Formtastic Forms vs Presence

Complete reports, checklists and job sheets on site, with photos, signatures and GPS, even without a signal. The finished PDF reaches the recipient before your engineer is back in the van. No more clipboards, retyping or writing up reports after work. With Formtastic, your team fills in forms on an iPhone or iPad. The app does the rest. AI ASSISTANT: CONTROL FORMTASTIC BY CHAT Connect Formtastic to ChatGPT, Claude or other AI assistants. Then say what you need in a single sentence: – Create templates: The AI drafts a template. You review and approve it. – Fill in forms: Data from emails, notes or lists goes into the right form. The PDF is sent automatically as usual. – Query your data: “Which defects are still open?” Get the answer without an Excel export. You decide whether the AI may only read or also write. The AI assistant is included in all plans. WHAT FORMTASTIC DOES FOR YOU – Photos, signatures and GPS location right in the form – PDF sent automatically by email, in your own corporate design – Works in the cellar with no signal, syncs as soon as you are back online – Autocomplete: customer details at the tap of a button – Conditional fields: only what is relevant is shown – Export as PDF, Word and Excel – Live overview: who is working on what, and what is finished? HOW TO GET STARTED Build forms by drag and drop in the web designer, no programming skills needed. We help you set up personally. WHO IS IT FOR? Tradespeople, service engineers, facility managers, cleaning companies, property managers and every field team still working with paper. GDPR compliant, with data stored on servers in Germany. Developed in Munich. Try it free for 14 days, no contract.

Write proposals and invoices, keep your clients organized and share your digital business card – on iPhone, iPad and Mac. No account, no ads, no tracking. Your data stays on your devices and, with iCloud sync, in your own iCloud. FREE • Your digital business card with a QR code • Clients and leads with notes and follow-up reminders; add a contact from a business card or a QR code • Unlimited drafts, and 3 invoices and 3 proposals issued every month • Your logo on every invoice and proposal, in the size you choose • Mark invoices paid, record deposits and part payments, send a reminder yourself • Correct an issued invoice with a credit note • Expenses, reports and CSV export • iCloud sync, App Lock with Face ID or Touch ID, and “Back up all data” PRESENCE PRO (subscription) • Unlimited invoices and proposals • Recurring invoices for retainers, with contract end and renewal reminders • Automatic payment reminders • Receipt scanning: a scanned or imported receipt becomes an expense • Attachments on proposals, invoices and expenses • A client workspace (HTML) to send with a proposal or an invoice • XRechnung (XML) export for invoices from Germany INVOICES THAT LOOK FINISHED Every invoice opens as the document your client will see, with one clear next step: send it, mark it paid or send a reminder. The PDF shows line items with quantities and units, VAT per rate, a discount before or after tax, deposits and payments received, the balance due and a QR code for your payment link – on euro invoices also a QR code for the bank transfer. FROM PROPOSAL TO PAID • Proposals with scope, terms and a valid-until date; mark them sent, accepted or declined, and turn an accepted proposal into an invoice • Numbers are given when a document is issued, and issued documents are locked • A currency and a language for each document: English, German, French or Spanish • Home shows what you’re owed, what’s overdue and what needs you next YOUR COUNTRY’S DETAILS • An invoice checklist by country, and tax-note templates such as § 19 UStG (Germany), “TVA non applicable, art. 293 B du CGI” (France) and reverse charge • XRechnung for invoices from Germany: our sample invoices pass the official KoSIT validator (XRechnung 3.0.2, October 2026) • Presence doesn’t send e-invoices through Peppol or an approved platform, and it doesn’t replace a tax advisor ON EVERY DEVICE • iPhone: widget, Siri and Shortcuts, Spotlight • iPad: a sidebar and a desk with the document and its details side by side • Mac: a real Mac app with tables, a ⌘K command bar, keyboard shortcuts and a menu bar extra Presence Pro is an auto-renewing subscription, charged to your Apple Account. It renews unless you cancel at least 24 hours before the end of the current period. Manage or cancel it in your Apple Account settings. Terms of Use (EULA): https://www.apple.com/legal/internet-services/itunes/dev/stdeula/ Privacy Policy: https://aploapps.com/apps/presence-studio/privacy/