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SubTotal PDF Invoice Maker

SubTotal PDF Invoice Maker

Quote, Estimate & Billing

24 ratings
111 reviews
💼 Business
💰 Finance
Free
In-App Purchases

Details

  • Released
  • Updated
  • June 8, 2021
  • August 2, 2026

Developer

Timo Partl
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SubTotal PDF Invoice Maker screenshot #1 for iPhone
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SubTotal PDF Invoice Maker screenshot #5 for iPhone
SubTotal PDF Invoice Maker screenshot #6 for iPhone
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🧾$8.99 - $17.99
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About

Create professional PDF invoices, quotes, and estimates quickly for your small business. Personalize templates with your logo and branding. Supports e-invoicing standards and offers cloud sync for easy access across devices.

✓Create PDF invoices, quotes, and estimates
✓Cloud sync across platforms
✓E-invoicing support (Factur-X & ZUGFeRD)
✓Personalize with logo, color, and font
✓Track invoices and mark as paid
✓Beautiful PDF templates
Show original description

What users say

Summarized from real user reviews of SubTotal PDF Invoice Maker. Based on 24 reviews and a 4.8/5 average, it highlights the 10 positives and 5 negatives reviewers mention most about this Business app.

Positive things

  • 👍Simple and easy to use
  • 🚀Fast and efficient
  • 💰One-time purchase, no subscription
  • 🔄Seamless syncing across devices
  • 📱Great integration with WorkingHours
  • ✨Clean and intuitive interface
  • ✅Does what it promises
  • 💰Affordable and good value
  • 🎨Customizable PDF templates
  • 💬Excellent and responsive support

Negative things

  • 🐛Some features missing for advanced users
  • 🤔Limited customization options for templates
  • 🐛Bugs reported after updates
  • 🐛Issues with umlauts in PDFs
  • 🐛Rounding differences in calculations
See all reviews

What's New in SubTotal PDF Invoice Maker

1.8.9

August 2, 2026

• Added a new PDF layout option for invoices. It complements the existing layouts and may still be refined based on suggestions in the community forums • Added built-in PDF font options for Japanese, Korean, Simplified Chinese, and Traditional Chinese text • Improved PDF font warnings for unsupported characters and emoji • Improved Cloud Sync sign-in and callback handling • Updated dependencies and made smaller reliability improvements

More
2

In-App Purchases

$17.99

Pro version macOS

No PDF watermark, Cloud sync & more

User reviews

Most RecentHighest RatedLowest Rated

Discovered I need more detail

I only need a simple invoicing program; my accounting is done in a separate program. However after using SubTotal here are additional features that would move it up to a 5 for me.

* Auto populate/save item descriptions as they are typed
* A column for date of service or purchase

* Provide option for separate categories (so that items, delivery charges and services can be grouped together by category on the invoice at the time of entering the data.

* a function to show payments applied, with check or transaction number.

This is still a quick, easy to use and useful program. I hope to see these features added soon!
Show more
flowerpaintflowerpaint

Response from developer

Thanks for the thoughtful feedback! SubTotal already remembers items from previous invoices: start typing a description and select a suggestion to also fill in the quantity, price, and tax. Your other ideas overlap with discussions in the community forum, where users can add details and support suggestions. I can’t promise specific features or timelines, but feedback like this helps guide future improvements.

Efficace

Merci pour cette application basique mais efficace.
FrzrtFrzrt

Response from developer

Merci pour votre avis. Je suis content que SubTotal vous soit utile dans sa simplicité. S’il y a un point que je pourrais améliorer, dites-le moi sur https://forum.subtotalapp.com/.

