Procapy: AI-powered Payables and Expense Management, in your pocket
Procapy brings your company's accounts payable and expense workflows to your phone. Snap a receipt, approve an invoice or check a cost center budget in seconds, wherever work takes you.
1. CAPTURE IN SECONDS
Take a photo of a receipt, invoice or contract. Procapy's AI turns it into structured data straight away: vendor, date, amount, tax, line items and anything that you wishes you want to capture. You don't type anything or set up templates. It keeps learning from your team's corrections, so it gets more accurate over time.
2. TAG AND ORGANIZE
Tag each expense or invoice with a project, cost center, department, client or custom category. Procapy suggests the right tags from your past entries, so everything is coded correctly from the start. Filter and search by tag to find any transaction in seconds.
3. APPROVE ON THE GO
Get notified the moment something needs your sign-off. You can review the documents, see the full context and approve or reject with one tap. Approvals follow your finance team's own routing rules, and every action is recorded in a complete audit trail.
4. STAY WITHIN POLICY
See your budgets and spending limits in real time before you commit to a purchase. Procapy flags policy issues early, before they turn into exceptions at month-end.
5. TRACK EVERY EXPENSE
Submit expense reimbursements, see where each one is in the approval process and know when you'll be reimbursed. No more chasing finance for updates.
6. INSIGHTS AT A GLANCE
Check cycle times, compliance and spending trends to keep your team and projects on track.
7. WORKS WITH YOUR FINANCIAL SYSTEM
Procapy connects to other softwares, so data captured on your phone goes straight into your finance workflow.
8. ENTERPRISE-GRADE SECURITY
Your data is protected with AES-256 encryption and role-based access controls, so each person sees only what they're meant to see.
BUILT FOR:
- Directors: keep every team inside policy without micromanaging, and approve high-value commitments from anywhere so operations never stall.
- Finance teams: Spend less time on data entry, chasing approvals and reconciling documents, and more on analysis that improves how the business runs.
- Project Owners: Get visibility over your project spending in less than a minute
- Managers: Clear approvals in seconds between meetings, so your team's work, purchases and reimbursements keep moving.
- Employees: Submit an expense in the moment and get back to work. No paperwork piling up at month-end.
A Procapy company account is required. Ask your finance administrator for access, or visit procapy.com to get started. We are open to talk about referral and partnerships.
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