Microsoft To Do vs Smart Tasks
Price, ratings, monetisation and update history for both apps, side by side — with what reviewers say about each.
Microsoft To Do
Manage your daily tasks and create various lists to stay organized. This app offers personalized daily planning tools and intelligent suggestions to help you focus on what matters. Collaborate with others on shared lists and access your tasks across all your devices.
- Personalized daily planner
- Intelligent task suggestions
- Cross-device syncing
- Collaborative list sharing
- Task breakdown into steps
- File attachments up to 25MB
- Customizable themes and dark mode
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Stay organized and manage your day-to-day with Microsoft To Do. Make shopping lists or task lists, take notes, record collections, set reminders and more to improve your productivity and focus on what matters. Microsoft To Do is the task management app that makes it easy to stay organized and manage your life. Accomplish what’s important to you each day with My Day and Suggestions, personalized day planner tools. Intelligent suggestions recommend tasks from across your lists that may be relevant each day. Quickly capture and retrieve your lists and tasks across devices by syncing reminders and tasks with Microsoft 365 to access them anywhere. For lists in personal accounts, you can collaborate with anyone with updated notifications for any changes to your to-do lists. Capture tasks from different Microsoft apps and services and sync them with Microsoft To Do, from flagging emails as tasks in Outlook to lists from Cortana. Your tasks and lists are hosted securely on the Microsoft 365 service. Make your lists unique with customizable features like emoji, colorful themes, dark mode and more. Stay connected and collaborate with friends and family by sharing lists that stay synced as changes are made. Microsoft To Do Features: Daily planner • Stay focused with My Day, a personalized daily planner with suggested tasks • Get your lists anywhere, on any device • Share your list with anyone and work together • Add notes to any task Task manager • Share lists and tasks with your friends, family, colleagues, and classmates • Get notified when others create, complete or remove tasks in shared lists • Personalize your lists by choosing theme colors or backgrounds • Set one-time or recurring due dates and reminders • Break your tasks into manageable steps • Attach up to 25MB of files to any task To-do lists for any purpose • Bill planner • Shopping lists • Set reminders • Task management • Business calendar • Note taking • And more Microsoft 365 Integration • Sync your tasks between Outlook and To Do • Host lists and tasks with the reliability and security of Microsoft 365 • Compile tasks from across your Microsoft 365 apps and services Whether it's for work, school, or home, To Do helps you organize and simplify your plans. To Do is free and available on all your devices. Learn more: https://to-do.microsoft.com Follow us on Twitter: @MicrosoftToDo Have an idea or feature suggestion? https://go.microsoft.com/fwlink/?linkid=2171952 Need support? https://go.microsoft.com/fwlink/?linkid=2156547 By installing Microsoft To Do, you agree to the Microsoft Terms of Use: https://go.microsoft.com/fwlink/?linkid=842575
Smart Tasks
Organize your week with a simple yet powerful to-do list app. Features include drag-and-drop task management, customizable categories with 42 color options, and quick actions. Integrates with Apple Calendar and Reminders for seamless workflow.
- Minimalistic and interactive design
- Drag and drop task management
- Customizable categories with 42 colors
- Home screen quick actions
- Widgets and Siri integration
- Apple Calendar and Reminders integration
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Featured in App Store's "Hot This Week" for multiple weeks. Welcome to Smart Tasks: a simple, yet powerful way to get things done! See your whole week in a minimalistic and interactive design. Write down everything from your time-sensitive work to things you just don’t want to forget about. Keep yourself from worrying about what you have to do and start getting things done. Simple. Fast. Intuitive. Built for you! FEATURES • Simple and highly interactive design • Drag and drop to quickly add, reorder, delete, and import tasks • Swipe on any task, category, or date to access quick actions to get things done quicker • Choose between 42 aesthetically pleasing colors for categories • Home screen quick actions • Export/import tasks and categories APPLE SPECIFIC FEATURES • Widgets • Siri AI • Dark mode • Notification quick actions • Add, edit, delete, and view Apple Calendar events • Import reminders from the Apple Reminders app • Control Center and Action Button controls support • Device Handoff when adding tasks and categories • Full VoiceOver support • Smart Notifications • Dynamic font support • App Shortcuts PREMIUM FEATURES • iCloud sync • Reminders in tasks • Daily, weekly, monthly, and after completion routines • Notes in tasks • Week layout • Unlimited categories • Change app’s icon color • Special configuration options • Custom swipe actions • Duplicating tasks • Prioritize today • Link, email, and phone number detection in titles and notes iPad SPECIFIC FEATURES • Multiple window support for categories and tasks • Keyboard Shortcuts • Right-click for quick actions • Drag and drop task files for quick importing • Drag and drop multiple task files SUBSCRIPTION Smart Tasks has a subscription service for premium features. No sign-up needed. Upgrade anytime to Smart Tasks +. Without Smart Tasks +, users will only have access to a limited amount of features. Subscriptions from Smart Tasks + will be charged to your card connected to your iTunes account. Your subscription will automatically renew unless canceled at least 24 hours before the end of the current period. You can manage your subscription in your account settings after purchase. Any unused time left in a given free trial will be forfeited when purchasing a subscription. For more details please look at: Privacy Policy: https://smarttasksapp.com/privacy/ Terms of Service: https://smarttasksapp.com/terms/ Thank you for using Smart Tasks! I'm constantly updating the app to make it better.
