Comparison

Kanban vs WorkFlow

Price, ratings, monetisation and update history for both apps, side by side — with what reviewers say about each.

Head to head
About

Kanban

This app helps you organize daily to-dos, work projects, and goals with a simple, intuitive interface. It offers extensive customization and various views to manage tasks efficiently and see your progress clearly.

Highlights
  • Folders, categories, and tags for organization
  • Multiple task views (list, grid, board)
  • Unlimited tasks and subtasks
  • Sync across devices via iCloud
  • Reminders and calendar integration
  • Customizable home screen and widgets
  • Dark mode and native design
Features
Read full description

Meet Doneit, a feature-packed projects and tasks manager that focuses on simplicity and organization. With Doneit, you don't need to worry about your tasks lists ever being messy because we have designed the app to help you better organize all of your daily to-do's, work projects, and more, and its main goal is to help you become more efficient and start accomplishing all of your tasks and goals quicker, no matter how small or big they are, because Doneit will definitely help you see the full picture of what should be done now and what can wait until the later day. Doneit offers a delightful user interface that will feel right at home on your Apple devices. It's simple and intuitive, and it will let you start using Doneit at its full potential with no introduction needed and in just a matter of time. The app offers an extensive variety of different features that are designed to help you become more organized and efficient. Doneit features folders, smart categories, categories, tags, priorities, statuses, attributes, tasks, and subtasks. There are various tasks organization options available throughout the app, as well as quite a few customization options that will give you an incredible opportunity of making the app feel more unique to you. KEY FEATURES: - Up to 2 categories to help you better organize your tasks - 3 different tasks views that include list, grid, and board views - Unlimited number of tasks - Unlimited number of subtasks that can be added to help you accomplish your main tasks quicker - Sync across multiple devices connected to a single iCloud account - Sync with the system's Reminders app - Ability to schedule a reminder that will send you a notification when the task is due - Support for all-day reminders - Ability to add your tasks and subtasks as events in the system's Calendar app - Huge variety of tasks sorting options - Different filters for your tasks lists - Ability to import all of your reminders from the system's Reminders app - Ability to import all of your calendar events from the system's Calendar app - Ability to add notes to each of the tasks and subtasks, as well as to the tasks lists - Ability to add links to your tasks and subtasks - Just archive or hide unnecessary tasks that you don't want to delete yet - Various Home Screen customization options that will let you quickly hide sections that you are not interested in at all - Fully customizable screens for adding and editing the tasks & subtasks - Home Screen quick actions - Multiple swipe actions - Ability to pin important tasks and subtasks - Fully native design - Beautiful dark mode - Standalone watchOS app - Support for Siri shortcuts - Support for app shortcuts on iOS 18 and iPadOS 18 - Support for focus filters - More than 5 Home and Lock Screen widgets for you to view all of your tasks - Available on iOS, iPadOS, watchOS, and macOS PREMIUM FEATURES: - Add an unlimited number of categories - Advanced board view - Timeline view for your tasks - List actions - Advanced tasks filters - Securely share and collaborate on your categories with others via iCloud - Get access to folders, smart categories, tags, priorities, statuses, and custom task & subtask attributes - Ability to add different attachments to tasks and subtasks, such as files, photos, scanned documents, and drawings - Schedule recurring reminders with custom repeat intervals - Ability to edit items in bulk - 10 different app icons for you to choose the one that you prefer the most - 15 amazing tint colors for the app's user interface - Ability to set a custom appearance (Dark, light or system) If you have any questions or concerns regarding our app, we are always here to help you! Just reach out to us at info@designtech.so. Privacy policy: https://designtech.notion.site/DesignTech-Privacy-Policy-18bc124eba40809eba48e6af249ebd2c. Terms of service: https://designtech.notion.site/DesignTech-Terms-of-Service-18cc124eba4080c58316f2ed81f84bff.

About

WorkFlow

This app streamlines construction site documentation by digitizing welding protocols. It captures GPS data, images, and scans barcodes to create comprehensive, cloud-based project records accessible to authorized team members.

