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Workflowy: Note, List, Outline

Workflowy: Note, List, Outline

Notes App and To Do List

8.2K ratings
1072 reviews
🔧 Utilities
📊 Productivity
Free
In-App Purchases

Details

  • Released
  • Updated
  • September 28, 2012
  • October 7, 2026

Features

Developer

FunRoutine INC
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Workflowy: Note, List, Outline screenshot #1 for iPhone
Workflowy: Note, List, Outline screenshot #2 for iPhone
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Workflowy: Note, List, Outline screenshot #4 for iPhone
Workflowy: Note, List, Outline screenshot #5 for iPhone
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About

Capture ideas, manage tasks, and organize your thoughts with an infinitely nestable system. This app offers AI assistance for summarization and brainstorming, along with collaborative features and robust search capabilities. It syncs across devices and works offline, making it a powerful tool for personal and team productivity.

✓Infinitely nested lists
✓AI summarization and brainstorming
✓Kanban boards for task management
✓Real-time collaboration and sharing
✓Global search and filtering
✓Offline access and cross-device sync
✓Tagging and mentions
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What users say

Summarized from real user reviews of Workflowy. Based on 8.2K reviews and a 4.8/5 average, it highlights the 6 positives and 4 negatives reviewers mention most about this Productivity app.

Positive things

  • 🚀Best way to organize thoughts
  • 🔒Secure and reliable
  • 👍Simple and intuitive
  • 👍Excellent for productivity and organization
  • 👍Versatile for various use cases
  • 👍Syncs seamlessly across devices

Negative things

  • 🐛Occasional data loss issues
  • 🐛Offline mode not always reliable
  • 🔋Can be slow on mobile devices
  • 👎Limited customization options
See all reviews
+1

What's New in Workflowy

4.3.2610061056

October 7, 2026

– Improvements and bug fixes; Enjoying the app? Leave us a rating – it really helps! Have feedback or ideas? You can find us on Twitter @WorkFlowy, Reddit r/Workflowy, or in the Workflowy Blog & Help Center. We’re always listening.

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2

Subscriptions & In-App Purchases

Workflowy Pro - Monthly

Unlimited nodes, file uploads, and more.

$8.991 Month
How to cancel Workflowy subscription ⁉️

User reviews

Most RecentHighest RatedLowest Rated

Organize your life.

Such a simple and yet powerful app, I finally found it. Infinite bullet points with infinite hierarchies to organize every aspect of your life, from projects to simple lists.
Danny/KDanny/K

Great App

Love Workflowy. Been using for like 10 years, or a good long time at least.
GuybertIVGuybertIV

Amazing, Simple, Clean

I absolutely love this app because it is so Simple and organized. It’s the only thing I use for all my task management
¡$$$!¡$$$!

Best Notetaker Out There

Been using Workflowy for over 3 years now. I had tried every notetaker/organizer out there looking for something that worked for me before landing on Workflowy. So many new improvements and features have been added since I first started using the platform and it just keeps getting better. I can’t imagine ever using a different platform.
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L-5678.1234L-5678.1234

Best minimalist GTD app out there

I am a huge fan of this app. Use it for a full David Allen - type work ecosystem and absolutely love it. I have been using it for roughly 12 years and absolutely could not live without it.
Francis_FarmerFrancis_Farmer
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User experience

🐞

Reported Bugs

3 issues

Cursor sometimes gets stuck

Bug

Syncing issues between web and mobile versions

Bug

Inability to delete items consistently

Bug
✨

Requested Features

4 requests

Add ability to attach files and documents

Feature

Improve mobile app experience

Feature

Implement better notification and reminder system

Feature

Add more formatting options (e.g., font styles, colors)

Feature

FAQ

What is Workflowy used for?

Workflowy is designed for capturing notes, managing tasks, and organizing your thinking. Its infinitely nestable structure allows you to break down complex ideas into manageable points, making it suitable for everything from simple to-do lists to detailed project outlines.

What are the key features of Workflowy?

Key features include infinitely nested lists for deep organization, AI assistance for summarizing and brainstorming, kanban boards for task management, real-time collaboration, robust search and filtering, and offline access. It also supports tagging, mentions, and file uploads.

Is Workflowy free to use?

The app offers a free tier with core functionality. Additional features and expanded capabilities are available through in-app purchases, allowing users to upgrade based on their needs.

What devices is Workflowy compatible with?

Workflowy syncs seamlessly across all your devices, including desktop, web, and mobile. This ensures your notes and tasks are always up-to-date and accessible wherever you are, even when offline.

How does Workflowy help with task management?

Workflowy facilitates task management through features like kanban boards, allowing you to visualize your workflow. You can also use tags and mentions to assign tasks and track progress, with one-swipe completion for efficiency.