Great as is - can be improved
As a WorkFlowy user for the last five years, this is the closest alternative I have ever found. The thing I like most is how fast it loads up. WorkFlowy has really slowed down over the years as my database grew. The only thing missing in Airlist for me is web access through a browser. I use a lot of devices and sometimes don’t have an Apple device available. If I was able to access all of my notes through a browser, I would probably switch to Airlist.
Show more
The best for Apple users (I've tried them all)
Airlist is the best task manager for the Apple infrastructure I’ve found—and I’ve tried them all.
I work as a consultant with global clients and multiple projects always on the go. While I use Apple Reminders and Trello to share tasks with others, I prefer to keep my own task system separate. That’s where Airlist shines.
I’ve spent serious time with most major (and many obscure) task management apps. One recurring problem: the “Today” view. Nearly all apps give you a filtered view of tasks due or starting today, which is great—until life gets in the way. Maybe you take a vacation. Maybe you’re heads-down in a big project. Suddenly, tasks pile up. And when you’re finally ready to get back on track, that “Today” list is overwhelming—and your whole system feels broken.
Here’s where Airlist is different. You can create custom filtered lists—and stack them by urgency. Tag a few critical tasks, save the filter, and you’ve got a focused “Must-Do Today” list. Or make an even tighter “Do Right Now” list. You can build as many layers of focus as you need—without re-sorting or moving anything around. And unlike other apps, this is fast and intuitive, without being stuck in the default Today view.
Other things I love:
• Nested tasks go as deep as you want (like OmniFocus), but you can zoom into any task at any level and work from there. Turning a task into a project is as simple as adding subtasks.
• Repeating tasks keep their original schedule, even if you delay one instance. (Unlike Apple Reminders.)
• Collapsing views and zooming work well together, giving you both detail and overview when you need it.
• Browser-like navigation history makes it easy to jump back and forth through your workspace.
• Simple UI cues tell you which tasks have subtasks, with tap targets to expand or zoom.
A few things I hope get improved:
• Occasional crashes (sometimes right after opening).
• Custom app icon settings don’t seem to work on iPad.
• Search should include notes.
• Need a way to quick-add tasks when inside saved filters.
• Markdown links show the full URL in notes when they should just show the link text.
• Tagging quirks: selecting an already-applied tag adds it again—should remove it.
• Split screen on iPad (especially opening two Airlist windows) would be super useful.
• Syncing can lag—would love this improved or a manual “Sync Now” button.
• The UI is simple and basic (a pro in many ways, but perhaps can use a little sparkle).
Even with these rough edges, Airlist is my go-to. It’s powerful, flexible, and fits into my workflow better than anything else I’ve used. It lives in my dock and gets daily use.
I work as a consultant with global clients and multiple projects always on the go. While I use Apple Reminders and Trello to share tasks with others, I prefer to keep my own task system separate. That’s where Airlist shines.
I’ve spent serious time with most major (and many obscure) task management apps. One recurring problem: the “Today” view. Nearly all apps give you a filtered view of tasks due or starting today, which is great—until life gets in the way. Maybe you take a vacation. Maybe you’re heads-down in a big project. Suddenly, tasks pile up. And when you’re finally ready to get back on track, that “Today” list is overwhelming—and your whole system feels broken.
Here’s where Airlist is different. You can create custom filtered lists—and stack them by urgency. Tag a few critical tasks, save the filter, and you’ve got a focused “Must-Do Today” list. Or make an even tighter “Do Right Now” list. You can build as many layers of focus as you need—without re-sorting or moving anything around. And unlike other apps, this is fast and intuitive, without being stuck in the default Today view.
Other things I love:
• Nested tasks go as deep as you want (like OmniFocus), but you can zoom into any task at any level and work from there. Turning a task into a project is as simple as adding subtasks.
• Repeating tasks keep their original schedule, even if you delay one instance. (Unlike Apple Reminders.)
• Collapsing views and zooming work well together, giving you both detail and overview when you need it.
• Browser-like navigation history makes it easy to jump back and forth through your workspace.
• Simple UI cues tell you which tasks have subtasks, with tap targets to expand or zoom.
A few things I hope get improved:
• Occasional crashes (sometimes right after opening).
• Custom app icon settings don’t seem to work on iPad.
• Search should include notes.
• Need a way to quick-add tasks when inside saved filters.
• Markdown links show the full URL in notes when they should just show the link text.
• Tagging quirks: selecting an already-applied tag adds it again—should remove it.
• Split screen on iPad (especially opening two Airlist windows) would be super useful.
• Syncing can lag—would love this improved or a manual “Sync Now” button.
• The UI is simple and basic (a pro in many ways, but perhaps can use a little sparkle).
Even with these rough edges, Airlist is my go-to. It’s powerful, flexible, and fits into my workflow better than anything else I’ve used. It lives in my dock and gets daily use.
Show more
Greatness eclipsed by poor privacy policy
Although quite beautiful and powerful what keeps me from using this app is that it requires contact information and user content in its privacy policy and uses a 3rd party sync. To be honest it just doesn’t illicit a cozy feeling when adding content if you don’t feel confident of where your data goes. Although they may be very integritous people it’s hard to rely on blind trust, especially in this day and age. And the mention on the privacy page that in the future they reserve the option to sell to other companies who would then gain your information, and also quite alarming, that your data may be deleted for any reason at any time, for various reasons.
