Rep fleet

Every wrench turn. Every mile. Every dollar. Rep Fleet is the fleet maintenance operating system built for modern trucking companies — from single-truck owner-operators to multi-yard fleets with dozens of drivers and mechanics. Log a repair in 30 seconds. Drop a shop invoice and let AI extract every line item. Get alerted before a service goes overdue. Give every driver and mechanic their own portal. All in one place. WHY FLEETS SWITCH TO REP FLEET: ▸ AI INVOICE & WORK-ORDER PARSER Drop any PDF invoice from an outside shop or an in-house work order. AI matches the truck or trailer, extracts parts and labor, auto-creates the repair shop if it's new, and updates parts inventory automatically. What used to be 20 minutes of data entry is now one drag-and-drop. ▸ TRUCK & TRAILER INVENTORY Full profiles: unit numbers, VIN, make/model, mileage, engine hours, reefer hours, driver assignments, and a lifetime repair history for every asset. ▸ REPAIR LOGS — IN-HOUSE & OUTSIDE SHOP Track parts, labor, mechanic, shop, invoice number, mileage at repair, attachments, and photos. Full-detail view opens with one click. Filter by date, type, or specific shop with running totals. ▸ SCHEDULED MAINTENANCE & ALERTS Set intervals by miles, engine hours, or calendar date. Rep Fleet surfaces upcoming and overdue services with urgency-based colour coding so you never miss an oil change, DOT inspection, or reefer service. ▸ FUEL TRACKING WITH AI PDF IMPORT Drop a fuel-card statement, AI extracts every gallon and cost per truck, and builds a weekly pivot table showing fuel efficiency by truck and week. ▸ PARTS INVENTORY Real-time stock levels, low-stock alerts, unit costs, monthly spend chart, and automatic deduction when parts are used in a repair. ▸ DRIVER PORTAL Each driver logs in from their phone to see their truck, service alerts, and to report issues on either a truck or a trailer with photos. Messages flow directly to the mechanic. ▸ MECHANIC PORTAL Mechanics claim jobs, update status, upload photos, and message the driver — all without touching admin's account. ▸ REPAIR SHOP DIRECTORY Vendors auto-created from invoices. See total spend per shop, all repairs done there, and contact info at a glance. ▸ REPORTS & DASHBOARDS Total repair cost, cost by category, monthly trend, per-truck lifetime spend, and per-shop breakdowns. Powered by real data, not guesswork. ▸ MOTIVE TELEMATICS INTEGRATION Live truck locations, real-time mileage sync, and driver hour tracking. ▸ MULTI-COMPANY / MULTI-TENANT Own multiple LLCs or run maintenance for several fleets? Every account is fully tenant-isolated. Super Admins can switch between companies in a click. ▸ AI FLEET ASSISTANT Ask Rep Fleet AI: "What was our most expensive repair last month?" or "How many trucks are due for oil changes?" and get instant answers from your live data. ▸ ROLE-BASED ACCESS CONTROL Admins, managers, dispatchers, mechanics, and drivers each see exactly what they need — no more, no less. Built for real yards. No 30-day onboarding. No consultant. Sign up, add your trucks, drop your first invoice — you're live in under 10 minutes. Free trial available. See in-app for current plans. Support: support@rep-fleet.com Website: https://rep-fleet.com