GrandTotal replacement for micro-business

PERFECT for my super tiny business. I just need to generate invoices for my own services, without all the complicated timers and client functions. GT was perfect before it became so expensive. I don’t need every bell whistle and kazoo, I just needed iCloud backup and sync. That’s not worth renting software for 100’s a year. Do I miss custom PDF templates and yearly reports? Sure. I’ll submit a request, but I’m not complaining about it. I’ve needed this for years. I can stop pretending to be an accountant, and get back to owning my business.
Show more
outlaw240outlaw240

Super einfach und trotzdem komplett

Ich muss nur ein paar Rechnungen und Angebote im Monat schreiben. Die meisten Apps sind überladen und kompliziert. Nicht diese App. Selbsterklärend und einfach. Aktuell und alle wirklich wichtigen Funktionen. Support im Forum funktioniert auch sehr gut. Ich kann diese App vorbehaltlos empfehlen. Danke für die Arbeit.
Show more
Lobo88Lobo88

Response from developer

Vielen Dank für die ausführliche Rückmeldung. Genau für diesen einfachen Alltag mit ein paar Angeboten und Rechnungen im Monat entwickle ich SubTotal, und es freut mich sehr, dass es für dich gut funktioniert.

Super outil

Simple efficace
cefilmestnulcefilmestnul
See 106 more reviews

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User experience

🐞

Reported Bugs

7 issues

Description text gets deleted when adding concepts

Bug

Text on positions not saved and positions not editable after update

Bug

App crashes when opening or editing invoices/estimates after update

Bug

UST-Satz (VAT rate) stuck at 0% and not adjustable on Mac

Bug

Umlauts not displayed correctly in PDF (bank details, item descriptions)

Bug

Rounding differences in calculations

Bug

Invoices can still be modified after being marked as sent

Bug
✨

Requested Features

38 requests

Auto populate/save item descriptions

Feature

Column for date of service or purchase

Feature

Option for separate categories for items

Feature

Function to show payments applied

Feature

Customizable PDF templates

Feature

Yearly reports

Feature

Dark mode

Feature

Advanced analytics dashboard

Feature

More invoice template designs

Feature

Date format option (MM/DD/YYYY)

Feature

Option to change date format to US

Feature

Field for tax number

Feature

Field for service period (from-to date)

Feature

Save button and undo function when creating invoices

Feature

Keyboard-driven navigation and shortcuts

Feature

Ability to input PO numbers

Feature

Ability to attach files

Feature

Dashboard for monthly/quarterly comparisons

Feature

Option to mark invoices as locked after PDF creation

Feature

Option to add discount on the entire invoice in percent

Feature

Product catalog for quick item insertion

Feature

Ability to change tax to 'total hours worked'

Feature

Option to include total hours worked at the bottom of the invoice

Feature

Translate phrases like 'Add tax', 'Discount', 'Line item sum' to Russian

Feature

Marking invoices in the list for easier selection

Feature

Support for recurring invoices

Feature

Ability to convert quotes to invoices without overwriting

Feature

More flexibility in invoice layouts and placeholders

Feature

Option to drag and drop order of items

Feature

Global BCC for email sending

Feature

Recipient email not automatically copied from contacts

Feature

Small free text field for email body

Feature

Ability to add a header or text area and make it bold

Feature

Option to add down payments

Feature

Option to add explanations per item (material, labor, etc.)

Feature

Possibility of generating EÜR (Einnahmenüberschussrechnung)

Feature

More options for customizing invoice appearance

Feature

Client database with saved information

Feature

FAQ

What does Invoice Maker: SubTotal do?

This app helps small business owners quickly create professional PDF invoices, quotes, and estimates. It allows for customization with company logos and branding, and supports e-invoicing standards. You can also track your invoices and mark them as paid.

What are the key features of this invoice app?

Key features include the ability to create PDF invoices, quotes, and estimates with beautiful templates. It offers cloud sync for access across all platforms, personalization options like adding your logo and brand colors, and support for e-invoicing standards like Factur-X and ZUGFeRD.

Is Invoice Maker: SubTotal free to use?

The app is free to download and use without ads, subscriptions, or sign-up. However, it does offer in-app purchases, which may be for additional features or templates.

What platforms is Invoice Maker: SubTotal available on?

The app is available for all platforms and supports cloud sync with services like OneDrive, Google Drive, Dropbox, iCloud, and WebDAV, ensuring your data is accessible across devices.

Can I create invoices from my WorkingHours data?

Yes, the app allows you to create invoices directly from your WorkingHours data with just one click, streamlining your billing process if you use that service.