Wedding Assistant AI Planner vs Headtable

Wedding Assistant AI Planner is the wedding seating chart maker that grew into an all-in-one planner. Draw the reception floor plan, seat every guest by drag & drop or in one tap with automatic seating, print the table plan for the venue — then manage the guest list and RSVPs, checklist, budget and timeline in the same project, with your partner, family or a professional wedding planner, on iPhone, iPad and the free web app at planning.wedding. NEW: AUTOMATIC SEATING • One button seats your whole guest list in a second — by role, closest to the couple first • The maid of honor and best man take the couple's sides, then the wedding party, parents, relatives and friends • Families always sit together, at one table • Fill the free seats or reseat everyone; the whole seating plan is one Undo away • Then add the final polish: drag a guest onto another guest to swap them, or onto a free seat to move them RECEPTION SEATING CHART • Tables of any shape — round, banquet, long rectangular, square, curved and custom — with the seats you need • The head table or sweetheart table, a dance floor, stage, bar, buffet, trees and décor; rulers to check the real distances • Drag & drop guests onto seats, number seats and tables automatically, hide empty seats, rotate and resize tables with two fingers • Guest train: the next guests to seat wait beside the chart — drag them onto a table or a seat • Swap seated guests with one drag; undo and redo every step; duplicate tables • Meal choices and dietary needs shown on the seating plan for the caterer CEREMONY SEATING • Rows of chairs with an aisle and the wedding arch — the same guests, the same drag & drop • The ceremony layout lives next to the reception layout in one project TABLE PLAN TO PRINT • Print-ready PDF in poster sizes: the seated table plan, an empty floor plan, a catering plan with every meal, per-table details and the guest list by table • Share it with the venue, the caterer and your wedding planner in one tap GUEST LIST & RSVP • Track invitations, RSVPs, meal choices and dietary needs for every guest and family • Import guests from a spreadsheet with AI assistance — names, families and roles are recognized for you • Collect responses online through your wedding website and see them instantly • Group guests by family, side and role: bride, groom, parents, bridesmaids, groomsmen, friends • Export the guest list as PDF or XLS CHECKLIST, BUDGET & TIMELINE • Wedding checklist with templates: every task from the engagement to the honeymoon, month by month • Budget calculator: planned and actual costs by category, payments, due dates and who pays • Event itinerary for the wedding day: ceremony, reception, speeches, first dance, minute by minute • Venues and vendors: dates, locations, weather for the date, contacts, notes and photos on one line PLAN TOGETHER • Real-time sync between iPhone, iPad and the web app — every change appears everywhere instantly • Invite family, friends or your planner to collaborate — no account needed for guests • Share a link or a QR code; a wedding planner can manage several weddings from one account AND MORE • Overview: an infographic of the whole celebration — guests, budget, timeline and progress at a glance • Post-wedding photo album, notes for speeches and vows • Not only weddings: birthdays, anniversaries, corporate events and any party with a table plan • 37 languages supported, Sign in with Apple • Free to start — no sign-up required The free web app at planning.wedding adds a wedding website with online RSVP, printable place cards, escort cards, table numbers, menu cards, a welcome sign and a wedding program — all generated from the same guest list and seating chart. Your projects are securely stored in the cloud and instantly synced across devices. The planning tools are free; Premium unlocks print-ready exports and extra features.

Seat every guest, stress-free. Headtable is the focused seating-chart planner for weddings, receptions, banquets and parties. Build your guest list, collect RSVPs online, drag guests onto tables, keep the right people together (and apart), plan with your partner, then print a chart worthy of the day. THE CANVAS • Set up the room in one step, then enter its size to plan to scale — Headtable flags tables that sit too close • Round, oval, square, head and sweetheart tables, banquet tables up to 60 chairs, one-sided tables, or two tables joined into one • Drag a guest onto any seat. Change your mind? Move them again in a second • Auto-arrange that respects your rules — or Mix up the seats for a fresh mix at a dinner party • Dance floor, DJ booth, bar, stage and more; trace your real venue from a photo or floor plan (Pro) • Unlimited undo. A guest can never be lost: the unseated tray always has them GUEST LIST • Groups (the Smiths +2), RSVP status, meal choice, dietary needs, VIPs and kids' meals • Paste a whole list, import from Contacts, or bring in a CSV from your spreadsheet • Keep-together and keep-apart rules — Headtable nudges you when a rule is broken, and never blocks you PLAN TOGETHER • Invite your partner, a parent or your planner: everyone edits the same plan from their own phone, even on another Apple Account, and changes appear in seconds • Up to four people. Inviting needs Pro; joining is free, with every Pro feature on that plan INVITATIONS & RSVP • Send each guest or household a private invitation link by message • Guests reply without an app or account: coming or not, their meal, allergies, and a plus-one if you allow it • Replies land on your guest list and free the seats of anyone who can't come FOR THE CATERER AND THE DAY • Per-table view with meal counts, and a printed chart color-coded by meal • Send each guest their seat in a personal text or email: "You're at Table 4" • Day-of check-in: tick guests off at the door, from one phone or several PRINT & SHARE (PRO) • The full print pack: a clean seating chart, per-table lists, an alphabetical escort list and a caterer meal summary, in eight designs • Fold-over place cards and table-number cards, ready to cut out • A find-my-seat QR code: guests scan it at the door, type their name and see their table • Multiple events — rehearsal dinner, ceremony, reception PRIVATE BY DESIGN Your guest list stays on your devices until you choose to share it. Invitation links, a find-my-seat page and a shared plan upload only what they need — never your guests' phone numbers or emails — and are deleted 30 days after the event, or as soon as you stop. No account, no ads, no tracking. HONEST PRICING Free: your whole guest list, unlimited tables and rules, and up to 50 seated guests — enough for most parties and small weddings — plus online invitations with your first 8 replies, your chart as a PDF, and joining a plan someone shares with you. Headtable Pro, one purchase shared through Family Sharing, seats everyone and adds every reply, the full print pack, the QR code, a venue photo, planning together and extra events. You plan an event once, and we price it that way. No subscription, ever. Made for iPhone and iPad, in light and dark.