Highlights
  • Digital welding protocols
  • GPS location tracking
  • Barcode scanning
  • Cloud synchronization
  • Project management
  • Team collaboration
  • Automated report generation
Features
Read full description

WorkFlow ist Ihr neuer Assistent auf und neben der Baustelle: Schluss mit händischem Zusammentragen der Schweißprotokolle. Mit WorkFlow stellen wir Ihnen ab sofort einen virtuellen Verwalter Ihrer aktuellen und abgeschlossenen Baustellenprojekte an die Seite. WorkFlow vereinfacht Ihre Dokumentation und stellt diese allen Beteiligten mit Zugriffsberechtigung jederzeit online zur Verfügung. +++ SCHWEIßEN +++ Schälen, reinigen, Produkt verbauen, Barcode scannen, losschweißen - diese Schritte sind allseits bekannt. Durch App-Unterstützung beim Schweißvorgang wird das Schweißprotokoll um weitere Daten erweitert: zum einen durch GPS-Daten, die den Ort des Bauteils speichern und Bilder, um die fachgerechte Montage des Bauteils dokumentieren. +++ SYNCHRONISIEREN +++ Die WorkFlow App übermittelt alle Daten papierlos in unsere sichere WorkFlow Cloud, wo sie in Echtzeit nach Projekten sortiert, aufgearbeitet und verwahrt werden. Von hier aus sind Protokolle immer und überall abrufbar. +++ VERWALTEN +++ Zurück im Baucontainer können Sie dank WorkFlow alle Bauteile einsehen. Jede Baustelle erhält ein eigenes Projekt und wird so vollständig erfasst. Alle Protokolle, Bilder, Bauteile und weitere Produktinformationen sind zentral an einem Punkt abrufbar. WorkFlow bietet Ihnen zahlreiche Vorteile bei Ihrer Arbeit # Schluss mit dem Papierkrieg WorkFlow ersetzt handschriftlich ausgefüllte Schweißprotokolle. Das senkt den Papierverbrauch und verringert die Zettelwirtschaft auf dem Schreibtisch. # Automatisierte Protokollerstellung Dank der Bluetooth-Verbindung zwischen FRIAMAT und WorkFlow App, werden alle Schweißvorgänge digital verarbeitet. So lassen sich csv-, xls-, pdf- oder DSV-Protokolle erstellen. # Livetracking der Baustelle Die Echtzeit-Erfassung ermöglicht es, vom Baucontainer aus den Fortschritt auf der Baustelle zu verfolgen. # Rund um die Uhr Zugriff Mit WorkFlow haben Sie immer Zugriff auf Ihre Projekte und Bauteilansichten. 24 Stunden am Tag, 7 Tage die Woche. # Map-unterstützte Bauteilansicht Was liegt wo? Die GPS-Daten im Protokoll ermöglichen eine Kartenansicht, die alle Bauteile auf einen Blick zeigt. So wissen Sie immer, welche Bauteile wo liegen. # Teamwork makes the dream work Baustellen sind Teamarbeit. Verwalten Sie Ihre Mannschaft, indem Sie Mitarbeiter in Ihr Projekt einladen.

Screenshots

Kanban4 screens
WorkFlow4 screens

Verdict

The call

The clearest difference is rating: WorkFlow at 5.0 against Kanban's 4.5. WorkFlow also leads on in-app purchases (none vs 9) and iOS requirement (13.0 vs 26.0). Kanban's advantage is ratings volume (279 vs 2) and update cadence (fortnightly vs every 2 months). On price, ads and device support there is nothing between them.

Scored on Price · Rating · Positive reviews · Number of ratings · Update frequency · Ads · In-app purchases · Monetization · Best chart rank · Devices · Requires iOS

CostPrice · In-app purchases · Ads · Monetization

Both are free to download. Kanban sells 7 in-app purchases, starting at $2.99 per month. WorkFlow asks for nothing beyond the download.

ReceptionRating · Positive reviews · Number of ratings

WorkFlow holds the better App Store score, 5.0 against 4.5. That said, the two scores are not equally well evidenced: Kanban has 279 ratings behind it against 2, so its average is the more settled of the two.

UpkeepUpdate frequency

Kanban ships an update fortnightly, WorkFlow every 2 months. The most recent releases landed on September 19, 2026 and August 21, 2026 respectively.

