Comparison

Workflowy vs PromoCapture LIVE

Price, ratings, monetisation and update history for both apps, side by side — with what reviewers say about each.

Head to head
About

Workflowy

Capture ideas, manage tasks, and organize your thoughts with an infinitely nestable system. This app offers AI assistance for summarization and brainstorming, along with collaborative features and robust search capabilities. It syncs across devices and works offline, making it a powerful tool for personal and team productivity.

Highlights
  • Infinitely nested lists
  • AI summarization and brainstorming
  • Kanban boards for task management
  • Real-time collaboration and sharing
  • Global search and filtering
  • Offline access and cross-device sync
  • Tagging and mentions
Features
Read full description

Workflowy is a simple, distraction-free app for capturing notes, managing tasks, and organizing your thinking. Infinitely nestable, surprisingly powerful - it helps you manage all the information in your life. With Workflowy you can: • Capture notes and ideas in an instant • Organize complex thinking with infinite nesting • Ask AI to summarize, rewrite, or brainstorm with your notes • Plan and manage tasks with kanban boards • #Tag and @assign items to stay on top of things • Link items across lists - edit once, update everywhere • Share and collaborate in real-time • Upload photos, files, and embed videos • Search and filter your entire Workflowy in seconds Workflowy syncs across all your devices and auto-saves everything. No more missing notes or lost files. Trusted by teams and thinkers at: Atlassian, Slack, The New York Times, and thousands of entrepreneurs, writers, engineers, scientists, and students worldwide. Feature highlights: • Infinitely nested lists • Workflowy AI (chat with notes, AI nodes, quick actions) • Calendar • Kanban boards • Mirrors (live synced copies) • #Tags and @mentions • Date organization with /date shortcuts • Global text search and filtering • Simple sharing and permissions • Works offline • Syncs with desktop and web • One-swipe task completion • File uploads and image attachments • Highlight text and color tags • Item starring • YouTube and X embeds • MFA (Multi-factor authentication) • Expand and collapse lists • Mobile keyboard shortcuts Terms of Use (EULA): https://www.apple.com/legal/internet-services/itunes/appstore/dev/stdeula/

About

PromoCapture LIVE

Streamline event guest management with a digital, real-time check-in system. This app replaces paper lists and spreadsheets, offering an intuitive interface for efficient guest entry on iOS devices. It functions offline, making it ideal for any event size.

Highlights
  • Create and manage guest lists
  • Real-time guest check-in
  • Offline functionality
  • Intuitive user interface
  • Guest list updates
  • Eliminates paper lists and spreadsheets
Features
Read full description

Create, manage and update a professional guest list for your next event. Eliminate messy paper lists and ugly spreadsheets with this easy to use event check-in app. Access your up to date lists and efficiently check-in your guests – all in real time – with our handy app on either your iPhone or iPad. It works offline too. This practicable app cuts out all of the unnecessary bells and whistles and enables you to quickly locate your guests and get them into your event. The straightforward user interface and streamlined features also eliminates the need for training and makes the app a perfect solution for event managers and brand ambassadors – regardless of the size of the event.

Screenshots

Workflowy4 screens
PromoCapture LIVE3 screens

Verdict

The call

The clearest difference is in-app purchases: PromoCapture LIVE at none against Workflowy's 2. Workflowy's advantage is update cadence (weekly vs every 4 months) and ratings volume (8.2K vs 1). On price, rating, ads and device support there is nothing between them.

Scored on Price · Rating · Positive reviews · Number of ratings · Update frequency · Ads · In-app purchases · Monetization · Best chart rank · Devices · Requires iOS

CostPrice · In-app purchases · Ads · Monetization

Both are free to download. Workflowy sells 2 in-app purchases, starting at $8.99 per month. PromoCapture LIVE asks for nothing beyond the download.

ReceptionRating · Positive reviews · Number of ratings

PromoCapture LIVE holds the better App Store score, 5.0 against 4.8. That said, the two scores are not equally well evidenced: Workflowy has 8.2K ratings behind it against 1, so its average is the more settled of the two.

UpkeepUpdate frequency

Workflowy ships an update weekly, PromoCapture LIVE every 4 months. The most recent releases landed on November 1, 2026 and October 20, 2026 respectively.

Scorecard5 real differences · 5 level
Workflowy versus PromoCapture LIVE: the parameters behind the verdict, then further details
ParameterWorkflowyPromoCapture LIVE
PriceFreeFree
Rating4.8 (8.2K ratings)5.0 (1 ratings) — better
Positive reviews88.1% of reviews—
Number of ratings8.2K — better1
Update frequencyWeekly — betterEvery 4 months
AdsNoNo
In-app purchasesYesNo — better
MonetizationFree with in-app purchasesFree — better
DevicesiPhone, iPad, iPod — betteriPhone, iPad
Requires iOS15.6 — better18.0
Further details — not scored
Size148 MB1 MB
Age rating4+4+
DeveloperFunRoutine INCPromo Capture

Customer experience

Workflowy

All ratings8,242 ratings
Positive96.9%
Neutral1.3%
Negative1.8%
Written reviews1,078 reviews
Positive88.1%
Neutral4.7%
Negative7.1%

PromoCapture LIVE

All ratings1 ratings
Positive100.0%
Neutral0.0%
Negative0.0%

Bugs and requests

Workflowy

Reported bugs

3 issues
  • Cursor sometimes gets stuck
  • Syncing issues between web and mobile versions
  • Inability to delete items consistently

Requested features

4 requests
  • Add ability to attach files and documents
  • Improve mobile app experience
  • Implement better notification and reminder system
  • Add more formatting options (e.g., font styles, colors)

PromoCapture LIVE

Not enough reviews yet to summarise bugs or requests.

In-app purchases

2 purchases

Workflowy

Subscriptions2
  • Workflowy Pro - Monthly$8.991 Month
  • Workflowy Pro - Yearly$79.991 Year
None

PromoCapture LIVE

No in-app purchases

Questions

Is Workflowy free?
Workflowy is free to download, with in-app purchases available.
Is PromoCapture LIVE free?
PromoCapture LIVE is free to download, with no in-app purchases.
Which has better reviews, Workflowy or PromoCapture LIVE?
PromoCapture LIVE is rated higher. Workflowy averages 4.8 out of 5 from 8.2K ratings, while PromoCapture LIVE averages 5.0 from 1 ratings.
Do Workflowy or PromoCapture LIVE have ads?
Neither Workflowy nor PromoCapture LIVE shows ads.
Which is updated more often, Workflowy or PromoCapture LIVE?
Workflowy ships an update weekly, and PromoCapture LIVE every 4 months. Most recently, Workflowy was updated on November 1, 2026 and PromoCapture LIVE on October 20, 2026.

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