In order to be a real contender in my opinion it should use iCloud sync by default and add a few other functions like image and file attachment, and a calendar view like another user suggested.
Nonetheless, I will give it a decent rating to support the app and encourage changes in the privacy — because bar the privacy concerns — it is a very unique, powerful and overall all, could be an amazing app to use if it didn’t make you feel so vulnerable to use.
In order to be a real contender in my opinion it should use iCloud sync by default and add a few other functions like image and file attachment, and a calendar view like another user suggested.
Nonetheless, I will give it a decent rating to support the app and encourage changes in the privacy — because bar the privacy concerns — it is a very unique, powerful and overall all, could be an amazing app to use if it didn’t make you feel so vulnerable to use.
Show more
Has a bright future!
I love where this app is headed. I can’t say I love it as it is today because it needs a few more features/refinements. But I haven’t found any other app that is at it’s core an outliner with task mgmt features (e.g., start dates and due dates with notifications on mac and iOS).
So Good
You can tell this app is crafted with care and intention. It’s updated regularly, has fair pricing, and will hopefully have a long lifespan.
Nice app, but expensive subscription
I love the idea of this - having an infinite canvas of indents and bullets allows you to customise your tasks as needed. It’s a great concept executed well - nice look and feel for the app.
It would be nice if you could create areas - rather than just home, to give you a little more flexibility, otherwise everything is just on one page.
The failing point of this, is like all things, a subscription model. Why do you need to pay $3 a month for an app like this? What ongoing benefit is there? I’m also surprised the developer has set it so high when there are no reviews.
Would happily pay a one off fee for this, but as a subscription model, with so many other services competing for them, I’d rather use another app with a single purchase.
It would be nice if you could create areas - rather than just home, to give you a little more flexibility, otherwise everything is just on one page.
The failing point of this, is like all things, a subscription model. Why do you need to pay $3 a month for an app like this? What ongoing benefit is there? I’m also surprised the developer has set it so high when there are no reviews.
Would happily pay a one off fee for this, but as a subscription model, with so many other services competing for them, I’d rather use another app with a single purchase.
Show more
Close to bullet journaling
This is so, so close to the perfect app I need. The only thing it’s missing is some sort of calendar or calendar integration. Like if there was any way to either import or export dated events, or even to just have a built in way to view tasks on a calendar in the app, would be perfect. The app itself is fantastic. It’s so close to bullet journaling and amazing at keeping things organized. I may or may not use it, the calendar thing may be a dealbreaker. If there’s ever a calendar added I’d pay the premium price in a heartbeat. Thanks for your work :)
Edit to add-there are a couple bugs I’ve found that have made it harder to use-I can’t seem to flag things, so the flagged list doesn’t work. Using a #flag tag doesn’t work. And, the sequential item feature doesn’t work either :(
Edit to add-there are a couple bugs I’ve found that have made it harder to use-I can’t seem to flag things, so the flagged list doesn’t work. Using a #flag tag doesn’t work. And, the sequential item feature doesn’t work either :(
Show more
Close to bullet journaling
This is so, so close to the perfect app I need. The only thing it’s missing is some sort of calendar or calendar integration. Like if there was any way to either import or export dated events, or even to just have a built in way to view tasks on a calendar in the app, would be perfect. The app itself is fantastic. It’s so close to bullet journaling and amazing at keeping things organized. I may or may not use it, the calendar thing may be a dealbreaker. If there’s ever a calendar added I’d pay the premium price in a heartbeat. Thanks for your work :)
Show more
Such a unique experience!
Used this for 5 minutes so far and WOW! I am LOVING the features this app has. This is like Workflowy on steroids. The mobile app is so simple to use too! My favorite feature is being able to drag the Plus button anywhere on the screen to add content to that portion. Loving the integrstion of tasks/reminders as well.
Show more
FINALLY!
I’ve been waiting over five years for an app like this to be developed. I’ve used Workflowy and other products inspired by Workflowy and other list type apps but I must say this is my dream app. First off, you have all native Mac and iOS apps even iPad! This thing is beautifully designed, which is another downside on every other app. If the app isn’t gorgeous with beautiful UI design and great animations while being responsive, then I lose interest, maybe it’s just me, maybe it’s my A.D.D. I don’t know, but all I know is, that this app fulfills all those buckets. I feel like this developer has been very in tune, with great iOS apps, even other to-do apps, because they have integrated cool features that I’ve seen from Things and other apps that have taken this type of tool to a whole Nother level. Finally, once again, I can just create create, create on my iOS devices without having to think about technical stuff. It’s fast and beautiful in the process. Do yourself a favor and check out this app. The free version is really good as well, but it is so worth to support the developer on this, so we can keep this product going for years to come.
Show more
Thug Life
If this app were a person, they'd have a stomach tattoo of two menacing hoodlums grim staring each other - it's that gangster.
5/5!!!
5/5!!!
Needs a lot more work
Pricing should come after development is completed. But these days, alpha test versions come with a subscription. Like this app.
Amazing! Keep up the awesome work!
This is the Apple Notes of outliners, and its wonderful.
