can’t do anything useful with the app, even on an iPad running iOS 12. Now I remember why I stopped using it a year ago and use the browser login instead. Before you guys go to $25 a month for service as you did from $15 to $20 recently, could you please put some development into this app? I know a guy in India “named” Walter who can probably do this affordably. Do I sound frustrated? It’s because I am.

### 2/5 — 6 clicks for every hour log

*2019-04-25, version 1.6.2*

It takes 6 clicks to log one block of hours per day. If you focus on only one client per day it takes 30 clicks to log your hours for the week. 34 if you count the day switch. Imagine you serve multiple clients. It gets extremely tedious to log hours really quickly.

### 2/5 — Limited functionality

*2017-04-29, version 1.5*

Honestly very limited in scope and it has not really improved in the past 3 years we've switched to WorkflowMax (neither has the website functionality tremendously improved from an end-user perspective to be honest). Despite the great prospect of The merger with Xero, and considering how much better Xero has gotten, WFM and its limited app seem to be the ugly duckling of the lot. Hopefully it'll become a swan, but it seems to be a bit of a dubious claim at this point considering the project velocity from the user standpoint....

### 4/5 — Simple and easy to use

*2017-04-07, version 1.5*

This app does work well for tracking time and viewing jobs while on the go. Would like to see it add more features like being able to create a new job. The web interface is not great but if this app gets more features, it can hopefully replace the need of the website unless you are doing advanced functions.

### 5/5 — Best costing app. Period.

*2016-01-26, version 1.0*

You have to try it!

## Frequently asked questions about WorkflowMax

### How does WorkflowMax help manage jobs on the go?

WorkflowMax allows you to manage jobs from your iPhone, enabling you to record time, view clients, and edit job details, tasks, and milestones from anywhere.

### What are the benefits of using WorkflowMax for time tracking?

It simplifies time tracking by allowing easy recording, viewing, and editing of time spent on jobs and tasks, with the ability to submit weekly timesheets and review historical entries.

### How secure is my data with WorkflowMax?

WorkflowMax uses the same data encryption level as internet banking to ensure your data is safe in the cloud. It also offers faster login options like a 4-digit PIN or Touch ID.

### Does WorkflowMax integrate with accounting software?

Yes, WorkflowMax offers excellent integration with Xero Accounting software, providing a seamless experience for businesses using both platforms.

### What kind of support is available for WorkflowMax users?

WorkflowMax provides free unlimited support, including tutorial videos, webinars, and email support from experienced teams to help users maximize the app's benefits.

### What is the pricing model for WorkflowMax?

WorkflowMax operates on a low monthly subscription basis with no setup fees or contracts. Subscriptions can be cancelled at any time.

### Can I try WorkflowMax before committing to a subscription?

Yes, you can try WorkflowMax for free by signing up for a free trial on the WorkflowMax or Xero Practice Manager website.

### What is the update frequency for WorkflowMax?

The latest version of WorkflowMax is 1.9.8, and it was last updated on June 14, 2024, indicating regular updates to improve functionality and reliability.

## Version history (last 5 releases)

### 1.9.8 — 2024-06-14

The WorkflowMax web and mobile apps will be retired soon

### 1.9.7 — 2024-05-07

The WorkflowMax web and mobile apps will be retired soon

### 1.9.6 — 2021-10-06

– Improved compatibility with iOS 15
– Miscellaneous improvements and bug fixes

### 1.9.5 — 2021-06-01

– Resolved issues with date fields on iOS 14
– Keyboard no longer obscures content whilst searching
– Miscellaneous improvements and bug fixes

### 1.9.4 — 2021-03-11

– Resolved issue with long Job Cost Notes

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## More apps by Xero Ltd

- [Xero Accounting for business](https://appshunter.io/ios/app/xero-accounting-for-business/id441880705)
- [Hubdoc](https://appshunter.io/ios/app/hubdoc/id715898031)
- [Xero Me](https://appshunter.io/ios/app/xero-me/id991901494)
- [Xero Expenses](https://appshunter.io/ios/app/xero-expenses/id1106018845)
- [Xero Projects](https://appshunter.io/ios/app/xero-projects/id1247734915)

All apps by Xero Ltd: https://appshunter.io/developer/441878596

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*Data collected daily from the US App Store and indexed by [AppsHunter](https://appshunter.io/). User reviews are verbatim App Store reviews. Ratings, prices and chart positions refresh continuously; this snapshot is from 2026-06-10.*