Microsoft OneNote vs Passwordstate
Price, ratings, monetisation and update history for both apps, side by side — with what reviewers say about each.
Microsoft OneNote
Capture and organize your thoughts, ideas, and plans with a powerful digital note-taking tool. Utilize AI features for summaries and transcription, and seamlessly sync notes across all your devices. Collaborate on projects and integrate with other Microsoft Office apps.
- AI-powered Copilot notebooks
- Voice transcription and smart notes
- Document scanning and text extraction
- Cross-device synchronization
- Collaboration on notes and ideas
- Integration with Microsoft Office
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Supercharge your productivity with OneNote. Organize thoughts and ideas, and simplify planning important moments with your digital note-taking. Smart notes on your phone can sync across all your devices with Microsoft OneNote. Combine the power of digital ink with the natural feel of a pen to help you sketch out your inspirations. Take smart notes and capture every detail with voice transcription. Our writing tools make it easy to capture your notes, review your content later, and access AI studying. Take smart notes, share writing ideas, organize note-taking, and collaborate on your creative ideas and writing - all with Microsoft OneNote. ONENOTE APP FEATURES: AI-POWERED COPILOT NOTEBOOKS • Make sense of your files with AI chat • Summarize meetings, classes, and discussions easily from your notes • Listen to audio overviews, created directly from the notes you take AI NOTE-TAKING WITH HOMEPAGE AND QUICK CAPTURE • Streamlined writing: Find notes from your connected accounts in one place to easily create, find, & act on your notes. Now with Samsung Notes integration. • AI workflows with Copilot: Capture text, voice, ink or images to your notepad with Quick Capture • Smart notes: Capture smart notes in ink. Click the pen button & write down thoughts • Write smart notes, draw & clip things from the web to add to your writing notebook SCAN PICTURES & EXTRACT TEXT FROM WRITING • Note-Taking Scanner: Scan documents, pictures, or files to extract writing • Capture images to extract text from documents & more • Apply different filters to change colors, add ink, crop images & more SMART NOTES & AUDIO TRANSCRIPTION • Voice smart notes: Take accurate notes with voice dictation • Click the Mic button to record, then click it again to end recording & save the file • Dictate smart notes in 27 languages (note some languages are in preview) & use Auto-Punctutation to format NOTE-TAKING THAT HELPS YOU ACHIEVE MORE • Organize writing using to-do lists, follow-up items, marks for what’s important & custom labels • Use OneNote as a notebook, journal or a notepad for work or AI studying • Notepad badge hovers on screen & lets you quickly write your thoughts down any time • NEW Sticky notes - Make quick memos & note-taking COLLABORATE WRITING & SHARE SMART NOTES • Write meeting notes, brainstorm projects, & draw attention to important points • Take notes & save ideas across your favorite devices, no matter what device your team likes to use BETTER TOGETHER WITH MICROSOFT OFFICE • OneNote is part of the Office family & works great with your favorite apps, such as Excel or Word, to help you do more Write notes, save ideas & keep up with your to-do list with Microsoft OneNote. APP REQUIREMENTS: OneNote is free on iPhone and many other devices. Get started today! Download OneNote and sign in with your Microsoft Account or the account assigned to you by your work or school. Monthly Microsoft 365 subscriptions purchased from the app will be charged to your App Store account and will automatically renew within 24 hours prior to the end of the current subscription period unless auto-renewal is disabled beforehand. You can manage your subscriptions in your App Store account settings. This app is provided by either Microsoft or a third-party app publisher and is subject to a separate privacy statement and terms and conditions. Data provided through the use of this store and this app may be accessible to Microsoft or the third-party app publisher, as applicable, and transferred to, stored, and processed in the United States or any other country where Microsoft or the app publisher and their affiliates or service providers maintain facilities. Please refer to the Microsoft Software License Terms for Microsoft 365. See “License Agreement” link under Information. By installing the app, you agree to these terms and conditions.
Passwordstate
Securely access and manage your team's sensitive password resources from anywhere. This mobile app syncs with your existing installation, offering encrypted storage, offline access, and biometric authentication for convenience and peace of mind.
