Comparison

Scan2Lead vs Kotao Workspaces

Price, ratings, monetisation and update history for both apps, side by side — with what reviewers say about each.

Head to head
About

Scan2Lead

Capture sales leads efficiently by scanning visitor badges and adding notes. Access all scanned data in a web portal and export it to your CRM. Avoid manual data entry and streamline your exhibition follow-up process.

Highlights
  • Scan visitor badges to capture information
  • Add action items and notes to leads
  • Access scanned data via personal web portal
  • Export data to CRM and campaign systems
  • Avoid manual data entry
  • Customizable solutions
Features
Read full description

Scan2Lead – The State-of-the-Art Lead Tracking Solution for the Exhibition Industry Using Scan2Lead exhibitors can: Capture sales leads as easy as taking a photo Add action items and notes to leads By pressing just one button you can easily scan a visitor badge and retrieve immediately all of the registered information. Within seconds you can additionally record their special interests in a lead form. All visitor information scanned by your personnel can also be accessed in your personal Scan2Lead Web Portal. All data can be exported into your CRM or campaign systems. With Scan2Lead you can avoid error-prone and time-consuming manual type-in of your visitor's business cards and handwritten lead forms. You can choose from various Scan2Lead products to combine your individual solution which will perfectly fit your needs. Scan2Lead can require a data service provided by the trade show organizer.

About

Kotao Workspaces

Features
Read full description

Your shop. Wherever you are. Kotao Workspaces is the mobile administration app for merchants with a Kotao workspace. Keep track of your business and handle everyday tasks on iPhone and iPad. OVERVIEW AND ORDERS Check sales and order totals, open orders, manage drafts and handle fulfilment, returns and refunds. With supported shipping services configured, you can create and share shipping labels. PRODUCTS AND INVENTORY Create products, edit variants, prices and images, organise collections and maintain inventory across your locations. CUSTOMERS AND FINANCE Manage customer details, addresses and notes. Create discounts and gift cards, check balances and payouts, and perform actions permitted by your role. AI ASSISTANT Ask questions about your workspace and get help with products, orders and business metrics. AI is optional. Where available, the app explains data sharing before first use and asks for your permission. AI Assistant is not available in mainland China. Suggested changes require separate confirmation. BUILT FOR YOUR TEAM Switch between workspaces, use English or German and work with an interface adapted to iPhone and iPad. Enable push notifications for new orders if you want them. An existing Kotao account and a configured workspace are required. Available features depend on your permissions, enabled modules, and configured payment and shipping providers. An internet connection is required to access workspace data. Learn more: https://kotao.com

Screenshots

Scan2Lead4 screens
Kotao Workspaces4 screens

Verdict

The call

Scan2Lead and Kotao Workspaces are too close to call on the numbers: across 6 compared parameters — price, update cadence, ads and in-app purchases among them — neither pulls far enough ahead to decide it. What separates them is feature set and interface, not measurable difference.

Scored on Price · Rating · Positive reviews · Number of ratings · Update frequency · Ads · In-app purchases · Monetization · Best chart rank · Devices · Requires iOS

CostPrice · In-app purchases · Ads · Monetization

Both are free to download. Neither carries in-app purchases, so what you see is what you pay.

UpkeepUpdate frequency

Scan2Lead ships an update monthly, Kotao Workspaces every 3 weeks. The most recent releases landed on October 10, 2026 and October 16, 2026 respectively.

ScorecardNo meaningful differences
Scan2Lead versus Kotao Workspaces: the parameters behind the verdict, then further details
ParameterScan2LeadKotao Workspaces
PriceFreeFree
Rating1.8 (5 ratings) — better—
Positive reviews42.9% of reviews—
Number of ratings5 — better—
Update frequencyMonthlyEvery 3 weeks — better
AdsNoNo
In-app purchasesNoNo
MonetizationFree—
DevicesiPhone, iPad, iPod — betteriPhone, iPad
Requires iOS15.4 — better16.4
Further details — not scored
Size281 MB55 MB
Age rating4+4+
Developeradventics GmbHKotao

In-app purchases

None

Scan2Lead

No in-app purchases

None

Kotao Workspaces

No in-app purchases

Questions

Is Scan2Lead free?
Scan2Lead is free to download, with no in-app purchases.
Is Kotao Workspaces free?
Kotao Workspaces is free to download, with no in-app purchases.
Do Scan2Lead or Kotao Workspaces have ads?
Neither Scan2Lead nor Kotao Workspaces shows ads.
Which is updated more often, Scan2Lead or Kotao Workspaces?
Scan2Lead ships an update monthly, and Kotao Workspaces every 3 weeks. Most recently, Scan2Lead was updated on October 10, 2026 and Kotao Workspaces on October 16, 2026.

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