hh2 AP Payments vs Core Cloud Systems 2.0

The only workflow you will need for invoices and credit cards. hh2 AP Payments. Take control of your invoices, credit card expenses, reimbursements and your purchasing workflow with hh2 AP Payments. With tools that let you capture and code invoices and credit card transactions, intuitive reimbursement workflows and a multitude of approval options, AP routing and approving never flowed so smoothly. All combined with expert accounting integration. Intuitive Invoice Coding and Approval Apps for smartphones and tablets, along with a fully-featured website, makes the process extremely mobile friendly. Bring in invoices through email, over your network or directly over your mobile device. Code the invoice to a job, commitment, commitment item, cost code, category, expense account, AP account or tax group. Distribute the cost between multiple jobs or coding practices. How it works: Bring your invoices into hh2 AP Payments with intuitive ways that won’t interrupt your day-to-day business activities. Email capture will take in PDFs from monitored email accounts and import them straight into our system. Network capture allows you to setup a folder on your network that will bring over all documents submitted to them. Mobile capture will take documents that have been scanned in using native mobile apps and deliver them to the hh2 AP Payments app. Invoices that are brought into the system can easily be assigned an approval path. The approval paths can be based on a job, a group, manually submitted or you can create custom approval paths to suit your approval needs. Once the invoice has reached the final approval, it will automatically sync back into your accounting system. Credit Card & Reimbursement Transaction Coding Your employees can capture photos of their receipts and code them on their smartphone or tablet at the time of purchase. Most receipts will automatically associate with the credit card invoices when they are imported into AP Payments. If your receipt does not tie to its associated invoice, take advantage of our easy-to-learn tools for manually linking your documents. Take the hassle out of credit card transactions and reimbursements with elegant coding and tracking features that AP Payments brings to your accounting processes. Revolutionary Credit Card Receipt and Reimbursement Approval and Routing Capture photos of the receipt at the time of purchase, eliminating the need to keep the receipt. Easily code the receipt to a job, cost code, category, commitment, commitment item or account. Distribute the cost between multiple jobs or coding practices. Reimbursements are coded similar to receipts and can go through the same approval paths or can be setup to their own approval path. How it works: Your employees will be able to take photos of their receipts at the time of purchase. They can code them to jobs, cost codes, commitments, commitment items, categories or accounts. They also will be able to place a comment for the receipt if needed. Your on-staff accountant imports the credit card expenses into AP Payments, and each expense will create an invoice that is automatically routed to the credit card holder. The invoices will automatically connect to the receipt if the date and expense match up with each other. Some receipts may not link due to the date or the amount entered for the receipt being incorrect. The user can easily associate these receipts with the invoices in a simple process. Once each invoice and receipt are linked and coded correctly, the credit card user approves the invoice and it is routed, by default, back to the on-staff accountant for their approval. You can give your users the ability to manually route the invoice to another person, such as a project manager, as well. The invoice is then brought back into the accounting system once the accountant gives the final approval.

Core Cloud Systems is a new mobile development platform that offers companies the opportunity to develop forms and workflows that can be completed on mobile devices and sent seamlessly to Timberscan, Sage 100 or 300 CRE. Core Cloud Systems was designed with four core features that allow companies to recreate their own custom paper-based processes in a single mobile web application. Imagine eliminating the need for countless third party applications by consolidating all paper-based forms into one fully mobile and fully integrated environment. Let’s explore the 4 core features of Core Cloud Systems: Form Wizard: Every business process generally begins with a form or request. With the Core Cloud Systems Form Wizard, companies can quickly and easily build forms and deploy to IOS, or desktop users. Because Core Cloud Systems is integrated, all form data can be directly and securely sent to Timberscan, Sage 100 or Sage 300 CRE. Forms can be created for payroll, job cost or accounts payable; the list is endless. Core Cloud Systems also eliminates the need for scanning and indexing by sending coded PDF documents to Timberscan AIM. Workflow and Routing: Core Cloud Systems can be configured for on-the-fly or automatic routing. Notifications are also sent out with hyperlinks to forms in the routing process. Combining the use of the Core Cloud Systems Form Wizard and routing allows users to build nearly any workflow process for any department. Consolidate all of your paper forms, inspections, and checklists into one single mobile application. Global Folders: The use of Global Folders allows companies to share documents and forms via an easy-to-use web folder structure. Global Folders and the documents they contain can only be viewed by users with proper security rights. Core Cloud Systems customers use Global Folders to replace FTP sites for publishing handbooks, manuals and project documents, to name just a few. Core Cloud Systems Reporting: By making form responses reportable in the Core Cloud Systems Form Wizard, users can leverage the Core Cloud Systems reporting tool to visualize form data. Simply select a form, select which responses in the form to report on, and use the Core Cloud Systems reporting features to group, sort and filter form data. We encourage you to start consolidating all your paper-based forms processes inside the new Core Cloud Systems platform. Become more efficient and eliminate manual steps using complete end to end paper-free workflows. To learn more contact your Sage Reseller, or Core Associates.