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Workflowy: Note, List, Outline

Workflowy: Note, List, Outline

Notes App and To Do List

8.2K ratings
1062 reviews
🔧 Utilities
📊 Productivity
Free

Details

  • Released
  • Updated
  • September 28, 2012
  • August 18, 2026

Features

Developer

FunRoutine INC
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Workflowy: Note, List, Outline screenshot #1 for iPhone
Workflowy: Note, List, Outline screenshot #2 for iPhone
Workflowy: Note, List, Outline screenshot #3 for iPhone
Workflowy: Note, List, Outline screenshot #4 for iPhone
Workflowy: Note, List, Outline screenshot #5 for iPhone
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About

Capture ideas, manage tasks, and organize your thoughts with an infinitely nestable system. This app offers AI assistance for summarization and brainstorming, along with collaborative features and robust search capabilities. It syncs across devices and works offline, making it a powerful tool for personal and team productivity.

✓Infinitely nested lists
✓AI summarization and brainstorming
✓Kanban boards for task management
✓Real-time collaboration and sharing
✓Global search and filtering
✓Offline access and cross-device sync
✓Tagging and mentions
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What users say

Summarized from real user reviews of Workflowy. Based on 8.2K reviews and a 4.8/5 average, it highlights the 6 positives and 4 negatives reviewers mention most about this Productivity app.

Positive things

  • 🚀Best way to organize thoughts
  • 🔒Secure and reliable
  • 👍Simple and intuitive
  • 👍Excellent for productivity and organization
  • 👍Versatile for various use cases
  • 👍Syncs seamlessly across devices

Negative things

  • 🐛Occasional data loss issues
  • 🐛Offline mode not always reliable
  • 🔋Can be slow on mobile devices
  • 👎Limited customization options
See all reviews

What's New in Workflowy

4.3.2608181120

August 18, 2026

- Bug fixes and adjustments. Enjoying the app? Leave us a rating – it really helps! Have feedback or ideas? You can find us on Twitter @WorkFlowy, Reddit r/Workflowy, or in the Workflowy Blog & Help Center. We’re always listening.

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User reviews

Most RecentHighest RatedLowest Rated

Workflowy is awesome

I run my life through Workflowy it’s amazing
Niel malhotraNiel malhotra

Infinite Joy

I could write a poem about how delightful it is using infinite indents with infinite searchability.
I’m looking forward to learning more about this app. 10/10 recommend!
cjpj876cjpj876

Love Workflowy, app could use some work

I absolutely love Workflowy on my desktop. What I struggle with on the app version is that the arrow to flip through photos doesn’t work and zooming in to pictures is really difficult. It would be great if you could work on this. Also, I know you probably have been working on this or trying to since you’re always coming out with new functionality, but notifications would be life changing. I could literally keep everything on Workflowy without having to schedule reminders on Google Calendar or whatever else.
Show more
Camiler35Camiler35

Calendar

The calendar has no parameters: week and quarter
bradlllybradllly

Amazing organization tool

I recommend this to everyone I know! The one tool I’ve used daily for years.
Avezy77Avezy77
See 1057 more reviews

User experience

🐞

Reported Bugs

3 issues

Cursor sometimes gets stuck

Bug

Syncing issues between web and mobile versions

Bug

Inability to delete items consistently

Bug
✨

Requested Features

4 requests

Add ability to attach files and documents

Feature

Improve mobile app experience

Feature

Implement better notification and reminder system

Feature

Add more formatting options (e.g., font styles, colors)

Feature

FAQ

What is Workflowy used for?

Workflowy is designed for capturing notes, managing tasks, and organizing your thinking. Its infinitely nestable structure allows you to break down complex ideas into manageable points, making it suitable for everything from simple to-do lists to detailed project outlines.

What are the key features of Workflowy?

Key features include infinitely nested lists for deep organization, AI assistance for summarizing and brainstorming, kanban boards for task management, real-time collaboration, robust search and filtering, and offline access. It also supports tagging, mentions, and file uploads.

Is Workflowy free to use?

The app offers a free tier with core functionality. Additional features and expanded capabilities are available through in-app purchases, allowing users to upgrade based on their needs.

What devices is Workflowy compatible with?

Workflowy syncs seamlessly across all your devices, including desktop, web, and mobile. This ensures your notes and tasks are always up-to-date and accessible wherever you are, even when offline.

How does Workflowy help with task management?

Workflowy facilitates task management through features like kanban boards, allowing you to visualize your workflow. You can also use tags and mentions to assign tasks and track progress, with one-swipe completion for efficiency.