- Sync with Passwordstate vault
- AES-256 bit encryption
- Add, update, delete password records
- Scan and retrieve OTP records
- Offline access
- Biometric authentication
- AutoFill integration
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Passwordstate is an on-premise, web-based Enterprise Password Management solution that lets teams store, access and share sensitive credentials securely. The Passwordstate mobile app extends your own installation to iPhone and iPad, so your vault is available wherever work takes you, on-site or out of the office. Your data stays under your control. The app connects only to your own self-hosted Passwordstate instances, and everything held on the device is protected by your Master Password with full AES-256 encryption and uniquely salted PBKDF2-HMAC-SHA512 key derivation. KEY FEATURES: - Pair in minutes. Connect the app to your Passwordstate instance with a pairing code and a quick QR scan. - Multiple instances. Pair with more than one Passwordstate server and switch between them at sign-in, ideal for managed service providers and multi-site teams. - Your vault, structured. Browse password lists organized into folders, exactly as they appear in Passwordstate. - Full record management. Add, update and delete password records, with swipe gestures for quick edits. - Two-factor built in. Scan, view and retrieve one-time passwords without a separate authenticator app. - Work offline. Access your credentials even without a connection to your server. - Biometric unlock. Sign in with Face ID or Touch ID for secure, instant access. - Password AutoFill. Integrates with the iOS Password AutoFill service to fill credentials. - One-tap copy. Copy any field of a password record to the clipboard. - Automatic protection. Lock the app and clear the clipboard after a time you choose. - Light and dark modes. Choose the look that suits you. BUILT FOR IT TEAMS: Passwordstate is used by IT and security teams to manage privileged accounts, shared credentials and service passwords across the organization. The mobile app gives those teams the same controlled access on the move, with every action governed by the permissions and auditing of your Passwordstate server. Passwordstate mobile requires an existing Passwordstate installation. Visit clickstudios.com.au to learn more about Passwordstate for your organization.
Screenshots
Verdict
The clearest difference is review sentiment: Passwordstate at 100% against Microsoft OneNote's 44%. Passwordstate also leads on in-app purchases (none vs 3) and iOS requirement (18.0 vs 26.0). Microsoft OneNote's advantage is rating (4.7 vs 3.3) and update cadence (weekly vs every 2 months). On price, ads and monetization model there is nothing between them.
Scored on Price · Rating · Positive reviews · Number of ratings · Update frequency · Ads · In-app purchases · Monetization · Best chart rank · Devices · Requires iOS
Both are free to download. Microsoft OneNote sells 3 in-app purchases, starting at $9.99 per month. Passwordstate asks for nothing beyond the download.
Microsoft OneNote holds the better App Store score, 4.7 against 3.3. That said, the two scores are not equally well evidenced: Microsoft OneNote has 1.1M ratings behind it against 4, so its average is the more settled of the two. Written reviews complicate that: 44% of Microsoft OneNote's written reviews are positive against 100% of Passwordstate's, so the app with the better star average is not the one people write more warmly about.
Microsoft OneNote ships an update weekly, Passwordstate every 2 months. The most recent releases landed on November 7, 2026 and November 3, 2026 respectively.
| Parameter | Microsoft OneNote | Passwordstate |
|---|---|---|
| Price | Free | Free |
| Rating | 4.7 (1.1M ratings) — better | 3.3 (4 ratings) |
| Positive reviews | 44.3% of reviews | 100.0% of reviews — better |
| Number of ratings | 1.1M — better | 4 |
| Update frequency | Weekly — better | Every 2 months |
| Ads | No | No |
| In-app purchases | Yes | No — better |
| Monetization | Free | Free |
| Best chart rank | #100 — better | — |
| Devices | iPhone, iPad, Apple Watch, Vision Pro — better | iPhone, iPad |
| Requires iOS | 26.0 | 18.0 — better |
| Further details — not scored | ||
| Size | 414 MB | 189 MB |
| Age rating | 4+ | 4+ |
| Developer | Microsoft Corporation | Click Studios (SA) Pty Ltd |
Customer experience
Microsoft OneNote
Passwordstate
Bugs and requests
Microsoft OneNote
Reported bugs
9 issues- Cursor positioning is erratic
- Search function does not work well
- Ink to text conversion missing on iPad
- Syncing issues, notes not syncing properly across devices
- Crashing, freezing, and performance issues
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- Scrolling issues, page jumping to top unexpectedly
- Eraser tool deletes more than intended
- Formatting issues when importing/exporting
- Inconsistent behavior between desktop and mobile versions
Requested features
11 requests- Native Markdown support and merged cell support
- Ruler, ability to choose or create notebook covers
- Ability to password protect app or individual notebooks
- Option to open on last opened page instead of Home
- Ability to turn note into task that appears on To Do and Planner
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- Search for tags, more Evernote-like search features
- Ability to select text using 3D Touch
- Option to limit page to A4 size with framing
- Pencil feature like Notes app for drawing
- Ability to delete notebooks
- Ability to delete notes from Apple devices
Passwordstate
Not enough reviews yet to summarise bugs or requests.
In-app purchases
Microsoft OneNote
- Microsoft 365 Personal1 Month trial$9.991 Month
- Microsoft 365 Personal$11.991 Month
- Microsoft 365 Family$12.991 Month
Passwordstate
No in-app purchases
Questions
Is Microsoft OneNote free?
Is Passwordstate free?
Which has better reviews, Microsoft OneNote or Passwordstate?
Do Microsoft OneNote or Passwordstate have ads?
Which is updated more often, Microsoft OneNote or Passwordstate?
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