Project Manager - WorkFlow is the privacy-first project manager built natively for iOS. One purchase, no subscriptions, no trackers — just powerful tools to help you get things done.
PLAN YOUR WAY
Five view modes let you work the way you think. Drag tasks across a Kanban board, plan your week in the calendar, track deadlines in Reminders, measure progress on the Dashboard, or organise everything by Project. Switch between them in a tap.
STAY FOCUSED
The built-in Pomodoro focus timer keeps you in the zone with 15, 25, 45, and 50-minute presets, auto-cycling breaks, and session tracking. Every minute is logged against the task you're working on.
SMART LISTS & FILTERS
Save any combination of filters as a named Smart List. "My Overdue", "Design Team This Week", "High Priority" — one tap to see exactly what matters right now.
COLLABORATE IN REAL TIME
Share projects with your team via iCloud. Invite members through iMessage, email, or a link. Everyone sees changes as they happen — no third-party server required.
CALENDAR SYNC
Two-way sync with Apple Calendar, Google Calendar, and Outlook. Edit in either app — changes flow both ways automatically.
SIRI SHORTCUTS
"Hey Siri, add a task in WorkFlow." Five built-in voice commands for hands-free task management and daily summaries.
REMINDERS THAT WORK
Actionable notifications let you mark a task complete, snooze for an hour, or snooze until tomorrow — without opening the app.
PRIVACY BY DESIGN
Zero analytics. Zero trackers. Your data lives in your iCloud account and never touches our servers. We can't see your tasks — and we don't want to.
ONE-TIME PURCHASE
No subscriptions. No in-app purchases. No ads. Pay once and get every feature, every update.
EVERYTHING YOU NEED
- Kanban board with drag-and-drop
- Calendar with year, month, week, and day views
- Built-in Pomodoro focus timer with session tracking
- Dashboard with completion ring, weekly charts, and analytics
- Smart Lists with saved filters
- Subtasks with progress tracking
- Tags, priorities, and custom projects
- Time tracking with per-task logging
- File and photo attachments
- Recurring tasks (daily, weekly, monthly, yearly)
- CSV and JSON import/export
- Real-time team sharing via CloudKit
- Two-way calendar sync
- Siri Shortcuts
- Actionable notifications
- Full offline support with iCloud sync
- Dark mode and Reduce Motion support
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