Scorecard6 real differences · 4 level
Kanban versus WorkFlow: the parameters behind the verdict, then further details
ParameterKanbanWorkFlow
PriceFreeFree
Rating4.5 (279 ratings)5.0 (2 ratings) — better
Positive reviews46.2% of reviews—
Number of ratings279 — better2
Update frequencyFortnightly — betterEvery 2 months
AdsNoNo
In-app purchasesYesNo — better
MonetizationFreemiumFree — better
DevicesiPhone, iPad, Mac, Apple Watch — betteriPhone, iPad, iPod
Requires iOS26.013.0 — better
Further details — not scored
Size203 MB20 MB
Age rating4+4+
DeveloperDesignTech SIAAliaxis Deutschland GmbH

Customer experience

Kanban

All ratings279 ratings
Positive87.8%
Neutral3.9%
Negative8.2%
Written reviews186 reviews
Positive46.2%
Neutral14.0%
Negative39.8%

WorkFlow

All ratings2 ratings
Positive100.0%
Neutral0.0%
Negative0.0%

Bugs and requests

Kanban

Reported bugs

25 issues
  • Tasks disappear or get lost during sync
  • Sync fails between Mac and iPhone/iPad
  • Subtasks not syncing across devices
  • Kanban board columns duplicating
  • Timeline view broken with tiny blocks and poor layout
Show 20 more
  • iCloud sync errors (CKErrorDomain error 11)
  • Categories and sections randomly appearing/disappearing
  • Double-clicking tasks on Mac doesn't open edit dialog
  • App freezes when switching between categories
  • Slow performance and high CPU usage on Mac
  • Sidebar freezing after one click
  • Deleted items still showing after manual sync
  • Badge count not clearing properly
  • Drag and drop not working for timeline events
  • Import from Apple Reminders loses folder structure
  • Reminders integration only imports titles, not details
  • Crashes when accessing Calendar or Reminders features
  • Tasks moving to wrong categories unexpectedly
  • Completed tasks not updating status properly
  • Dialog boxes not closable with ESC key
  • Attachment downloads not working
  • Photo selection closing without attaching
  • Premium features not accessible despite purchase
  • Restore purchase feature broken
  • Slow responsiveness on M1 Mac

Requested features

24 requests
  • Drag and drop functionality for tasks and boards
  • Better Kanban board implementation with custom column ordering
  • Sample templates for new users
  • Improved timeline view with zoom controls
  • Export functionality (PDF, XLSX, CSV)
Show 19 more
  • Windows version
  • Web version
  • Better subtask management and creation
  • Recurring task flexibility (specific days, custom patterns)
  • Attachment support (images, documents, PDFs)
  • Dark mode customization options
  • Quick task creation shortcuts
  • Email integration and drag-drop from email
  • GitHub/GitLab integration
  • Outlook integration
  • Language options (English alternative to poor translations)
  • Restore/undo functionality for archived items
  • Improved Apple Watch support
  • Live activities support
  • Task filtering by multiple tags
  • Ability to reorder boards and categories visually
  • Shared collaboration features
  • Backup to external cloud storage
  • Keyboard shortcuts for faster workflow

WorkFlow

Not enough reviews yet to summarise bugs or requests.

In-app purchases

7 purchases

Kanban

Subscriptions4
  • Monthly3 Days trial$2.991 Month
  • Monthly$2.991 Month
  • Yearly7 Days trial2 variants$9.991 Year
Show 1 more
  • Yearly$9.991 Year
One-time3
  • Premium Lifetime$9.99
  • Doneit Premium$19.99
  • Premium Lifetime2 variants$19.99
None

WorkFlow

No in-app purchases

Questions

Is Kanban free?
Kanban is free to download, with in-app purchases available.
Is WorkFlow free?
WorkFlow is free to download, with no in-app purchases.
Which has better reviews, Kanban or WorkFlow?
WorkFlow is rated higher. Kanban averages 4.5 out of 5 from 279 ratings, while WorkFlow averages 5.0 from 2 ratings.
Do Kanban or WorkFlow have ads?
Neither Kanban nor WorkFlow shows ads.
Which is updated more often, Kanban or WorkFlow?
Kanban ships an update fortnightly, and WorkFlow every 2 months. Most recently, Kanban was updated on September 19, 2026 and WorkFlow on August 21, 2026.

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