Scan2Lead vs Kotao Workspaces
Price, ratings, monetisation and update history for both apps, side by side — with what reviewers say about each.
Scan2Lead
Capture sales leads efficiently by scanning visitor badges and adding notes. Access all scanned data in a web portal and export it to your CRM. Avoid manual data entry and streamline your exhibition follow-up process.
- Scan visitor badges to capture information
- Add action items and notes to leads
- Access scanned data via personal web portal
- Export data to CRM and campaign systems
- Avoid manual data entry
- Customizable solutions
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Scan2Lead – The State-of-the-Art Lead Tracking Solution for the Exhibition Industry Using Scan2Lead exhibitors can: Capture sales leads as easy as taking a photo Add action items and notes to leads By pressing just one button you can easily scan a visitor badge and retrieve immediately all of the registered information. Within seconds you can additionally record their special interests in a lead form. All visitor information scanned by your personnel can also be accessed in your personal Scan2Lead Web Portal. All data can be exported into your CRM or campaign systems. With Scan2Lead you can avoid error-prone and time-consuming manual type-in of your visitor's business cards and handwritten lead forms. You can choose from various Scan2Lead products to combine your individual solution which will perfectly fit your needs. Scan2Lead can require a data service provided by the trade show organizer.
Kotao Workspaces
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Your shop. Wherever you are. Kotao Workspaces is the mobile administration app for merchants with a Kotao workspace. Keep track of your business and handle everyday tasks on iPhone and iPad. OVERVIEW AND ORDERS Check sales and order totals, open orders, manage drafts and handle fulfilment, returns and refunds. With supported shipping services configured, you can create and share shipping labels. PRODUCTS AND INVENTORY Create products, edit variants, prices and images, organise collections and maintain inventory across your locations. CUSTOMERS AND FINANCE Manage customer details, addresses and notes. Create discounts and gift cards, check balances and payouts, and perform actions permitted by your role. AI ASSISTANT Ask questions about your workspace and get help with products, orders and business metrics. AI is optional. Where available, the app explains data sharing before first use and asks for your permission. AI Assistant is not available in mainland China. Suggested changes require separate confirmation. BUILT FOR YOUR TEAM Switch between workspaces, use English or German and work with an interface adapted to iPhone and iPad. Enable push notifications for new orders if you want them. An existing Kotao account and a configured workspace are required. Available features depend on your permissions, enabled modules, and configured payment and shipping providers. An internet connection is required to access workspace data. Learn more: https://kotao.com
Screenshots
Verdict
Scan2Lead and Kotao Workspaces are too close to call on the numbers: across 6 compared parameters — price, update cadence, ads and in-app purchases among them — neither pulls far enough ahead to decide it. What separates them is feature set and interface, not measurable difference.
Scored on Price · Rating · Positive reviews · Number of ratings · Update frequency · Ads · In-app purchases · Monetization · Best chart rank · Devices · Requires iOS
Both are free to download. Neither carries in-app purchases, so what you see is what you pay.
Scan2Lead ships an update monthly, Kotao Workspaces every 3 weeks. The most recent releases landed on October 10, 2026 and October 16, 2026 respectively.
| Parameter | Scan2Lead | Kotao Workspaces |
|---|---|---|
| Price | Free | Free |
| Rating | 1.8 (5 ratings) — better | — |
| Positive reviews | 42.9% of reviews | — |
| Number of ratings | 5 — better | — |
| Update frequency | Monthly | Every 3 weeks — better |
| Ads | No | No |
| In-app purchases | No | No |
| Monetization | Free | — |
| Devices | iPhone, iPad, iPod — better | iPhone, iPad |
| Requires iOS | 15.4 — better | 16.4 |
| Further details — not scored | ||
| Size | 281 MB | 55 MB |
| Age rating | 4+ | 4+ |
| Developer | adventics GmbH | Kotao |
In-app purchases
Scan2Lead
No in-app purchases
Kotao Workspaces
No in-app purchases
Questions
Is Scan2Lead free?
Is Kotao Workspaces free?
Do Scan2Lead or Kotao Workspaces have ads?
Which is updated more often, Scan2Lead or Kotao Workspaces?
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