OtisIO vs ImpulsCheck

OtisIO is the all-in-one platform for running a UK workforce. It brings scheduling, time and attendance, timesheets, payroll, HR, tasks and more into one app, so managers stop juggling spreadsheets, group chats and half a dozen separate tools. SCHEDULING - Build and publish rotas in minutes, with templates and repeating shifts - Fill open shifts, manage swaps and let staff set their availability - See who is working, and where, at a glance TIME AND ATTENDANCE - Staff clock in and out from their phone, with the location recorded on every punch - Or clock in on a shared tablet with face recognition, or by tapping an NFC point on site - Breaks, overtime and rounding are applied automatically to your rules TIMESHEETS AND PAYROLL - Approve hours in a couple of taps, with a full audit trail - Export straight to payroll and to Xero, with overtime priced correctly - No re-keying hours between systems TASKS AND OPERATIONS - Assign tasks and checklists with photo proof and due dates - Build forms, SOPs and documents, and collect sign-off - Job and ticket workflows for work that needs tracking PEOPLE AND HR - Onboarding that assigns people to sites and collects their details - Right-to-work and document checks, certifications and expiry reminders - Time off, holiday allowances and UK bank holidays AND MORE - Expenses with receipt capture and approvals - Equipment and asset sign-out, with digital hand-over agreements - Project time tracking and client billing - Reports on hours, attendance and cost Whether you run one site or many, OtisIO gives everyone, from the office to the front line, one app they actually open.

Team checklists, inspections and audits for every location – done together, live. Everyone on shift works on the same checklist, and every item shows who checked it and when. Your data is hosted on a server in Germany, with privacy under the GDPR and no tracking or analytics SDKs. Not OK? Take a photo and the issue is logged automatically. Managers get a push notification when a checklist isn’t done by its due time. Pricing depends on your number of locations, with the whole team included. Ready-made templates for gyms, retail stores, medical practices, restaurants and facilities get you started in minutes. LIVE TEAMWORK Several team members can work on the same checklist at once. Answers appear instantly on every device. Streaks, points and an optional team leaderboard keep routines going – the admin switches the leaderboard on, and every member can hide themselves. INSPECTIONS WITH PHOTO PROOF Every item is answered OK, Not OK or N/A. Photos are taken right in the app and can be mandatory for important items. Anything that is not OK automatically becomes an issue with a note and photo, and it stays on its location’s list until the resolution is documented. REPORTS AND RECORDS See what was done, what was missed and what is still open – by day, checklist and team member. Export any check as a PDF inspection report: result per item, notes, photos, issues, who checked and completed it and when, with a report ID. Admins can also create a monthly log per location as a PDF (completion rate, missed checks, open and resolved issues) and export checks, answers and issues for any period as CSV – a clear record for internal audits. SHIFT PLAN (OPTIONAL) If you like, plan your shifts in ImpulsCheck too – included in your subscription and switched on per team: shift types per location, recurring shifts (every week or every 2–4 weeks), single shifts, open shifts that members can pick up, absences and copying a week. Everyone sees who is on duty today and their own plan, and gets a notification when the plan changes. Checklists can be linked to shifts: whoever is on duty sees them first and gets the reminders. The shift plan does not replace working-time recording. READY-MADE TEMPLATES Choose your industry during setup – gym, store/retail, medical practice, food service, workplace/facility or general – and start with ready-made checklists for opening, closing, hygiene, safety and maintenance, including a HACCP hygiene checklist for kitchens. Every template can be adapted, and you can create your own checklists at any time. AT A GLANCE • Recurring checklists: daily, on set weekdays, every 2 weeks, monthly, quarterly, yearly or on a custom rhythm • Due at opening, during the day, at closing, on a set date or by the end of the month or quarter • Reminders for due checks; overdue checks can be caught up, with a push to admins and the people responsible • Assign checklists to the people responsible – admins can stand in • Several locations and teams in one account; members can be restricted to specific locations • Invite by code, QR code or a printable QR poster (PDF) – or create accounts directly, no confirmation e-mail • Sign in on a new device with a QR code • Works offline, syncs later • iPhone and iPad, 12 languages – everyone picks their own app language NO LICENSE PER TEAM MEMBER Your subscription depends on the number of your locations – every member of your team is included, and so is the shift plan. Try it free for 14 days. Photos are uploaded downscaled and kept for 90 days – save the PDF report if you need them for longer. Privacy policy: https://frigew.ski/impulscheck/datenschutz.html Terms of use (in German): https://frigew.ski/impulscheck/nutzungsbedingungen.html License agreement (Apple standard EULA): https://www.apple.com/legal/internet-services/itunes/dev/stdeula/