This app streamlines event crew coordination by allowing leaders to schedule events, manage rosters, and track personnel in real-time. It features AI-powered dispatch for incidents, task management, and automatic data deletion for enhanced privacy.
1.0.15
September 19, 2026
NEW: Crew time clock — clock in/out with a live on-shift timer, plus "Mark as done" to close out everyone at once. Leaders can now delete events. Bug fixes and improvements.
MoreUnlimited event creation, tasks & crew coordination
EventTray is a real-time command center designed for event crews. It allows group leaders to schedule events, roster personnel, and coordinate everyone from a single screen, featuring AI-powered dispatch and live zone tracking.
Crew members can download and sign in to the app for free by entering an event access code provided by their leader. Their leader's plan covers the entire event, so crew members do not need a personal subscription.
Franco is the built-in AI coordinator that instantly routes reported incidents to the nearest qualified responder. It analyzes incident types, matches them to roles, checks proximity by zone, and sends personalized briefings.
Leaders can broadcast tasks to personnel, who can then accept them, mark them as done with notes, and the leader verifies completion or requests rework. The app tracks tasks through pending, accepted, completed, and verified stages.
EventTray is designed with privacy in mind, automatically deleting all event data within 48 hours after the event concludes. This includes reports, locations, incidents, and crew records.
Leaders can subscribe to 'Leader Pro' for $9.99 per week, which unlocks AI reports and event creation capabilities. There is also an 'Org Plan' available for $99.99 per year.
No, EventTray does not contain advertisements. The app is free for crew members, and leaders subscribe to access advanced features.
EventTray is available for iPhone and iPod devices. It is rated for ages 4 and up.
