Headtable: Seating Chart Maker

Design your floor plan to scale, collect RSVPs online and seat every guest — in one app, for one price. Headtable is the seating chart planner for weddings, receptions, banquets and parties, from a dinner party to 100 tables. Lay out the room, seat guests on the floor plan or table by table, plan with your partner and print a chart worthy of the day — offline, with no account. THE FLOOR PLAN • Enter your room's size and plan to scale — Headtable flags tables that sit too close • Set up the whole room in one step, up to 100 tables, and save a room to reuse for your next event • Round, oval, square, head and sweetheart tables, banquets up to 60 chairs, one-sided or joined tables • Dance floor, DJ booth, bar, cake and gift tables, stage; trace your venue from a photo (Pro) SEATING • Switch between the floor plan and a grid of every table, each chair where it really is • Drag a guest onto any seat, or tap them to pick a table • Color-code guests by group, with a ring for whose side they're on, in colors you choose • Search any guest or table, and tap anyone to edit their group, meal, dietary needs or note • Seat the head table first; Auto-arrange fills the rest, keeps families together and follows your rules • Keep-together and keep-apart rules that nudge you, and never block you • Lock finished tables, shuffle a dinner party, undo anything, and keep unseated guests in a tray • No list yet? Type the names you know and each takes a seat GUEST LIST • Groups you can fold away (the Smiths +2), sides, RSVP status, meal choice, dietary needs, VIPs, kids' meals and a note on any guest • Paste a whole list, import from Contacts, or open a CSV or Excel file, including exports from Zola, The Knot and Joy • Export your guest list as a CSV at any time, free PLAN TOGETHER • Up to four people — your partner, a parent, your planner — edit the same plan from their own phones, and changes appear in seconds. Inviting needs Pro; joining is free INVITATIONS & RSVP • Send each guest or household a private link; they reply without an app or account: coming or not, meal, allergies and a plus-one • Several venues, each with a time and a map, in your chosen design, with Add to Calendar • Replies land on your guest list and free the seats of anyone who can't come FOR THE CATERER AND THE DAY • Per-table view with meal counts, and a printed chart color-coded by meal • A web page for your venue and caterer with every table, meal and dietary need, updated as you change seats (Pro) • One tap turns the finished chart into a PDF for Messages, WhatsApp or Mail • Send each guest their seat in a personal text or email: "You're at Table 4" • Day-of check-in at the door • Quiet reminders 8, 4 and 2 weeks out PRINT & SHARE • The full print pack (Pro): a clean seating chart, per-table lists, an alphabetical escort list and a caterer meal summary in eight designs, plus place cards and table-number cards • A find-my-seat QR code (Pro): guests scan it at the door, type their name and see their table • Your own look (Pro): paper, accent color, font and art on every chart, card and invitation • A free Story card: your names, date and design as a picture for Instagram or TikTok • Several events, and Duplicate to try a second seating plan (Pro) WORKS OFFLINE, PRIVATE BY DESIGN Your guest list and chart live on your iPhone or iPad, so Headtable works with no connection. Invitation links, the find-my-seat and venue pages and a shared plan upload only what they need — never phone numbers or emails — and are deleted 30 days after the event. No account, no ads, no tracking. HONEST PRICING Free: your whole guest list, unlimited tables and rules, up to 50 seated guests, invitations with your first 8 replies, your chart as a PDF, and joining a shared plan. Headtable Pro, one purchase with Family Sharing, seats everyone and adds every reply, the full print pack, the QR code, the venue page, a venue photo, planning together and extra events. No subscription, ever.