# Xero Projects vs ApprovalMax

The clearest difference is in-app purchases: ApprovalMax at none against Xero Projects's 1. ApprovalMax also leads on review sentiment (65% vs 41%) and rating (4.9 vs 4.6). Xero Projects's advantage is ratings volume (162 vs 35) and device support (3 vs 1). On price and ads there is nothing between them.

Both are free to download. Xero Projects sells 1 in-app purchase, starting at $59.99 per month. ApprovalMax asks for nothing beyond the download.

ApprovalMax holds the better App Store score, 4.9 against 4.6. Both are backed by a comparable volume of ratings — 162 and 35 respectively. Written reviews point the same way: 41% of Xero Projects's written reviews are positive against 65% of ApprovalMax's.

Xero Projects ships an update monthly, ApprovalMax fortnightly. The most recent releases landed on October 15, 2026 and October 13, 2026 respectively.

## The numbers

| Metric | Xero Projects | ApprovalMax |
| --- | --- | --- |
| Price | Free | Free |
| Rating | [4.6 (162 ratings)](https://appshunter.io/ios/app/xero-projects/id1247734915/reviews) | **[4.9 (35 ratings)](https://appshunter.io/ios/app/approvalmax/id1439596637/reviews)** |
| Number of ratings | **162** | 35 |
| Positive reviews | 41.0% of reviews | **65.2% of reviews** |
| In-app purchases | Yes | **No** |
| Ads | No | No |
| Update frequency | Monthly | **Fortnightly** |
| Monetization | Free with in-app purchases | **Free** |
| Size | 41 MB | 109 MB |
| Requires iOS | **15.0** | 17.0 |
| Devices | **iPhone, iPad, iPod** | iPhone |
| Age rating | 4+ | 4+ |
| Developer | [Xero Ltd](https://appshunter.io/developer/441878596) | [Approvalmax Ltd](https://appshunter.io/developer/6811087729) |

## What reviewers say

### Xero Projects

[App page](https://appshunter.io/ios/app/xero-projects/id1247734915)

Manage your jobs from start to finish with this comprehensive tool. Create quotes, track project time and expenses, and send invoices to get paid faster. Monitor job profitability in real-time to optimize your business.

**Highlights:** Estimate job costs, Breakdown projects by tasks, Quotes & invoice faster, Track time multiple ways, Track expenses, Get paid faster with online payment, Monitor job profitability

**Features:** Vision Pro support

**In-app purchases (1)**

| Purchase | Price | Billing |
| --- | --- | --- |
| Xero with Projects & Expenses | $59.99 | per month |

**What reviewers like**

- 👍 Easy to use
- 👍 Great for time tracking
- 👍 Integrates with Xero account
- 👍 Good for basic project management
- 👍 Efficient time tracking

**What reviewers complain about**

- 🐛 Clunky time entry process
- 🐛 Cumbersome app
- 🐛 Basic functionality
- 🐛 Difficult to analyze jobs
- 🐛 Tedious to use

**Reported bugs**

- Login issues
- Daily entries get mixed up
- Automatically changes date to today when reviewing time entry
- Clock change hour bug
- Impossible to get onto Xero me

**Requested features**

- Ability to add photos to time entries
- Add breaks to start/finish times
- Select project when starting timer
- Functionality to add documents to a Project
- Desktop and browser timers


### ApprovalMax

[App page](https://appshunter.io/ios/app/approvalmax/id1439596637)

Streamline your business approvals with this mobile app, allowing you to approve requests, create purchase orders, and communicate with stakeholders on the go. It integrates with cloud accounting platforms like Xero and QuickBooks Online to manage spend and revenue efficiently.

**Highlights:** Approve on the go, Create purchase orders, Instant notifications, Real-time chat, Due date reminders, Administrator approval forcing

**Features:** macOS Compatibility

**In-app purchases:** none


## Frequently asked questions

### Is Xero Projects free?

Xero Projects is free to download, with in-app purchases available.

### Is ApprovalMax free?

ApprovalMax is free to download, with no in-app purchases.

### Which has better reviews, Xero Projects or ApprovalMax?

ApprovalMax is rated higher. Xero Projects averages 4.6 out of 5 from 162 ratings, while ApprovalMax averages 4.9 from 35 ratings.

### Do Xero Projects or ApprovalMax have ads?

Neither Xero Projects nor ApprovalMax shows ads.

### Which is updated more often, Xero Projects or ApprovalMax?

Xero Projects ships an update monthly, and ApprovalMax fortnightly. Most recently, Xero Projects was updated on October 15, 2026 and ApprovalMax on October 13, 2026.

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*Compared by [AppsHunter](https://appshunter.io/) from daily US App Store data. Review summaries are generated from verbatim App Store reviews.*