Collab Portal

Name: Collab Portal
Rating: 2.7 (13 reviews)
Author: Ideagen Limited

13 ratings

Free

Details

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Updated
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Size
Devices
Data updated
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February 21, 2012
July 31, 2026
8.0.0
iOS 16.0+
4+
free
83.15MB
iPhone, iPad
8 days ago
American English

Features

Developer

Ideagen Limited

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About

Access your files, notifications, tasks, and activity feed from your business collaboration workspace. Review and comment on documents on the go, manage tasks, and approve files offline. Upload content from email and share files instantly with colleagues.

✓Offline file access and sync

✓Review and comment on files

✓Task management and delegation

✓File approval workflow

✓Upload files from email

✓Instant file sharing

✓Photo capture and sharing

Show original description

What users say

Summarized from real user reviews of Collab Portal. Based on 13 reviews and a 2.7/5 average, it highlights the 196 positives and 146 negatives reviewers mention most about this Business app.

Positive things

👍Simple and secure
🚀Fast document loading
👍Intuitive layout
👍Slick UI
👍Useful on the go
👍Nicely organized
👍Great for project planning
👍Secure file storage
👍Access files anywhere
👍Task function as to-do
👍Simple collaboration platform
👍Good for small teams
👍Web interface superior on iPad
👍Makes good use of time
👍Easy to collaborate
👍Access important files when traveling
👍Approve team's work remotely
👍Best collaboration solution
👍Upload pictures from phone
👍Clean interface
👍Updates on activity feeds
👍Suggested files bonus
👍Access sales presentations
👍Work offline on iPad
👍Commenting makes a difference
👍Discovering information and adding value
👍Review files, assign tasks
👍Keep team productive remotely
👍Upload photos from brainstorm sessions
👍Suggested files and favorites
👍Get important content out of email
👍Collaboration a breeze
👍Don't need laptop
👍Sharing, collaborating, working on content easy
👍Manage files in one place
👍Suggested files incredible
👍Take photos and upload genius
👍Get documents needed
👍Find approvals quickly
👍Suggests files team is working on
👍Productive commutes
👍Essential for business
👍View, share, comment on files
👍Reminds and suggests files
👍Pushes documents for review
👍Journey to work productive
👍Access shared folders
👍See comments, updates, approvals, actions
👍Downloads files offline automatically
👍Magic for travelling
👍Never without critical document
👍Easy to use with web app
👍Suggested files works out of office
👍Document viewing without internet
👍Mark approvals on the fly
👍Keep in touch with work on the move
👍Great for field capture
👍Well done for brilliantly designed app
👍Revolutionise enterprise collaboration
👍Recommended feature genius
👍Best way to manage files on the move
👍Just what we've been waiting for
👍Work on the go effectively
👍Instant access to business content
👍Huge improvement
👍Great look and feel
👍More user friendly than website
👍Changes how I use Huddle on the move
👍Best of Huddle in palm of hand
👍Easy to see workspace activity
👍Read and review documents
👍Set tasks for subordinates
👍Sleek task management app
👍iPhone essential for business person
👍Good app
👍Very good
👍Love it
👍Fantastic app
👍Simple and easy to navigate
👍Share amongst teams
👍Application looks clean
👍Easy to use
👍Brilliant app
👍Brilliantly designed app
👍Amazing app
👍Great app
👍Fantastic
👍So slick
👍Great app
👍Great update
👍Makes collaboration a breeze
👍Makes it easy to access information
👍Super easy to navigate
👍Ensures I have all information
👍Access all my important files
👍Super easy to use
👍Approve my teams work
👍Loving this app
👍Best collaboration solution
👍Uploading pictures directly from my phone is amazing
👍Clean interface
👍Updates on activity feeds
👍Suggested files is also a bonus
👍Access sales presentations and collateral
👍Work offline on my iPad
👍Noticed comments and commenting
👍Discovering information and adding value easily
👍Access to sales presentations
👍Work offline on iPad when traveling
👍Commenting piece made a difference
👍Review files, assign tasks
👍Keep my team productive
👍Upload photos from whiteboard brainstorm sessions
👍Suggested files and favorites
👍Get most important content out of email
👍Collaboration a breeze
👍Working on iPad means I don't need to lug my laptop
👍Sharing, collaborating and working on content has never been so easy
👍Manage all my files in one place
👍Suggested files is incredible
👍Take photos and upload to huddle is pure genius
👍Get the documents I need to work on
👍Find approvals quickly
👍Deal with them
👍Suggests files my team are working on
👍Makes train ride productive
👍Makes iPad addiction productive
👍Makes commutes productive
👍See what's going across the teams
👍Great update to an already excellent app
👍Uploading now made simple
👍Collaboration is easier than ever before
👍View, share, and comment on all the files
👍Reminds and makes suggestions of files
👍Pushes all the documents I need
👍Journey into work has never been so productive
👍Awesome content and collaboration app
👍Best app on the market
👍Simple, clear, but full functionality
👍Access all my shared folders
👍See comments, updates, approvals and actions
👍Figures out which files it thinks I will need offline
👍Downloads them for me automatically
👍Amazing magic for use when travelling
👍Never be without that critical board document again
👍So easy to use in conjunction with the excellent web app
👍Suggested files works perfectly for me when I'm out of the office
👍Forget other productivity tools
👍Works perfectly
👍Document viewing without an internet connection
👍Ability to mark approvals on the fly is a huge time saver
👍Love the suggested files
👍So good to keep in touch with my work whilst on the move
👍Great for people in the field capture documents
👍What IS accessible is well done, clean and easy
👍Makes it easy for a team to collaborate
👍Fantastic cloud app
👍Use it every day
👍Absolutely excellent
👍Good app
👍All businesses should be using this
👍Simple and easy to navigate
👍Share amongst field based or long distance teams
👍Application looks clean and easy to use
👍Works on iPad
👍Can add Task, change due/start dates, set in-progress etc
👍Offline Tasks
👍Offline Files
👍No need to authenticate again when viewing file
👍Brilliantly designed app
👍Amazing app
👍Best way to manage files on the move
👍Great app
👍Just what we've been waiting for
👍Fantastic
👍So slick
👍Work in the go effectively
👍Instant access to all my business content
👍Love this app
👍Huge improvement
👍Great look and feel
👍More user friendly than the actual website
👍Changes how I use Huddle on the move
👍Best of Huddle in the palm of your hand
👍Easy to see what's going on in your workspace
👍Read and review documents
👍Set tasks for all my subordinates
👍Sleek task management app
👍Beautifully designed
👍iPhone essential for any business person
👍Good app
👍Very good
👍Love it
👍Fantastic app
👍Simple and easy to navigate
👍Share amongst field based or long distance teams

