Tray Pilot

TrayPilot is the modern solution for hospital Sterile Processing Departments (SPD) to track surgical instrument trays from vendor drop-off through sterilization and into the operating room. Designed for SPD technicians, OR nurses, surgical vendors, and supervisors, TrayPilot replaces paper logs and spreadsheets with a streamlined digital workflow that keeps everyone on the same page. KEY FEATURES: Dashboard — See today's cases, pending approvals, and vendor drop-offs at a glance. Quick-action buttons get you where you need to go instantly. Case Management — Create and manage surgical cases with full tray lists, surgeon preference cards, and real-time status tracking. Edit case dates, flag issues, request approvals, and mark trays as ready. Tray Tracking Pipeline — Follow every tray through the complete sterilization workflow: Vendor Drop Off, Decontamination, Wrapped, and Sterilized. Color-coded status badges make it easy to see where everything stands. QR Code Scanning — Generate and print QR tags for every tray showing case details, doctor, date, company, and tray name. Scan trays at each processing step for instant check-in. Surgeon Preference Cards — Store and auto-populate instrument preferences by doctor and procedure, ensuring the right trays are pulled every time. SPD Overview — A dedicated backend hub for supervisors with employee tracking per sterilization step and QR check-in scanning. Approvals Workflow — Review, approve, or reject case setups and tray requests with a complete audit trail. Shelf Stock Management — Track backup inventory and ensure critical instruments are always available. Push Notifications — Stay informed with real-time alerts for case updates, approval requests, and status changes. Vendor-Specific Access — Vendor representatives see only their own company's trays and cases, maintaining data separation and security. Built for HIPAA-aware environments with secure data handling, encryption, and role-based access control. TrayPilot is the surgical tray management platform hospitals have been waiting for.