FleetSync AI

Fleet Invoice AI is a complete expense and paperwork system for trucking companies, purpose-built for drivers on the road and the office staff who manage the fleet. FOR DRIVERS • Photograph any receipt — fuel, tolls, weigh stations, lumper fees, repairs — and AI instantly reads the vendor, amount, date, and category. • One-tap quick add for weigh station stops, with no typing required. • Capture Bills of Lading and Proof of Delivery as multi-page scans, automatically combined into a single PDF and tagged to a trip or load number. • Automatic document edge detection crops every scan to just the paper, whether captured live or selected from your photo library. • Submission status (Pending, Approved, Missing Info) updates in real time, and a mistaken submission can be cancelled by the driver who made it. • Face ID / Touch ID keeps the app locked to your device. FOR FLEET MANAGERS • A live dashboard reports total fleet spend, spend by category, and spend by truck, filterable by date range. • A complete, filterable ledger of every submission and a full audit trail of every action taken on it. • Fleet and driver management, including reversible driver deactivation. • A searchable archive of every Bill of Lading and Proof of Delivery, organized by truck and date. • Every new submission triggers an instant, independent alert to both a WhatsApp group and an email inbox — one channel never depends on the other. BUILT FOR YOUR COMPANY Fleet Invoice AI is multi-tenant by design: every company using the app gets a fully isolated, secure workspace. Your drivers, trucks, invoices, and documents are never visible to any other company on the platform. Replace the shoebox of paper receipts with a system your whole team can trust.