Negative things

🐛Clunky to use
🐛Doesn't always play well with file uploads
🐛Web interface superior on iPad
🐛Doesn't work with newer iPhones
🐛Outdated
🐛Never works right
🐛Nightmare with Apple products
🐛Needs Face ID for sign in
🐛No link to register
🐛Doesn't recognise unregistered users
🐛Useless without registration
🐛Won't log in
🐛Keeps redirecting
🐛Crashing
🐛Still crashing after fix
🐛Doesn't keep up with iOS updates
🐛Continually crashes
🐛Makes iPad unusable
🐛Terrible support
🐛Scripted answers from support
🐛Uploading photos from browser requires name change
🐛Random numbers for file names
🐛Time consuming file renaming
🐛Crashes continually when opening documents
🐛Can't log in using the app
🐛No notifications
🐛App not as useful without notifications
🐛Crashing recently
🐛Local data not syncing on iPhone
🐛App crashes a lot
🐛Few options for tagging
🐛Doesn't allow comments to uploaded files
🐛Doesn't allow adding activity/comments to posted items
🐛Every note added as new activity
🐛Doesn't allow adding notes/activities to posted documents
🐛Doesn't allow unapproving an item
🐛Doesn't allow changing team members/user editing
🐛Very little useful interaction
🐛Simple regurgitation of web info
🐛Not impressed
🐛Limited functionality
🐛Doesn't appear to include 'discussions' section
🐛Cannot choose no files sync without setting space to zero
🐛Why download files without asking?
🐛Cannot participate in whiteboards, discussions, or meeting/calendar functionality
🐛Files won't open or have blank sections
🐛Preventing access to information
🐛Still not possible to add discussion via app or safari on iPad
🐛Almost 2014 and not fully iOS compatible
🐛Doesn't work
🐛Waste of time
🐛Needs major update for document upload from scan/picture
🐛No whiteboard integration
🐛Dismal whiteboard integration
🐛No access to workspaces or discussions
🐛End up opening in safari anyway
🐛Useless
🐛Is there a way to access whiteboards?
🐛Work in progress
🐛Needs dashboard for full iPad management
🐛App is not very good
🐛Would be helpful to get to dashboard
🐛Cannot sign in
🐛Need to join from Mac/PC first?
🐛Glitch?
🐛Disappointed can't access dashboard
🐛Had to reload old app
🐛Will probably delete new version
🐛Hangs, crashes, freezes
🐛First and only experience not good
🐛Issues with logon
🐛Slow performance
🐛Still having issues after reboot
🐛No way to add more workspaces from iPhone app
🐛Not native iPad app
🐛Only in vertical orientation
🐛Activity stream feature doesn't work
🐛Rudimentary app
🐛Not much use except task feature
🐛Needs a major update
🐛Less features than the old one
🐛Toilet-roll view on iPad
🐛File view doesn't rotate
🐛All views don't rotate
🐛No view Whiteboards
🐛No view Discussions
🐛Activity->File: no folder location info
🐛Doesn't allow for making comments to uploaded files
🐛Doesn't allow adding activity or comments to previously posted items
🐛Doesn't allow adding notes or activities to posted documents
🐛Doesn't allow the ability to unapprove an item
🐛Doesn't allow changing team members or any user editing
🐛Very little useful interaction at all
🐛Seems to be just a simple regurgitation of info from the web
🐛Not impressed
🐛Doesn't appear to include the 'discussions' section
🐛Cannot choose that no files sync without setting available space to zero
🐛Why download files without asking me?
🐛Cannot participate in whiteboards, discussions, or meeting/calendar functionality from the app
🐛Files simply won't open, or have blank sections
🐛Very annoying and preventing me accessing information I need
🐛Still not possible to add a discussion using the huddle app or via safari on the iPad
🐛It's as though the people responsible for developing don't use the app themselves!
🐛Huddle is still not fully iOS compatible
🐛Doesn't work
🐛Do not get
🐛Waste of time
🐛Needs a major update allowing for document upload from scan or picture take
🐛No whiteboard integration also is dismal
🐛App does not allow access to Whiteboards
🐛One of Huddle's primary features for collaboration and sharing materials
🐛That strikes me as a deal breaker
🐛You don't have access to workspaces or discussions
🐛So you will end up opening huddle in safari anyway
🐛Useless
🐛Is there a way to access your whiteboards?
🐛Work in progress I guess?
🐛Ok for files but really needs dashboard so I can manage the product fully on my IPad
🐛The iPad but the app is not very good
🐛It would be helpful if you could get to your dashboard for instance
🐛PDF expert and Quickoffice are the apps that I use with my huddle workspace all the time
🐛How do you sign in?
🐛From the start up screen, all I get is username and password
🐛Do you have to join from a mac or pc first or what?
🐛Or is it just a glitch!
🐛Really disapointed I can't access dashboard
🐛So have had to re-load old app
🐛Will prob delete this new version
🐛New customer today
🐛My first and only experience with huddle on iPhone is not good
🐛Issues with logon
🐛Slow performance, etc
🐛I hard rebooted and still having issues
🐛I noticed there is no way to add more workspaces from iPhone app?
🐛This app does work on iPad but only in vertical orientation
🐛Furthermore the activity stream feature does not work for me
🐛This is a pretty rudimentary app and of not much use except for the task feature
🐛Needs a major update
🐛So the app's quite good but you may well want to keep using the old one…
🐛In comparison to the old one whilst in some ways it's better, in others its very much _worse_
🐛Worse: Not iPad! (Toilet-roll view)
🐛Worse: File view doesn't rotate!
🐛Worse: All views don't rotate
🐛Worse: No view Whiteboards
🐛Worse: No view Discussions
🐛Bad [low]: Activity->File: no folder location info! E.g. I want to upload a file to the same folder…

