Archivist vs Smart Archive by Software EZ

Archivist is a document archiving app available for iOS, iPadOS and MacOS. No account signup, no login required other than iCloud. And best of all: no subscription. Archivist stores your documents as PDF securely in iCloud Drive, following a simple folder path pattern: Archive Drawer - Topic(s) - correspondent - year - PDF file. Archivist lets you search through your documents using full text search and filter labels like topics, document type, correspondents and archive drawer. Get rid of your messy folder system and let Archivist manage your documents for you! Ready for more? Switch on automatic AI document properties detection for new documents for enhanced document labelling including topics, document type and the document title. You can also use AI to export the data of a name card as new contact! Data privacy information: other than document creation with AI support, your document data will never leave your device(s) and Apple's iCloud servers. Archivist will never: - send data to third parties other than Apple's iCloud service without your consent - use any of your data for advertising purposes - store any of your document or user data on other servers than Apple's iCloud servers. New: Apple Intelligence is now available on supported devices. Instead of sending your document data to a third party AI provider, you can use Apple Intelligence locally for document auto-tagging. Apple Intelligence may not be available in all regions.

Smart Archive takes care of tedious document filing – fully automatically, on iPhone, iPad and Mac. Scan or import a document once. Smart Archive then does the rest: it creates a meaningful name, detects the document type, finds the right folder and adds suitable tags. You save time and concentration instead of working through file names and folder structures. FROM PAPER TO ARCHIVE IN FOUR STEPS • Scan conveniently – choose "Automatic" and the camera captures each page as soon as it is positioned correctly. Multiple pages in one go, no internet required. • Review the pages – rotate, reorder or discard pages before the document is saved. • Let AI do the filing – name, document type, sender, date, amount, folder and tags are recognised automatically. • Find it in seconds – search every recognised word and combine folders, document types and tags. PRIVACY BUILT IN • Text recognition (OCR) runs locally on your device – scanning, filing and searching work without internet. • For the analysis, the AI included in Smart Archive receives only the recognised text – never page images or files. No setup, no API key of your own. • Without an internet connection the document is still saved and can be named and filed by hand. • Business: your own instructions for the AI. MORE HIGHLIGHTS • Searchable PDFs with an invisible text layer • Ready-made folder and tag templates for private and business archives – fully editable • Automatic duplicate detection • Import PDFs, images, Word and Excel files • Synchronised across iPhone, iPad and Mac via iCloud Drive • Available in 8 languages – English, German, Spanish, French, Italian, Portuguese, Russian and Ukrainian – automatically matched to your system language • No advertising, no analytics PLANS Try the Standard plan free for 7 days. After the trial, existing documents remain readable, searchable and exportable; an active plan is required to add new documents. • Standard – private archive, PDFs and images, scanning, full-text search, AI analysis, duplicate detection • Pro – adds a separate business archive, switching between archives and Word/Excel files • Business – adds Smart Archive on Mac and your own instructions for the AI Plans are available monthly or yearly as auto-renewable subscriptions. Payment is charged to your Apple Account at confirmation of purchase. Subscriptions renew automatically unless cancelled at least 24 hours before the end of the current period. You can manage and cancel subscriptions in your App Store account settings. Guide: https://software-ez.de/en/apps/smartarchive/guide Privacy Policy: https://software-ez.de/apps/smartarchive/privacy Terms of Use (EULA): https://www.apple.com/legal/internet-services/itunes/dev/stdeula/