Comparison

Smart Tasks vs Vacation Flow

Price, ratings, monetisation and update history for both apps, side by side — with what reviewers say about each.

Head to head
About

Smart Tasks

This app helps you organize tasks, reminders, and daily checklists with a clean, interactive layout. Plan your week, manage deadlines, and stay productive with features like color-coding, widgets, and Apple device integration.

Highlights
  • Color-coded task organization
  • Weekly planner view
  • Home screen widgets
  • Apple device integration
  • Apple Watch app
  • Drag & drop organization
  • Smart notifications
Features
Read full description

Featured in App Store's "Hot This Week" for multiple weeks. Welcome to Smart Tasks: a simple, yet powerful way to get things done! See your whole week in a minimalistic and interactive design. Write down everything from your time-sensitive work to things you just don’t want to forget about. Keep yourself from worrying about what you have to do and start getting things done. Simple. Fast. Intuitive. Built for you! FEATURES • Simple and highly interactive design • Drag and drop to quickly add, reorder, delete, and import tasks • Swipe on any task, category, or date to access quick actions to get things done quicker • Choose between 42 aesthetically pleasing colors for categories • Home screen quick actions • Export/import tasks and categories APPLE SPECIFIC FEATURES • Widgets • Siri AI • Dark mode • Notification quick actions • Add, edit, delete, and view Apple Calendar events • Import reminders from the Apple Reminders app • Control Center and Action Button controls support • Device Handoff when adding tasks and categories • Full VoiceOver support • Smart Notifications • Dynamic font support • App Shortcuts PREMIUM FEATURES • iCloud sync • Reminders in tasks • Daily, weekly, monthly, and after completion routines • Notes in tasks • Week layout • Unlimited categories • Change app’s icon color • Special configuration options • Custom swipe actions • Duplicating tasks • Prioritize today • Link, email, and phone number detection in titles and notes iPad SPECIFIC FEATURES • Multiple window support for categories and tasks • Keyboard Shortcuts • Right-click for quick actions • Drag and drop task files for quick importing • Drag and drop multiple task files SUBSCRIPTION Smart Tasks has a subscription service for premium features. No sign-up needed. Upgrade anytime to Smart Tasks +. Without Smart Tasks +, users will only have access to a limited amount of features. Subscriptions from Smart Tasks + will be charged to your card connected to your iTunes account. Your subscription will automatically renew unless canceled at least 24 hours before the end of the current period. You can manage your subscription in your account settings after purchase. Any unused time left in a given free trial will be forfeited when purchasing a subscription. For more details please look at: Privacy Policy: https://smarttasksapp.com/privacy/ Terms of Service: https://smarttasksapp.com/terms/ Thank you for using Smart Tasks! I'm constantly updating the app to make it better.

About

Vacation Flow

Features
Read full description

Vacation Flow is the complete time-off tracking system for your team. Manage vacation, sick leave, and PTO in one clean, easy-to-use dashboard — no more messy spreadsheets, email chains, or guesswork about who's out. Whether you're a startup or a growing company, Vacation Flow gives managers and employees a single place to request, approve, and plan time off. REQUESTS & APPROVALS • Submit time-off requests in seconds • Managers approve or decline with one tap • Instant notifications keep everyone in the loop TEAM CALENDAR • See who's off at a glance in one shared view • Plan around availability and avoid scheduling conflicts • Color-coded leave types for instant clarity WORK MODES • Track remote work, deep-work focus time, and medical leave • Give your team flexibility while keeping visibility LEAVE POLICIES THAT FIT YOUR COMPANY • Custom leave categories • Accrual and carryover rules • Balances calculated automatically GLOBAL & INTERNATIONAL • Built-in support for 100+ countries' public holidays • Perfect for distributed and international teams REPORTS & ANALYTICS • View balances and full leave history • Export data whenever you need it • Automated team summaries delivered by email INTEGRATIONS • Sync time off with Google Calendar FAST SETUP • Import your team and existing data via CSV • Get up and running the same day SECURITY & PRIVACY • Encrypted data and GDPR compliance • Your team's information stays protected WHY TEAMS CHOOSE VACATION FLOW • Real-time tracking with instant approvals • A clear, visual overview of team availability • Frictionless onboarding for the whole team • Replaces spreadsheets with a system people actually enjoy using Start free for up to 20 members. Need more? Our Corporate plan adds professional reporting and direct support for larger teams. Download Vacation Flow and make time-off tracking effortless. Questions? Reach us at info@vacationflow.app

Screenshots

Smart Tasks4 screens
Vacation Flow4 screens

Verdict

The call

The clearest difference is in-app purchases: Vacation Flow at none against Smart Tasks's 5. Vacation Flow also leads on iOS requirement (15.1 vs 17.0). On price, update cadence, ads and device support there is nothing between them.

Scored on Price · Rating · Positive reviews · Number of ratings · Update frequency · Ads · In-app purchases · Monetization · Best chart rank · Devices · Requires iOS

CostPrice · In-app purchases · Ads · Monetization

Both are free to download. Smart Tasks sells 5 in-app purchases, starting at $1.99 per month. Vacation Flow asks for nothing beyond the download.

UpkeepUpdate frequency

Smart Tasks ships an update fortnightly, Vacation Flow monthly. The most recent releases landed on October 24, 2026 and October 16, 2026 respectively.

Scorecard2 real differences · 8 level
Smart Tasks versus Vacation Flow: the parameters behind the verdict, then further details
ParameterSmart TasksVacation Flow
PriceFreeFree
Rating4.7 (4.5K ratings) — better—
Positive reviews79.2% of reviews—
Number of ratings4.5K — better—
Update frequencyFortnightly — betterMonthly
AdsNoNo
In-app purchasesYesNo — better
MonetizationFreemium—
DevicesiPhone, iPad, Mac, Apple Watch — betteriPhone, iPad, iPod
Requires iOS17.015.1 — better
Further details — not scored
Size73 MB39 MB
Age rating4+4+
DeveloperFrancesco ProspatoAndrej Agovski

Bugs and requests

Smart Tasks

Reported bugs

2 issues
  • Syncing issues causing tasks to reorder or disappear
  • Subscription cancellation problems

Requested features

5 requests
  • Option to display completed tasks
  • Ability to delay or snooze tasks
  • Integration with more calendar/reminder apps
  • Monthly view for tasks
  • Keyboard shortcuts for quick task entry

Vacation Flow

Not enough reviews yet to summarise bugs or requests.

In-app purchases

5 purchases

Smart Tasks

Subscriptions5
  • Smart Tasks +$1.991 Month
  • Smart Tasks + (Monthly)$2.991 Month
  • Smart Tasks +$9.996 Months
Show 2 more
  • Smart Tasks +$11.991 Year
  • Smart Tasks + (Annual)1 Year trial$17.991 Year
None

Vacation Flow

No in-app purchases

Questions

Is Smart Tasks free?
Smart Tasks is free to download, with in-app purchases available.
Is Vacation Flow free?
Vacation Flow is free to download, with no in-app purchases.
Do Smart Tasks or Vacation Flow have ads?
Neither Smart Tasks nor Vacation Flow shows ads.
Which is updated more often, Smart Tasks or Vacation Flow?
Smart Tasks ships an update fortnightly, and Vacation Flow monthly. Most recently, Smart Tasks was updated on October 24, 2026 and Vacation Flow on October 16, 2026.

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