WhenAvailable vs VAULT by Toolkit
Price, ratings, monetisation and update history for both apps, side by side — with what reviewers say about each.
WhenAvailable
Easily find the best date and time for group events. Suggest multiple options and let attendees vote, or RSVP to invitations. Guests don't need the app to participate.
- Create unlimited polls
- Invite guests via email or link
- Real-time poll results
- Add themes to polls
- RSVP to invitations
- Guest group storage
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Find the date/time that works best for a group of people. WhenAvailable helps you schedule your event based on when everyone can be there. Whether it is a dinner party, board meeting, or a guys' night out, the app makes it easy to find when works best for the group. Simply select dates and times you want to suggest for your event and then either send invitation emails to your guests through the app or copy a link to share with your guests on social media or via text messaging. Your guests do not need to have the app, sign in, or have an account to mark the times that work for them. WhenAvailable makes it quick and easy to find the best possible time for your event. Use the app for free to: - Create an unlimited number of polls - Invite up to 20 people to vote in each poll by either sending them an email invitation or sharing a link via text or social media to the poll - Real-time poll results - Add a THEME to your poll - View and send messages regarding a poll - RSVP to a poll others have sent you - Store a single guest group if you send a poll repeatedly to the same group of people - The app is always ads-free Optionally, you can buy a Premium subscription to the app. With the Premium subscription, you have a few added benefits, e.g.: - As an organizer, you can vote on behalf of your guests - Upload a cover image and logo for your poll - Invite an unlimited number of guests to the polls you create - Store an unlimited number of guest groups - Send reminders to guests who have not yet voted If you choose to purchase the Premium subscription, your subscription automatically renews annually. You can manage your subscriptions and can turn off auto-renewal by going to your iTunes Account Settings after purchase. The current subscription price is $37.99 USD per year plus tax where applicable. You may also choose to upgrade a single poll with a One-Time Premium purchase. The current price for a One-Time Premium is $9.99 USD plus tax where applicable. When you apply your One-Time Premium credit to a poll you get all the same benefits of the Premium Subscription apart from the additional guest groups. If you have any questions or feedback we are always happy to hear from you: https://whenavailable.com/contact or support@whenavailable.com Terms of Use: https://whenavailable.com/terms Privacy Policy: https://whenavailable.com/privacy
VAULT by Toolkit
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VAULT is a private workspace for music teams managing unreleased catalog, feedback, and submissions. Keep versioned tracks organized with separate metadata, files, ISRCs, artwork, and notes for each song. Share private links, collect timestamped feedback, review submission inboxes, and keep collaborator workflows connected to the catalog. Built for artists, producers, managers, A&R teams, publishers, and labels who need more than a generic audio player. VAULT keeps songs, versions, comments, briefings, public links, splits and credits, and team actions in one music-specific workflow.
Screenshots
Verdict
The clearest difference is in-app purchases: VAULT by Toolkit at none against WhenAvailable's 2. VAULT by Toolkit also leads on update cadence (every 2 weeks vs monthly). On price, ads, device support and iOS requirement there is nothing between them.
Scored on Price · Rating · Positive reviews · Number of ratings · Update frequency · Ads · In-app purchases · Monetization · Best chart rank · Devices · Requires iOS
Both are free to download. WhenAvailable sells 2 in-app purchases, starting at $37.99 per year. VAULT by Toolkit asks for nothing beyond the download.
WhenAvailable ships an update monthly, VAULT by Toolkit every 2 weeks. The most recent releases landed on October 7, 2026 and October 2, 2026 respectively.
| Parameter | WhenAvailable | VAULT by Toolkit |
|---|---|---|
| Price | Free | Free |
| Rating | 4.3 (7 ratings) — better | — |
| Positive reviews | 50.0% of reviews | — |
| Number of ratings | 7 — better | — |
| Update frequency | Monthly | Every 2 weeks — better |
| Ads | No | No |
| In-app purchases | Yes | No — better |
| Monetization | Freemium | — |
| Devices | iPhone, iPad, iPod — better | iPhone, iPad |
| Requires iOS | 15.0 — better | 16.4 |
| Further details — not scored | ||
| Size | 58 MB | 54 MB |
| Age rating | 4+ | 4+ |
| Developer | WhenAvailable LLC | Remy Borsboom |
In-app purchases
WhenAvailable
- Premium Membership$37.991 Year
- OneTime Premium$9.99
VAULT by Toolkit
No in-app purchases
Questions
Is WhenAvailable free?
Is VAULT by Toolkit free?
Do WhenAvailable or VAULT by Toolkit have ads?
Which is updated more often, WhenAvailable or VAULT by Toolkit?
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