Dental MED Inventory

VaultMed Streamlined Inventory Tracking for Small Medical Practices VaultMed is a streamlined inventory tracking app designed for small independent medical practices and clinics. It replaces slow, error‑prone paper logbooks with a secure, real‑time digital system that keeps managers, nurses, and doctors synchronized across every medication handoff. Whether you use physical barcode labels or track completely digitally on screen, VaultMed ensures clear accountability from intake to administration. KEY CAPABILITIES 1. Fast, Intelligent Intake • GS1 Barcode Scanning Scan medication boxes using your device camera to automatically capture product name, NDC, lot number, expiration date, and serial details. • AI Invoice Line Verification Take a quick photo of supplier packing slips or invoices to extract line items automatically and cross‑check received counts. • Storage Organization Assign custom shelf locations and instantly flag count discrepancies before items hit the shelf. 2. Clear Staff Handoffs & Accountability • Enforced Custody Steps Transition vials seamlessly across each stage— from manager dispensing → nurse custody → doctor administration → witness verification → return. • Physical or 100% Digital Use standard printed barcode stickers, or operate entirely digitally with on‑screen scanning between devices. • Void & Waste Logging Accurately log broken, wasted, or dropped vials with structured void workflows to maintain complete log integrity. 3. Real‑Time Synchronization & Logs • Live Practice Updates Connected devices update in real time across all staff members within the practice. • Consolidated Usage Reports Replace fragmented paper binders with a clean, unified digital log showing timestamps and named team actions. • Role‑Tailored Views → Nurses view currently held vials → Doctors see pending administrations → Clinic managers maintain full oversight of total active and voided stock SIMPLE & SECURE SETUP • Sign in with Apple Fast, secure sign‑in with no complex passwords to manage. • Zero Local Data Footprint Inventory data is secured remotely and synchronized in real time—no practice records stored locally on the device. • Built for iOS & iPadOS Works seamlessly across iPhones and iPads within your clinic.