See all reviews

What's New in Collab Portal

8.0.0

July 31, 2026

All-new and rebuilt on modern technology, the Ideagen Collaboration Portal delivers stronger security, Face ID login, and richer annotation tools — alongside the files, tasks and approvals you already rely on.

User reviews

Most Recent Highest Rated Lowest Rated

No sign up option

Only takes me to a login screen with sign up or account creation option. Just a bewilderingly dumb problem to have

Saunders#61

2 years ago

Clunky to use

It works but if you want to upload files from word etc in to the huddle space it doesn’t always play well and you have to go around the houses to do so. With ios as it is now drag and drop from files, dropbox etc should work……. Web interface is superior on ipad.

Jonny2Fathers

3 years ago

Doesn’t work with newer iPhones!

Apparently you must use Touch ID or passcode, which newer iPhone don’t have (and by “newer” I mean back to iPhone 11!).

ArtfromAshes

4 years ago

I hate this app

I work with a military contractor who forces me to use this software, it’s soooo bad, out dates and I can never get it to work right. The app never works. It’s a nightmare working with it with Apple products

TommyB123!!!

4 years ago

Update

Needs Face ID for sign in.

TheDetonator98

6 years ago

See 85 more reviews

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User experience

🐞

Reported Bugs

59 issues

No sign up option

Bug

✨

Requested Features

20 requests

Feature

Face ID for sign in

Feature

FAQ

What does the Collab Portal app do?

The Collab Portal app provides mobile access to your Ideagen Collaboration Portal workspace. It allows you to instantly access files, notifications, tasks, and your activity feed. You can review and comment on documents, manage tasks, and approve files, even when you are offline.

What are the key features of Collab Portal?

Key features include offline access to files and content, the ability to review and comment on documents, task management and delegation, a full file approval workflow, and the option to upload files directly from email. You can also instantly share files and capture/share photos.

Is Collab Portal free to use?

Yes, the Collab Portal app is free to download and use. However, it requires an existing Ideagen Collaboration Portal account to sign in and access its features.

What devices is Collab Portal compatible with?

The application is available for iPad and iPhone devices. It is designed to provide fast navigation and access to your Ideagen Collaboration Portal content on iOS devices.

Can I work on files offline with Collab Portal?

Yes, a significant benefit of the Collab Portal app is its offline working capability. Relevant business content is automatically downloaded to your device, allowing you to read, review, and approve files, tasks, and make comments without an internet connection.

Collab Portal

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Negative things

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User reviews

No sign up option

Clunky to use

Doesn’t work with newer iPhones!

I hate this app

Update