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## Internal Incoming and Outgoing Document Management Service The Internal Document Management System helps organizations manage the receiving, sending, storing, tracking, and searching of documents more efficiently, conveniently, and systematically. The system supports **incoming documents, outgoing documents, and internal documents circulated within the organization**. It allows users to assign responsible persons, departments, document statuses, and track each step of the document workflow clearly. ### Key Features * **Incoming Document Management** Record documents received from external parties, including document number, date, sender, and responsible receiving department. * **Outgoing Document Management** Manage letters and documents sent by the organization to individuals, companies, government agencies, or other external organizations. * **Internal Document Management** Support the circulation and transfer of documents between departments, teams, and employees within the organization. * **Document Approval Workflow** Define document review and approval processes, including approval, digital signing, and official stamping. * **Document Status Tracking** Track the current status of each document, identify which department is handling it, and see who is responsible for the next action. * **Document File Storage** Support attachments such as PDF, Word, Excel, images, and other document file formats. * **Easy Document Search** Search documents by document number, subject, date, department, sender, recipient, or other relevant information. * **User Roles and Permissions** Define access permissions for viewing, creating, editing, approving, and downloading documents based on user roles, positions, or departments. ### Benefits to the Organization The system helps reduce paper usage, minimize the risk of lost documents, improve document search speed, maintain a complete history of document activities, and make the organization's document management processes more transparent, organized, and efficient.