# Workflowy: Note, List, Outline — Notes App and To Do List > Infinitely nestable note-taking and task management app with AI and collaboration. (iPhone/iPad app by FunRoutine INC.) - Source: https://appshunter.io/ios/app/workflowy-note-list-outline/id551139514 (this page in markdown: same URL + `.md`) - Developer: [FunRoutine INC](https://appshunter.io/developer/551139517) - Category: Productivity, Utilities - Price: Free - Rating: 4.80/5 from 8,192 App Store ratings · 1,062 written reviews indexed - Age rating: 4+ - Requires: iOS 15.6 · 147 MB - Languages: American English - Released: 2012-09-28 - Data updated: 2026-08-26 - Monetization: free with in-app purchases - User reviews in markdown: https://appshunter.io/ios/app/workflowy-note-list-outline/id551139514/reviews.md ## What is Workflowy? Workflowy is a simple, distraction-free app for capturing notes, managing tasks, and organizing your thinking. Infinitely nestable, surprisingly powerful - it helps you manage all the information in your life. With Workflowy you can: • Capture notes and ideas in an instant • Organize complex thinking with infinite nesting • Ask AI to summarize, rewrite, or brainstorm with your notes • Plan and manage tasks with kanban boards • #Tag and @assign items to stay on top of things • Link items across lists - edit once, update everywhere • Share and collaborate in real-time • Upload photos, files, and embed videos • Search and filter your entire Workflowy in seconds Workflowy syncs across all your devices and auto-saves everything. No more missing notes or lost files. Trusted by teams and thinkers at: Atlassian, Slack, The New York Times, and thousands of entrepreneurs, writers, engineers, scientists, and students worldwide. Feature highlights: • Infinitely nested lists • Workflowy AI (chat with notes, AI nodes, quick actions) • Calendar • Kanban boards • Mirrors (live synced copies) • #Tags and @mentions • Date organization with /date shortcuts • Global text search and filtering • Simple sharing and permissions • Works offline • Syncs with desktop and web • One-swipe task completion • File uploads and image attachments • Highlight text and color tags • Item starring • YouTube and X embeds • MFA (Multi-factor authentication) • Expand and collapse lists • Mobile keyboard shortcuts ## Key features - Infinitely nested lists - AI summarization and brainstorming - Kanban boards for task management - Real-time collaboration and sharing - Global search and filtering - Offline access and cross-device sync - Tagging and mentions ## What do users think of Workflowy? Overall sentiment: positive **Pros** - 🚀 Best way to organize thoughts - 🔒 Secure and reliable - 👍 Simple and intuitive - 👍 Excellent for productivity and organization - 👍 Versatile for various use cases - 👍 Syncs seamlessly across devices **Cons** - 🐛 Occasional data loss issues - 🐛 Offline mode not always reliable - 🔋 Can be slow on mobile devices - 👎 Limited customization options **Commonly reported bugs** - Cursor sometimes gets stuck - Syncing issues between web and mobile versions - Inability to delete items consistently **Most requested features** - Add ability to attach files and documents - Improve mobile app experience - Implement better notification and reminder system - Add more formatting options (e.g., font styles, colors) ## Recent user reviews (10 of 1,062) All indexed reviews: https://appshunter.io/ios/app/workflowy-note-list-outline/id551139514/reviews.md ### 5/5 — Workflowy is awesome *2026-08-20, version 4.3.2608181120* I run my life through Workflowy it’s amazing ### 5/5 — Infinite Joy *2026-08-05, version 4.3.2608041311* I could write a poem about how delightful it is using infinite indents with infinite searchability. I’m looking forward to learning more about this app. 10/10 recommend! ### 4/5 — Love Workflowy, app could use some work *2026-08-01, version 4.3.2607281401* I absolutely love Workflowy on my desktop. What I struggle with on the app version is that the arrow to flip through photos doesn’t work and zooming in to pictures is really difficult. It would be great if you could work on this. Also, I know you probably have been working on this or trying to since you’re always coming out with new functionality, but notifications would be life changing. I could literally keep everything on Workflowy without having to schedule reminders on Google Calendar or whatever else. ### 4/5 — Calendar *2026-07-27, version 4.3.2607221521* The calendar has no parameters: week and quarter ### 5/5 — Amazing organization tool *2026-07-20, version 4.3.2607151451* I recommend this to everyone I know! The one tool I’ve used daily for years. ### 5/5 — Unique and Well Designed *2026-07-15, version 4.3.2607080959* Workflowy just clicks with my brain. It just makes sense, I don't know how else to explain it. Runs smoothly, looks nice, customizable. 