SubTotal vs Invoice Made Easy
Price, ratings, monetisation and update history for both apps, side by side — with what reviewers say about each.
SubTotal
Create professional PDF invoices, quotes, and estimates quickly for your small business. Personalize templates with your logo and branding. Supports e-invoicing standards and offers cloud sync for easy access across devices.
- Create PDF invoices, quotes, and estimates
- Cloud sync across platforms
- E-invoicing support (Factur-X & ZUGFeRD)
- Personalize with logo, color, and font
- Track invoices and mark as paid
- Beautiful PDF templates
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Create professional PDF invoices, quotes, and estimates in minutes. SubTotal gives freelancers, contractors, consultants, and small business owners a simple way to handle client billing without a complicated accounting system. Create documents your way • Make and send PDF invoices, quotes, and estimates • Choose from professional templates and layouts • Personalize documents with your company logo, colors, and fonts • Manage invoices and mark them as paid when payment arrives • Turn WorkingHours time-tracking data into an invoice with one click PDF and electronic invoicing Save, share, view, or email polished PDF documents and e-invoice XML files. Create electronic invoices in supported formats, including Factur-X, ZUGFeRD, and XRechnung for EN 16931 workflows. Continue across your devices Start an invoice on your phone or tablet, then continue on supported laptop and desktop versions. Optional cloud sync keeps your invoice data available across devices using iCloud, OneDrive, Google Drive, Dropbox, or WebDAV. Cloud sync requires SubTotal Pro. Simple, flexible pricing SubTotal is free to use, with no ads or subscription. A free 7-day trial lets you test Pro features, including cloud sync, e-invoicing, all PDF fonts and layouts, custom PDF fonts, embedded QR codes, and removal of the hyperlink from the PDF footer. SubTotal Pro is a one-time purchase linked to your Apple ID and unlocks Pro access for iOS/iPadOS. A separate Pro purchase may be required on other platforms. SubTotal does not guarantee conformity with legal, tax, invoice creation, issuance, storage, or e-invoicing requirements in your country.
Invoice Made Easy
This app helps small businesses manage finances by tracking work costs, customer information, and supplies. It allows users to create invoices and estimates with customizable details and due dates for organized record-keeping.
- Track work costs (supplies and labor)
- Manage customer information
- Create invoices and estimates
- Set completion and payment due dates
- Customizable invoice/estimate numbers
- Suitable for any business type
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Manage your small business finances with Invoice Made Easy! Whether you’ve been in business for a few years or just starting out, this app allows you to keep track of the costs for your work. Invoice Made Easy is easy to use and quick to learn for any type of business model. -Used for any type of business —-Storefront, online, or on the go. Invoice Made Easy can be used for any type of small business. -Keep track of multiple customers —-Invoice Made Easy allows the user to enter and save customer information allowing for regular repeating work -Organize cost supplies and labor —-Keep track of the supplies and labor costs for each job. Enter estimated cost or actual cost for the job being done -Prepare invoices and estimates for multiple jobs —-Prepare estimates for potential jobs or invoices after the work has been completed. Set work completion and payment due dates for the job being done. Use the custom invoice/estimate number to organize the paperwork.
Screenshots
Verdict
The clearest difference is in-app purchases: Invoice Made Easy at none against SubTotal's 2. Invoice Made Easy also leads on rating (5.0 vs 4.8). SubTotal's advantage is update cadence (every 6 days vs monthly) and ratings volume (24 vs 1). On price, ads, device support and iOS requirement there is nothing between them.
Scored on Price · Rating · Positive reviews · Number of ratings · Update frequency · Ads · In-app purchases · Monetization · Best chart rank · Devices · Requires iOS
Both are free to download. SubTotal sells 2 one-off in-app purchases. Invoice Made Easy asks for nothing beyond the download.
Invoice Made Easy holds the better App Store score, 5.0 against 4.8. That said, the two scores are not equally well evidenced: SubTotal has 24 ratings behind it against 1, so its average is the more settled of the two.
SubTotal ships an update every 6 days, Invoice Made Easy monthly. The most recent releases landed on October 30, 2026 and October 11, 2026 respectively.
| Parameter | SubTotal | Invoice Made Easy |
|---|---|---|
| Price | Free | Free |
| Rating | 4.8 (24 ratings) | 5.0 (1 ratings) — better |
| Positive reviews | 94.0% of reviews | — |
| Number of ratings | 24 — better | 1 |
| Update frequency | Every 6 days — better | Monthly |
| Ads | No | No |
| In-app purchases | Yes | No — better |
| Monetization | Free with in-app purchases | Free — better |
| Devices | iPhone, iPad, Mac — better | iPhone, iPad |
| Requires iOS | 17.4 | 17.2 — better |
| Further details — not scored | ||
| Size | 21 MB | 4 MB |
| Age rating | 4+ | 4+ |
| Developer | Timo Partl | Joseph Morris |
Customer experience
SubTotal
Invoice Made Easy
Bugs and requests
SubTotal
Reported bugs
7 issues- Description text gets deleted when adding concepts
- Text on positions not saved and positions not editable after update
- App crashes when opening or editing invoices/estimates after update
- UST-Satz (VAT rate) stuck at 0% and not adjustable on Mac
- Umlauts not displayed correctly in PDF (bank details, item descriptions)
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- Rounding differences in calculations
- Invoices can still be modified after being marked as sent
Requested features
38 requests- Auto populate/save item descriptions
- Column for date of service or purchase
- Option for separate categories for items
- Function to show payments applied
- Customizable PDF templates
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- Yearly reports
- Dark mode
- Advanced analytics dashboard
- More invoice template designs
- Date format option (MM/DD/YYYY)
- Option to change date format to US
- Field for tax number
- Field for service period (from-to date)
- Save button and undo function when creating invoices
- Keyboard-driven navigation and shortcuts
- Ability to input PO numbers
- Ability to attach files
- Dashboard for monthly/quarterly comparisons
- Option to mark invoices as locked after PDF creation
- Option to add discount on the entire invoice in percent
- Product catalog for quick item insertion
- Ability to change tax to 'total hours worked'
- Option to include total hours worked at the bottom of the invoice
- Translate phrases like 'Add tax', 'Discount', 'Line item sum' to Russian
- Marking invoices in the list for easier selection
- Support for recurring invoices
- Ability to convert quotes to invoices without overwriting
- More flexibility in invoice layouts and placeholders
- Option to drag and drop order of items
- Global BCC for email sending
- Recipient email not automatically copied from contacts
- Small free text field for email body
- Ability to add a header or text area and make it bold
- Option to add down payments
- Option to add explanations per item (material, labor, etc.)
- Possibility of generating EÜR (Einnahmenüberschussrechnung)
- More options for customizing invoice appearance
- Client database with saved information
Invoice Made Easy
Not enough reviews yet to summarise bugs or requests.
In-app purchases
SubTotal
- Pro version iOS$8.99
- Pro version macOS$17.99
Invoice Made Easy
No in-app purchases
Questions
Is SubTotal free?
Is Invoice Made Easy free?
Which has better reviews, SubTotal or Invoice Made Easy?
Do SubTotal or Invoice Made Easy have ads?
Which is updated more often, SubTotal or Invoice Made Easy?
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