Screenshots
Verdict
Microsoft To Do and Smart Tasks both sit at 4.7 stars, but that hides the real split: 79% of Smart Tasks's written reviews are positive against 42% of Microsoft To Do's. Microsoft To Do's advantage is in-app purchases (none vs 5) and ratings volume (270K vs 4.5K). On price, rating, update cadence and ads there is nothing between them.
Scored on Price · Rating · Positive reviews · Number of ratings · Update frequency · Ads · In-app purchases · Monetization · Best chart rank · Devices · Requires iOS
Both are free to download. Smart Tasks sells 5 in-app purchases, starting at $1.99 per month. Microsoft To Do asks for nothing beyond the download.
On the App Store both sit at effectively the same score — 4.7 for Microsoft To Do against 4.7 for Smart Tasks. That said, the two scores are not equally well evidenced: Microsoft To Do has 270K ratings behind it against 4.5K, so its average is the more settled of the two. Written reviews are what separate them: 42% of Microsoft To Do's written reviews are positive against 79% of Smart Tasks's.
Microsoft To Do ships an update monthly, Smart Tasks fortnightly. The most recent releases landed on November 12, 2026 and November 11, 2026 respectively.
| Parameter | Microsoft To Do | Smart Tasks |
|---|---|---|
| Price | Free | Free |
| Rating | 4.7 (270K ratings) — better | 4.7 (4.5K ratings) |
| Positive reviews | 41.7% of reviews | 79.2% of reviews — better |
| Number of ratings | 270K — better | 4.5K |
| Update frequency | Monthly | Fortnightly — better |
| Ads | No | No |
| In-app purchases | No — better | Yes |
| Monetization | Free — better | Freemium |
| Best chart rank | #151 — better | — |
| Devices | iPhone, iPad, Apple Watch | iPhone, iPad, Mac, Apple Watch — better |
| Requires iOS | 17.6 | 17.0 — better |
| Further details — not scored | ||
| Size | 160 MB | 76 MB |
| Age rating | 4+ | 4+ |
| Developer | Microsoft Corporation | Francesco Prospato |
Customer experience
Microsoft To Do
Smart Tasks
User reviews
Microsoft To Do
From 270K App Store ratingsWhat we love
- 🚀 Lightning-fast syncing
- 👍 Visually appealing design
- 📅 Helpful 'My Day' feature
- 💡 Customizable backgrounds
- 🤝 Shared list functionality
Room to improve
- 🐛 Frequent crashes and bugs
- 🔀 Difficulty rearranging tasks
- 🗓️ Lack of calendar view
- 🔍 Poor search and sorting options
- 🔗 Inconsistent syncing across devices
Smart Tasks
From 4.5K App Store ratingsWhat we love
- 🚀 Intuitive and easy to use
- 👍 Visually appealing and customizable
- 🎨 Effective color-coding and categorization
- 🗓️ Helpful widget and calendar integration
- 💻 Seamless sync across devices
Room to improve
- 🔒 Subscription required for full features
- 📆 Missed tasks automatically pushed to next day
- 🔍 Lack of monthly view for tasks
- 🔀 Issues with task order syncing across devices
Bugs and requests
Microsoft To Do
Reported bugs
6 issues- Disappearing tasks and lists
- Inconsistent behavior when checking off tasks
- Syncing issues causing duplicate lists
- Login problems and account suspension
- Formatting issues and random spacing
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- Inability to delete or rearrange completed tasks
Requested features
6 requests- Calendar view for planned tasks
- Ability to create custom smart lists
- Improved sorting and filtering options
- Automatic population of 'My Day' tasks
- Subtask and nested list functionality
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- Direct integration with Outlook and Planner
Smart Tasks
Reported bugs
2 issues- Syncing issues causing tasks to reorder or disappear
- Subscription cancellation problems
Requested features
5 requests- Option to display completed tasks
- Ability to delay or snooze tasks
- Integration with more calendar/reminder apps
- Monthly view for tasks
- Keyboard shortcuts for quick task entry
In-app purchases
Microsoft To Do
No in-app purchases
Smart Tasks
- Smart Tasks +$1.991 Month
- Smart Tasks + (Monthly)$2.991 Month
- Smart Tasks +$9.996 Months
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- Smart Tasks +$11.991 Year
- Smart Tasks + (Annual)1 Year trial$17.991 Year
Questions
Is Microsoft To Do free?
Is Smart Tasks free?
Which has better reviews, Microsoft To Do or Smart Tasks?
Do Microsoft To Do or Smart Tasks have ads?
Which is updated more often, Microsoft To Do or Smart Tasks?
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