5/5, no notes. ### 2/5 — Just bullet points? *2026-06-30, version 4.3.2606251429* Maybe I’m missing something, but when I make a new node and hit the plus, it creates a bullet point. Nothing I do changes that fact. If the app only allows for bulleted lists and has a calendar that I’m not even sure what the purpose is for within the app, it’s probably not deep enough to be useful to you. Again, I’m probably using it wrong, but UI and UX are a thing. ### 5/5 — Simply Brilliant *2026-05-13, version 4.3.2605071037* Utilise a simple, well considered structure and Workflowy can run your life. The simpler the better! ### 5/5 — very useful *2026-05-06, version 4.3.2604301122* i like this app ### 5/5 — Best free notes app *2026-04-26, version 4.3.2604231210* I’ve been using Workflowy for over a decade for my to-do lists, goals lists, shopping lists, and all of my list needs. I love how easy it is to use, how it syncs across various devices, and how the free version is ad-free. It keeps me organized! ## Frequently asked questions about Workflowy ### What is Workflowy used for? Workflowy is designed for capturing notes, managing tasks, and organizing your thinking. Its infinitely nestable structure allows you to break down complex ideas into manageable points, making it suitable for everything from simple to-do lists to detailed project outlines. ### What are the key features of Workflowy? Key features include infinitely nested lists for deep organization, AI assistance for summarizing and brainstorming, kanban boards for task management, real-time collaboration, robust search and filtering, and offline access. It also supports tagging, mentions, and file uploads. ### Is Workflowy free to use? The app offers a free tier with core functionality. Additional features and expanded capabilities are available through in-app purchases, allowing users to upgrade based on their needs. ### What devices is Workflowy compatible with? Workflowy syncs seamlessly across all your devices, including desktop, web, and mobile. This ensures your notes and tasks are always up-to-date and accessible wherever you are, even when offline. ### How does Workflowy help with task management? Workflowy facilitates task management through features like kanban boards, allowing you to visualize your workflow. You can also use tags and mentions to assign tasks and track progress, with one-swipe completion for efficiency. ## Version history (last 5 releases) ### 4.3.2608181120 — 2026-08-18 - Bug fixes and adjustments. Enjoying the app? Leave us a rating – it really helps! Have feedback or ideas? You can find us on Twitter @WorkFlowy, Reddit r/Workflowy, or in the Workflowy Blog & Help Center. We’re always listening. ### 4.3.2608101547 — 2026-08-11 - Product Update 2026.07: Syncing, Mobile, Editing, and more Enjoying the app? Leave us a rating – it really helps! Have feedback or ideas? You can find us on Twitter @WorkFlowy, Reddit r/Workflowy, or in the Workflowy Blog & Help Center. We’re always listening. ### 4.3.2608041311 — 2026-08-04 - Bug fixes and adjustments. Enjoying the app? Leave us a rating – it really helps! Have feedback or ideas? You can find us on Twitter @WorkFlowy, Reddit r/Workflowy, or in the Workflowy Blog & Help Center. We’re always listening. ### 4.3.2607281401 — 2026-07-28 - Bug fixes and adjustments. Enjoying the app? Leave us a rating – it really helps! Have feedback or ideas? You can find us on Twitter @WorkFlowy, Reddit r/Workflowy, or in the Workflowy Blog & Help Center. We’re always listening. ### 4.3.2607221521 — 2026-07-22 - Bug fixes and adjustments. Enjoying the app? Leave us a rating – it really helps! Have feedback or ideas? You can find us on Twitter @WorkFlowy, Reddit r/Workflowy, or in the Workflowy Blog & Help Center. We’re always listening. ## Apps similar to Workflowy | App | Rating | Price | Category | | --- | --- | --- | --- | | [2Do - Todo List, Tasks & Notes](https://appshunter.io/ios/app/2do-todo-list-tasks-and-notes/id303656546) | 4.7 (3,717) | $9.99 | Productivity | | [Evernote: AI Notes & Notebook](https://appshunter.io/ios/app/evernote-ai-notes-and-notebook/id281796108) | 4.4 (77,262) | Free | Productivity | | [Inkpad Notepad - Notes - To do](https://appshunter.io/ios/app/inkpad-notepad-notes-to-do/id992332888) | 4.6 (8,534) | Free | Productivity | | [Notebook – Notes, Notepad](https://appshunter.io/ios/app/notebook-notes-notepad/id973801089) | 4.7 (23,845) | Free | Productivity | | [Notability: AI Notes & Planner](https://appshunter.io/ios/app/notability-ai-notes-and-planner/id360593530) | 4.8 (452,987) | Free | Productivity | | [Notion: Notes, Tasks, AI](https://appshunter.io/ios/app/notion-notes-tasks-ai/id1232780281) | 4.8 (89,864) | Free | Productivity | ## Related topics [work notes](https://appshunter.io/ios/topics/work-notes) · [workflowy](https://appshunter.io/ios/topics/workflowy) · [zavala](https://appshunter.io/ios/topics/zavala) · [omni outliner](https://appshunter.io/ios/topics/omni-outliner) · [organization notes](https://appshunter.io/ios/topics/organization-notes) · [collaborative notes](https://appshunter.io/ios/topics/collaborative-notes) · [outliner](https://appshunter.io/ios/topics/outliner) · [workflow](https://appshunter.io/ios/topics/workflow) · [taskade](https://appshunter.io/ios/topics/taskade) · [outline manager](https://appshunter.io/ios/topics/outline-manager) · [shared notes](https://appshunter.io/ios/topics/shared-notes) · [list organizer ai](https://appshunter.io/ios/topics/list-organizer-ai) · [fun notes](https://appshunter.io/ios/topics/fun-notes) · [grug notes](https://appshunter.io/ios/topics/grug-notes) · [fluix](https://appshunter.io/ios/topics/fluix) · [note organizer](https://appshunter.io/ios/topics/note-organizer) · [outline](https://appshunter.io/ios/topics/outline) · [fast rekap](https://appshunter.io/ios/topics/fast-rekap) · [notes organizer](https://appshunter.io/ios/topics/notes-organizer) --- *Data collected daily from the US App Store and indexed by [AppsHunter](https://appshunter.io/). User reviews are verbatim App Store reviews. Ratings, prices and chart positions refresh continuously; this snapshot is from 2026-08-26.*