Membership Management

Membership Management keeps track of members and courses for clubs, sports teams, dance, music and language schools and anyone who runs classes – now also on iPhone and iPad. Members, fees, courses, room plan, invoices and SEPA direct debits in one app, without an account and without the cloud: all data stays on your device. MEMBERS AND PARTICIPANTS • Members and course participants in one list with filters and search; the status active, upcoming or former follows from the data • Personal details, several addresses and contact details, bank details with SEPA mandate, custom fields and characteristics • Consents (privacy, photos, newsletter) with date • Photos and documents for each record, also scanned with the camera • Membership card as PDF with QR code – scan it with the camera to find the member instantly, e.g. at the entrance • Member list and address labels as PDF, e-mail to selected members • Birthdays and anniversaries at a glance • Import existing members from a CSV file MEMBERSHIP FEES • Fee plans monthly, quarterly, half-yearly or yearly – billed in advance or in arrears • The next billing date is calculated for each member COURSES AND ROOM PLAN • Courses with category, room, instructor, places and price – as a total price or per attended session • Single sessions or a weekly series with its own time for each weekday; holidays and closing days are skipped • Enrol several participants at once, notice when a course is full • Tick off attendance per session, attendance list as PDF • Room plan for one or several days, move sessions, warning when a room is double-booked • Duplicate a course for the next term, message all participants by e-mail BILLING • Billing run: all fees and course charges due by a cutoff date, with a preview – single items can be excluded • One combined invoice per member with consecutive invoice numbers • Invoices as PDF with your logo – print, send by e-mail or share; payment reminder and cancellation • Record payments, see open and overdue invoices at a glance SEPA DIRECT DEBIT • Prepare and check direct debits from open invoices (IBAN, mandate, due date) • Create the direct debit file in pain.008 format and pass it to your online banking via “Share” or “Save to Files” • Book collected debits as paid, record returned debits • The app itself does not connect to any bank and does not process payments REPORTS • Members by characteristics such as status, fee plan, age group or category • Invoices, open items, payments and monthly trends • Print, share as PDF or CSV SAFE AND PRIVATE • No sign-up, no ads, no tracking • Backup to a file, app lock with Face ID • English, German, French, Italian, Spanish and Russian Membership Management is part of the Temia software family and is also available for Mac – one purchase covers iPhone, iPad and Mac.