# Capsule CRM vs Xero Projects

Capsule CRM and Xero Projects both sit at 4.5 stars, but that hides the real split: 78% of Capsule CRM's written reviews are positive against 41% of Xero Projects's. Capsule CRM also leads on in-app purchases (none vs 1). Xero Projects's advantage is ratings volume (162 vs 44). On price, rating, update cadence and ads there is nothing between them.

Both are free to download. Xero Projects sells 1 in-app purchase, starting at $59.99 per month. Capsule CRM asks for nothing beyond the download.

Xero Projects holds the better App Store score, 4.6 against 4.5. Both are backed by a comparable volume of ratings — 44 and 162 respectively. Written reviews complicate that: 78% of Capsule CRM's written reviews are positive against 41% of Xero Projects's, so the app with the better star average is not the one people write more warmly about.

Capsule CRM ships an update every 2 months, Xero Projects monthly. The most recent releases landed on October 21, 2026 and October 20, 2026 respectively.

## The numbers

| Metric | Capsule CRM | Xero Projects |
| --- | --- | --- |
| Price | Free | Free |
| Rating | [4.5 (44 ratings)](https://appshunter.io/ios/app/capsule-crm/id660292932/reviews) | **[4.6 (162 ratings)](https://appshunter.io/ios/app/xero-projects/id1247734915/reviews)** |
| Number of ratings | 44 | **162** |
| Positive reviews | **78.4% of reviews** | 41.0% of reviews |
| In-app purchases | **No** | Yes |
| Ads | No | No |
| Update frequency | Every 2 months | **Monthly** |
| Monetization | **Free** | Free with in-app purchases |
| Size | 9 MB | 41 MB |
| Requires iOS | 15.0 | 15.0 |
| Devices | iPhone, iPod | **iPhone, iPad, iPod** |
| Age rating | 4+ | 4+ |
| Developer | [Zestia](https://appshunter.io/developer/660292935) | [Xero Ltd](https://appshunter.io/developer/441878596) |

## What reviewers say

### Capsule CRM

[App page](https://appshunter.io/ios/app/capsule-crm/id660292932)

Manage your business contacts, tasks, and sales opportunities on the go. This mobile CRM allows you to update your data offline, track communications, and view contact details with ease. It's designed for professionals who need to stay organized and productive outside the office.

**Highlights:** Offline data access and updates, Contact and company management, Task and calendar management, Sales opportunity tracking, Communication history logging, Direct calling and emailing from contacts

**Features:** macOS Compatibility, Vision Pro support

**In-app purchases:** none

**What reviewers like**

- 👍 Intuitive and easy to use
- 🚀 Elegant and economical
- 💡 Helpful and friendly interface
- 👍 Excellent CRM foundation for small businesses
- 👍 Customizable and flexible

**What reviewers complain about**

- 🐛 Inconsistent sync/refresh rate
- 🐛 Lack of push notifications
- 🐛 Inability to delete tasks from the app
- 🐛 Lack of iPad support
- 🐛 Limited functionality compared to desktop version

**Reported bugs**

- Freezing on home screen
- Inconsistent contact/opportunity sync between mobile and web
- Missing stock images in UI

**Requested features**

- Add calendar view in mobile app
- Integrate email inbox and texting functionality
- Improve custom fields and tags management in mobile app
- Implement native iOS notifications
- Develop an iPad-optimized version


### Xero Projects

[App page](https://appshunter.io/ios/app/xero-projects/id1247734915)

Manage your jobs from start to finish with this comprehensive tool. Create quotes, track project time and expenses, and send invoices to get paid faster. Monitor job profitability in real-time to optimize your business.

**Highlights:** Estimate job costs, Breakdown projects by tasks, Quotes & invoice faster, Track time multiple ways, Track expenses, Get paid faster with online payment, Monitor job profitability

**Features:** Vision Pro support

**In-app purchases (1)**

| Purchase | Price | Billing |
| --- | --- | --- |
| Xero with Projects & Expenses | $59.99 | per month |

**What reviewers like**

- 👍 Easy to use
- 👍 Great for time tracking
- 👍 Integrates with Xero account
- 👍 Good for basic project management
- 👍 Efficient time tracking

**What reviewers complain about**

- 🐛 Clunky time entry process
- 🐛 Cumbersome app
- 🐛 Basic functionality
- 🐛 Difficult to analyze jobs
- 🐛 Tedious to use

**Reported bugs**

- Login issues
- Daily entries get mixed up
- Automatically changes date to today when reviewing time entry
- Clock change hour bug
- Impossible to get onto Xero me

**Requested features**

- Ability to add photos to time entries
- Add breaks to start/finish times
- Select project when starting timer
- Functionality to add documents to a Project
- Desktop and browser timers


## Frequently asked questions

### Is Capsule CRM free?

Capsule CRM is free to download, with no in-app purchases.

### Is Xero Projects free?

Xero Projects is free to download, with in-app purchases available.

### Which has better reviews, Capsule CRM or Xero Projects?

Xero Projects is rated higher. Capsule CRM averages 4.5 out of 5 from 44 ratings, while Xero Projects averages 4.6 from 162 ratings.

### Do Capsule CRM or Xero Projects have ads?

Neither Capsule CRM nor Xero Projects shows ads.

### Which is updated more often, Capsule CRM or Xero Projects?

Capsule CRM ships an update every 2 months, and Xero Projects monthly. Most recently, Capsule CRM was updated on October 21, 2026 and Xero Projects on October 20, 2026.

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*Compared by [AppsHunter](https://appshunter.io/) from daily US App Store data. Review summaries are generated from verbatim App Store reviews.*