Seatly vs Headtable

Assign every guest to the right table in seconds — automatically. Seatly is the smart seating planner for weddings, parties, and events. Set your rules once and let the app build a complete seating chart that respects every guest's needs: dietary restrictions, accessibility, and who should sit together. No more spreadsheets, sticky notes, or last-minute reshuffling. WHY YOU'LL LOVE IT - Automatic seating in one tap — the engine seats all your guests while honoring every restriction you set. - Built for real guests — flag vegan, vegetarian, celiac, lactose-intolerant and reduced-mobility guests, plus child seats, so no need is ever missed. - Group with tags — keep family, friends, and coworkers together with simple guest tags. - Full table control — create round or rectangular tables, set capacity, and see who's seated at a glance. - Multiple events & venues — manage every celebration and reception venue from one place. - Track progress — always know how many guests are assigned vs. still pending. PERFECT FOR Weddings, receptions, rehearsal dinners, birthdays, anniversaries, corporate galas, banquets, baby showers — any event where seats matter. HOW IT WORKS 1. Create your event and choose your venue. 2. Add tables and set their capacity. 3. Add guests with tags, notes, and dietary or accessibility needs. 4. Tap once — every guest is seated automatically, restrictions respected. 5. Review, fine-tune, and share your final plan. Whether you're planning your own big day or you're a professional event planner managing hundreds of guests, Seatly turns hours of seating headaches into minutes. Download Seatly and get everyone in the right seat — effortlessly.

Design your floor plan to scale, collect RSVPs online and seat every guest — in one app, for one price. Headtable is the seating chart planner for weddings, receptions, banquets and parties, from a dinner party to 100 tables. Lay out the room, seat guests on the floor plan or from a list of tables, plan with your partner and print a chart worthy of the day — offline, with no account. THE FLOOR PLAN • Enter your room's size and plan to scale — Headtable flags tables that sit too close • Set up the whole room in one step from your guest count and table size, up to 100 tables, and save a room to reuse for your next event • Round, oval, square, head and sweetheart tables, banquets up to 60 chairs, one-sided or joined tables • Dance floor, DJ booth, bar, cake and gift tables, stage; trace your venue from a photo or floor plan (Pro) SEATING • Switch between the floor plan and a list of tables with every guest's name • Drag a guest onto any seat, or tap them to pick a table by how full it is and where their group sits • Go to any table by name, search any guest, and tap anyone at a table to edit their group, meal, dietary needs, VIP status or note • Seat the head table first; Auto-arrange fills the rest, keeps families together and follows your rules • Keep-together and keep-apart rules that nudge you, and never block you • Lock finished tables, mix up the seats at a dinner party, undo anything, and keep unseated guests in a tray • No list yet? Type the names you know and each guest takes a seat as you type GUEST LIST • Groups (the Smiths +2), RSVP status, meal choice, dietary needs, VIPs, kids' meals and a note on any guest • Paste a whole list, import from Contacts, or open a CSV or Excel file, including exports from Zola, The Knot and Joy • Export your guest list as a CSV at any time, free PLAN TOGETHER • Up to four people — your partner, a parent, your planner — edit the same plan from their own phones, even on another Apple Account, and changes appear in seconds. Inviting needs Pro; joining is free INVITATIONS & RSVP • Send each guest or household a private link; they reply without an app or account: coming or not, their meal, allergies, and a plus-one if you allow it • Replies land on your guest list and free the seats of anyone who can't come FOR THE CATERER AND THE DAY • Per-table view with meal counts, and a printed chart color-coded by meal • A web page for your venue and caterer with every table, meal and dietary need, updated as you change seats (Pro) • One tap turns the finished chart into a PDF for Messages, WhatsApp or Mail • Send each guest their seat in a personal text or email: "You're at Table 4" • Day-of check-in at the door, from one phone or several • Quiet reminders 8, 4 and 2 weeks out, so late replies and plus-ones still get a seat PRINT & SHARE • The full print pack (Pro): a clean seating chart, per-table lists, an alphabetical escort list and a caterer meal summary in eight designs, plus place cards and table-number cards • A find-my-seat QR code (Pro): guests scan it at the door, type their name and see their table • A free Story card: your names, date and design as a picture for Instagram or TikTok • Several events, and Duplicate to try a second seating plan (Pro) WORKS OFFLINE, PRIVATE BY DESIGN Your guest list and chart live on your iPhone or iPad, so Headtable works with no connection. Invitation links, the find-my-seat and venue pages and a shared plan upload only what they need — never phone numbers or emails — and are deleted 30 days after the event. No account, no ads, no tracking. HONEST PRICING Free: your whole guest list, unlimited tables and rules, up to 50 seated guests, invitations with your first 8 replies, your chart as a PDF, and joining a shared plan. Headtable Pro, one purchase with Family Sharing, seats everyone and adds every reply, the full print pack, the QR code, the venue page, a venue photo, planning together and extra events. No subscription, ever.