FleetCache vs DOT Compliance

FleetCache is a compliance and credential management app built for trucking. If you're tired of expiring licenses, missed medical cards, and document chaos — this app keeps your fleet road-ready. WHAT YOU CAN DO • Track every credential — CDL, medical card, DOT inspection, IFTA, registration, insurance, and any custom doc you add yourself • See every expiration at a glance — color-coded status (valid, expiring, expired) across drivers, trucks, trailers, and equipment • Get push alerts before docs expire — pick exactly which alerts you want with per-category controls • Snap a photo or upload a PDF — credentials live with your asset, not in a glove-box folder • Manage your team — invite drivers and managers, set roles, assign equipment • Driver self-service — drivers see their own expiring docs and can upload renewals from their phone • Plan-friendly pricing — start free with up to 5 assets; upgrade only when you grow DESIGNED FOR HOW YOU ACTUALLY WORK FleetCache groups your fleet the way you do. Driver groups, equipment groups, custom templates per group — so a "Hot Shot Drivers" requirement set looks different from "Local Box Trucks." Every credential lives on the right asset, with the right reminder cadence. ROLES AND PERMISSIONS • Admins manage billing, members, and company-wide settings • Managers handle drivers, units, and credentials • Drivers see their own assignments and docs The right people see the right data. RLS-tight access at the database layer — not just in the UI. PRIVACY-FIRST We collect what we need to track your compliance and nothing more. License imagery is encrypted in transit and at rest. We never sell or share your data. Read our privacy policy at fleetcache.com/privacy. PRICING Start free with up to 5 assets. Paid plans scale by fleet size — manage subscriptions from your account at fleetcache.com. QUESTIONS We answer email. Reach support at support@fleetcache.com.

Fleet Files keeps your DOT compliance paperwork in one place: driver files, truck records, inspections, short-haul time records and the dates that come due. Built for owner-operators and small fleets. SEE WHAT NEEDS ATTENTION • One home screen shows what's overdue, what's due soon and which records are missing • Every item names the FMCSA rule it comes from • Reminders before licenses, medical cards, registrations and inspections expire, as far ahead as you choose DRIVER QUALIFICATION FILES • Keep each driver's license, medical card, MVRs, road test and other qualification documents together • Scan paper documents with your camera; dates are read from the page for you to confirm • Drug and alcohol records, including Clearinghouse queries, are visible only to the owner and admins • Hazmat drivers: track each driver's hazmat endorsement expiration TRUCK INSPECTIONS AND MAINTENANCE • Pre-trip and post-trip inspections (DVIR) with a checklist, defect photos, notes and signature • Before a pre-trip, drivers see the truck's last inspection and any open defects • Mark defects repaired, with who fixed them and when • Track annual inspections, registration and scheduled maintenance for every truck SHORT-HAUL TIME RECORDS • For local drivers who use the 150 air-mile short-haul exception (49 CFR 395.1(e)) instead of logs • Drivers tap Start duty and End duty in the app or a web browser; split shifts add up automatically, even without signal • Warnings at 13 hours, for short rest, near the 60/70-hour limit and for days that need a log • Drivers submit each day; the owner or an admin reviews it, corrects it or sends it back, and every change keeps its history • Export PDF or CSV time records for any date range YOUR TEAM AND DRIVERS • Invite admins and drivers by email; each person connects with their own private code • Browser access included, so your team doesn't need to download the app • Drivers get a simple app for the trucks assigned to them: time records, inspections, their own file and their reports • Drivers can upload documents; they count once the owner or an admin approves them • Notifications when a driver reports a defect or uploads a document • An activity log shows who changed what and when HAZMAT RECORDS (OPTIONAL ADD-ON) • A hazmat haul register: driver, truck, date and shipping papers for each haul • Drivers submit shipping papers in the app or a web browser; the office reviews them • 3-year hazmat training reminders, including for non-driver employees • PHMSA registration and, where it applies, the Hazardous Materials Safety Permit • Missing-record alerts and a per-haul export READY WHEN RECORDS ARE REQUESTED • Create a PDF records packet with driver, truck and company records and a list of missing items • Records sync securely across iPhone, iPad and web browsers PLANS Fleet Files requires a monthly subscription after setup. Drivers and admins you invite are covered by your subscription. • Starter: up to 7 trucks, 11 driver logins, owner + 1 admin, 10 GB of document storage • Fleet: up to 30 trucks, 40 driver logins, owner + 4 admins, 50 GB of document storage Need more room? Optional monthly add-ons, available while your subscription is active: Extra storage (+5 GB to +50 GB) and Fleet Expansion (+2 trucks and +3 drivers per step). Hazmat Records: optional add-on for either plan, one price per fleet, covering all trucks and drivers in your plan. Payment is charged to your Apple Account. Subscriptions renew automatically unless canceled at least 24 hours before the end of the current period. Manage or cancel in your App Store account settings. Fleet Files by Ledger Road is a record-keeping tool. It doesn't provide legal advice, certify compliance or predict the outcome of an audit or inspection. Always check the official regulations that apply to you. Terms of Use: https://www.apple.com/legal/internet-services/itunes/dev/stdeula/ Privacy Policy: https://ledgerroad.com/privacy