VMS - Vendor Management App

VMS is a comprehensive tool used to manage the vendor engagement lifecycle activities associated within any organisation. Following are the key aspects covered by VMS # Vendor Registration # Vendor Selection Bid Cycles - create bid - include bid phases [RFI / RFQ / RFI -> RFQ] - add specific vendors to participate in each phase - system send invitations to these selected vendors with URLs to upload requested information / quoted - vendors can upload documents using the links received via email - verify the documents and demark certai vendors only for participating next round. - system send invitations for round 2 [RFQ] - system generates auto reminders for vendors reminding about the due dates for submitting their responses - able to upload templates for bid documentes, bid qualification checklist - conclude the bid cycle by filling the bid qualification checklist - auto generation of PO document based on template which can be given to vendors, after signing. # Vendor Invoice Payout Management - track the payments to be given to clients - auto remidners from system to remind the pending payments - mark the payments made, with required payment transaction details - prevents the user from wrongly overpaying the vendor # Digital File Library - consolidated view of all files gathered during the above vendor management operational lifecycle - allows the stakeholders to quickly access the files like a Windows Explorer - arranged based on the BID names, Contract / Purchase Orders - allowing users to download the documents from the digital file library