Comparison

Post Notes vs When

Price, ratings, monetisation and update history for both apps, side by side — with what reviewers say about each.

Head to head
About

Post Notes

This app automatically prompts you to take notes after meetings, helping you capture important details and action items while they're fresh. Organize, search, and share your meeting notes effortlessly. Your data is stored locally and synced via iCloud across your Apple devices.

Highlights
  • Automatic post-meeting reminders
  • Note-taking and to-do list creation
  • File and image attachments
  • Search and filter notes
  • Export and share notes
  • Local data storage
  • iCloud sync across Apple devices
Read full description

How much do you remember from yesterday's meeting? What about last Tuesday's? If you're like most people, the details start fading within minutes. Post Notes fixes this by integrating with your calendar and automatically sending a reminder after every meeting, prompting you to take notes, add to-dos, and attach relevant files while the conversation is still fresh in your mind. No more scrambling to recall what was discussed. No more forgotten action items. Just a simple, timely nudge that helps you to turn every meeting into something useful. HOW IT WORKS Post Notes syncs with your device's calendar and detects when meetings end. You'll receive a notification reminding you to capture what matters: a quick note, a follow-up task, or a file you referenced during the call. It takes seconds, and it makes all the difference. CAPTURE WHAT MATTERS Write brief meeting notes in your own words. Add to-do items so action items never slip through the cracks. Attach images directly to any meeting entry. Everything stays organized and tied to the meeting it came from. FIND ANYTHING, FAST Search and filter your past meeting notes by date, keyword, or meeting title. Whether you need to recall a decision from last month or find that file from a client call, Post Notes makes it effortless. SHARE AND EXPORT Need to send meeting notes to your team? Export or share your notes directly from the app. Keep everyone on the same page without retyping a thing. YOUR DATA STAYS YOURS Post Notes stores everything locally on your device. If you want to sync across your iPhone, iPad, and Mac, you can enable iCloud. Your data never touches our servers. No accounts, no third-party tracking, no analytics. Your notes are yours alone. WORKS ACROSS ALL YOUR DEVICES Post Notes is designed for iPhone, iPad, and Mac. Start a note on your phone immediately after a meeting, then review it later on your Mac. With iCloud sync, everything stays up to date across all your Apple devices. TRY IT FREE Get full access to Post Notes free for 7 days. After your trial, continue with a subscription to keep capturing every meeting. Download Post Notes today and never lose track of a meeting again. Terms of Use (EULA): https://www.apple.com/legal/internet-services/itunes/dev/stdeula/ Privacy Policy: https://multifidus.github.io/postnotes-privacy/

About

When

This app helps you remember important dates and track recurring tasks. It offers timeline views for upcoming events and 'last time' tracking for past activities. Organize items with categories, add notes, and use widgets for quick access.

Highlights
  • Timeline view for upcoming events
  • Track recurring tasks
  • Expiry and renewal date tracking
  • Birthday and anniversary reminders
  • Home and Lock Screen widgets
  • Organize with categories and icons
  • Add notes and attachments
Features
Read full description

When did you last do it? When: Then & Next helps you remember the dates that are easy to forget — when you last changed the water filter, when your passport expires, when your next dentist visit is due, or when an important birthday is coming up. Everything is organized around two simple views: TIMELINE See what's coming next. Upcoming tasks, expirations and important occasions appear together in one clear timeline. LAST TIME See how long it's been since you last did something — whether that's getting a haircut, servicing the air conditioner, cleaning your camera sensor or changing a password. TRACK IT YOUR WAY Repeat Track things you do more than once. Simply remember when you last did something, or add a schedule if you want to know when it's due again. Expiry Keep track of passports, visas, insurance, warranties, deadlines and anything else with an expiration or renewal date. Occasion Remember birthdays, anniversaries and other important yearly dates, with age and anniversary tracking where applicable. WIDGETS Keep important dates and tasks visible without opening the app. - Home Screen widgets for upcoming events and things you've done before - Lock Screen widgets for the things you want to keep an eye on throughout the day FEATURES - See exactly how long ago something happened - See what's coming up in one timeline - Track recurring tasks with or without a schedule - Track expirations and renewal dates - Remember birthdays and anniversaries - Set reminders before important dates - Keep a history of recurring activities - Home Screen and Lock Screen widgets - Organize items with categories and icons - Add notes and attachments - Multiple accent themes - Light and dark mode No complicated calendars. No streaks. No gamification. Just the answer to a simple question: When? FREE OR PRO When Free - Track up to 5 items - Repeat, Expiry and Occasion items - Basic reminders - Timeline and Last Time views - Default When theme When Pro - Unlimited items - Full history - Multiple and custom reminders - Home Screen widgets - Lock Screen widgets - Notes and attachments - Custom categories - All color themes - Access to future Pro features Upgrade with a monthly or yearly subscription, or unlock When Pro with a one-time Lifetime purchase. Terms: https://when-mauve.vercel.app/terms

Screenshots

When4 screens

Verdict

The call

The clearest difference is monetization model: When at freemium against Post Notes's subscription. When also leads on device support. On price, in-app purchases and iOS requirement there is nothing between them.

Scored on Price · Rating · Positive reviews · Number of ratings · Update frequency · Ads · In-app purchases · Monetization · Best chart rank · Devices · Requires iOS

CostPrice · In-app purchases · Ads · Monetization

Both are free to download. Post Notes sells 4 in-app purchases, starting at $2.99 per month and When sells 3 in-app purchases, starting at $0.99 per month. Whichever you choose, the download price is not the number that matters.

Scorecard2 real differences · 8 level
Post Notes versus When: the parameters behind the verdict, then further details
ParameterPost NotesWhen
PriceFreeFree
Rating5.0 (1 ratings) — better—
Positive reviews—100.0% of reviews
Number of ratings1 — better—
Update frequency—Every 4 days
Ads—No
In-app purchasesYesYes
MonetizationSubscriptionFreemium — better
Devices—iPhone, iPad — better
Requires iOS18.018.0
Further details — not scored
Size16 MB6 MB
Age rating4+4+
DeveloperAnatomical Consulting LLCAndras Varga

In-app purchases

4 purchases

Post Notes

Subscriptions3
  • Monthly7 Days trial$2.991 Month
  • Six Months7 Days trial$14.996 Months
  • Yearly7 Days trial$24.991 Year
One-time1
  • Lifetime$49.99
3 purchases

When

Subscriptions2
  • Pro Monthly$0.991 Month
  • Pro Yearly$7.991 Year
One-time1
  • When Pro Lifetime$19.99

Questions

Is Post Notes free?
Post Notes is free to download, with in-app purchases available.
Is When free?
When is free to download, with in-app purchases available.

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