SubTotal vs Portal Solution GmbH
Price, ratings, monetisation and update history for both apps, side by side — with what reviewers say about each.
SubTotal
Create professional PDF invoices, quotes, and estimates quickly for your small business. Personalize templates with your logo and branding. Supports e-invoicing standards and offers cloud sync for easy access across devices.
- Create PDF invoices, quotes, and estimates
- Cloud sync across platforms
- E-invoicing support (Factur-X & ZUGFeRD)
- Personalize with logo, color, and font
- Track invoices and mark as paid
- Beautiful PDF templates
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Create professional PDF invoices, quotes, and estimates in minutes. SubTotal gives freelancers, contractors, consultants, and small business owners a simple way to handle client billing without a complicated accounting system. Create documents your way • Make and send PDF invoices, quotes, and estimates • Choose from professional templates and layouts • Personalize documents with your company logo, colors, and fonts • Manage invoices and mark them as paid when payment arrives • Turn WorkingHours time-tracking data into an invoice with one click PDF and electronic invoicing Save, share, view, or email polished PDF documents and e-invoice XML files. Create electronic invoices in supported formats, including Factur-X, ZUGFeRD, and XRechnung for EN 16931 workflows. Continue across your devices Start an invoice on your phone or tablet, then continue on supported laptop and desktop versions. Optional cloud sync keeps your invoice data available across devices using iCloud, OneDrive, Google Drive, Dropbox, or WebDAV. Cloud sync requires SubTotal Pro. Simple, flexible pricing SubTotal is free to use, with no ads or subscription. A free 7-day trial lets you test Pro features, including cloud sync, e-invoicing, all PDF fonts and layouts, custom PDF fonts, embedded QR codes, and removal of the hyperlink from the PDF footer. SubTotal Pro is a one-time purchase linked to your Apple ID and unlocks Pro access for iOS/iPadOS. A separate Pro purchase may be required on other platforms. SubTotal does not guarantee conformity with legal, tax, invoice creation, issuance, storage, or e-invoicing requirements in your country.
Portal Solution GmbH
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PORTAL ist eine effiziente Digitallösung zur Auftragsabwicklung für Handwerksbetriebe. Entwickelt von Praktikern für die Praxis, ermöglicht PORTAL die zentrale Speicherung aller Auftragsinformationen und eliminiert die Zettelwirtschaft. Die Anwendung wurde über 2.192 Tage in 11.300 Aufträgen getestet und eignet sich für Unternehmen jeder Größe – vom Einzelunternehmer bis hin zu Betrieben mit über 1.000 Mitarbeitern. Mit Offline-Modus können Sie auch ohne Internetverbindung arbeiten – alle Änderungen werden automatisch synchronisiert, sobald Sie wieder online sind. Greifen Sie jederzeit und überall von jedem Gerät auf Ihre Auftragsdaten zu.
Screenshots
Verdict
The clearest difference is in-app purchases: Portal Solution GmbH at none against SubTotal's 2. Portal Solution GmbH also leads on iOS requirement (15.0 vs 17.4). On price, update cadence, ads and device support there is nothing between them.
Scored on Price · Rating · Positive reviews · Number of ratings · Update frequency · Ads · In-app purchases · Monetization · Best chart rank · Devices · Requires iOS
Both are free to download. SubTotal sells 2 one-off in-app purchases. Portal Solution GmbH asks for nothing beyond the download.
SubTotal ships an update every 6 days, Portal Solution GmbH every 11 days. The most recent releases landed on October 25, 2026 and October 28, 2026 respectively.
| Parameter | SubTotal | Portal Solution GmbH |
|---|---|---|
| Price | Free | Free |
| Rating | 4.8 (24 ratings) — better | — |
| Positive reviews | 94.0% of reviews | — |
| Number of ratings | 24 — better | — |
| Update frequency | Every 6 days — better | Every 11 days |
| Ads | No | No |
| In-app purchases | Yes | No — better |
| Monetization | Free with in-app purchases | — |
| Devices | iPhone, iPad, Mac | iPhone, iPad, iPod |
| Requires iOS | 17.4 | 15.0 — better |
| Further details — not scored | ||
| Size | 21 MB | 37 MB |
| Age rating | 4+ | 4+ |
| Developer | Timo Partl | Patrick Fuchshofer |
Bugs and requests
SubTotal
Reported bugs
7 issues- Description text gets deleted when adding concepts
- Text on positions not saved and positions not editable after update
- App crashes when opening or editing invoices/estimates after update
- UST-Satz (VAT rate) stuck at 0% and not adjustable on Mac
- Umlauts not displayed correctly in PDF (bank details, item descriptions)
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- Rounding differences in calculations
- Invoices can still be modified after being marked as sent
Requested features
38 requests- Auto populate/save item descriptions
- Column for date of service or purchase
- Option for separate categories for items
- Function to show payments applied
- Customizable PDF templates
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- Yearly reports
- Dark mode
- Advanced analytics dashboard
- More invoice template designs
- Date format option (MM/DD/YYYY)
- Option to change date format to US
- Field for tax number
- Field for service period (from-to date)
- Save button and undo function when creating invoices
- Keyboard-driven navigation and shortcuts
- Ability to input PO numbers
- Ability to attach files
- Dashboard for monthly/quarterly comparisons
- Option to mark invoices as locked after PDF creation
- Option to add discount on the entire invoice in percent
- Product catalog for quick item insertion
- Ability to change tax to 'total hours worked'
- Option to include total hours worked at the bottom of the invoice
- Translate phrases like 'Add tax', 'Discount', 'Line item sum' to Russian
- Marking invoices in the list for easier selection
- Support for recurring invoices
- Ability to convert quotes to invoices without overwriting
- More flexibility in invoice layouts and placeholders
- Option to drag and drop order of items
- Global BCC for email sending
- Recipient email not automatically copied from contacts
- Small free text field for email body
- Ability to add a header or text area and make it bold
- Option to add down payments
- Option to add explanations per item (material, labor, etc.)
- Possibility of generating EÜR (Einnahmenüberschussrechnung)
- More options for customizing invoice appearance
- Client database with saved information
Portal Solution GmbH
Not enough reviews yet to summarise bugs or requests.
In-app purchases
SubTotal
- Pro version iOS$8.99
- Pro version macOS$17.99
Portal Solution GmbH
No in-app purchases
