Workflowy vs To do list
Price, ratings, monetisation and update history for both apps, side by side — with what reviewers say about each.
Workflowy
Capture ideas, manage tasks, and organize your thoughts with an infinitely nestable system. This app offers AI assistance for summarization and brainstorming, along with collaborative features and robust search capabilities. It syncs across devices and works offline, making it a powerful tool for personal and team productivity.
- Infinitely nested lists
- AI summarization and brainstorming
- Kanban boards for task management
- Real-time collaboration and sharing
- Global search and filtering
- Offline access and cross-device sync
- Tagging and mentions
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Workflowy is a simple, distraction-free app for capturing notes, managing tasks, and organizing your thinking. Infinitely nestable, surprisingly powerful - it helps you manage all the information in your life. With Workflowy you can: • Capture notes and ideas in an instant • Organize complex thinking with infinite nesting • Ask AI to summarize, rewrite, or brainstorm with your notes • Plan and manage tasks with kanban boards • #Tag and @assign items to stay on top of things • Link items across lists - edit once, update everywhere • Share and collaborate in real-time • Upload photos, files, and embed videos • Search and filter your entire Workflowy in seconds Workflowy syncs across all your devices and auto-saves everything. No more missing notes or lost files. Trusted by teams and thinkers at: Atlassian, Slack, The New York Times, and thousands of entrepreneurs, writers, engineers, scientists, and students worldwide. Feature highlights: • Infinitely nested lists • Workflowy AI (chat with notes, AI nodes, quick actions) • Calendar • Kanban boards • Mirrors (live synced copies) • #Tags and @mentions • Date organization with /date shortcuts • Global text search and filtering • Simple sharing and permissions • Works offline • Syncs with desktop and web • One-swipe task completion • File uploads and image attachments • Highlight text and color tags • Item starring • YouTube and X embeds • MFA (Multi-factor authentication) • Expand and collapse lists • Mobile keyboard shortcuts Terms of Use (EULA): https://www.apple.com/legal/internet-services/itunes/appstore/dev/stdeula/
To do list
This minimalist app helps you focus on completing just three tasks daily to build momentum and feel accomplished. It offers AI-powered suggestions and habit tracking to encourage consistency and personal growth without overwhelming you.
- Focus on 3 daily tasks
- AI task suggestions
- Habit streak tracking
- Progress insights
- Minimalist interface
- Daily wins reflection
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3 Things – Daily Tasks, Simplified Feel good every day by completing just 3 things. 3 Things is a minimalist daily task and habit tracker that helps you stay focused, build momentum, and feel accomplished — without the overwhelm of long to-do lists. Why Just 3 Things? Most task lists are too long. 3 Things keeps it simple — you choose (or get AI-suggested) just three tasks to focus on each day. Big or small, three wins a day can change everything. Powered by Smart AI - Get helpful task suggestions tailored to your past completions (Premium feature that require Subscription) - AI learns your habits and nudges you toward better routines (Premium feature that require Subscription) - See what types of tasks you tend to complete (or avoid) (Premium feature that require Subscription) Build Better Habits - Track your daily streak and progress over time - Revisit tasks you didn’t complete - Reflect on your wins and get insights into your behavior (Premium feature requires Subscription) Simple, Focused, Feel-Good Design Clean interface with zero clutter Focus only on what matters today Great for productivity, wellness, or personal growth Start small. Stay consistent. Feel accomplished. 3 Things a day make the anxiety go away! Download 3 Things and get started today. Privacy Policy: https://www.dailylabs.net/3things/privacy.html Terms of Service: https://www.dailylabs.net/3things/terms.html Licensing Agreement (EULA): [http://www.apple.com/legal/itunes/appstore/dev/stdeula](http://www.apple.com/legal/itunes/appstore/dev/stdeula)
Screenshots
Verdict
The clearest difference is ratings volume: Workflowy at 8.2K against To do list's 7. To do list's advantage is iOS requirement (12.0 vs 15.6). On price, rating, update cadence and ads there is nothing between them.
Scored on Price · Rating · Positive reviews · Number of ratings · Update frequency · Ads · In-app purchases · Monetization · Best chart rank · Devices · Requires iOS
Both are free to download. Workflowy sells 2 in-app purchases, starting at $8.99 per month and To do list sells 3 in-app purchases, starting at $1.99 per month. Whichever you choose, the download price is not the number that matters.
To do list holds the better App Store score, 5.0 against 4.8. That said, the two scores are not equally well evidenced: Workflowy has 8.2K ratings behind it against 7, so its average is the more settled of the two.
Workflowy ships an update weekly, To do list every 11 days. The most recent releases landed on November 2, 2026 and October 24, 2026 respectively.
| Parameter | Workflowy | To do list |
|---|---|---|
| Price | Free | Free |
| Rating | 4.8 (8.2K ratings) | 5.0 (7 ratings) — better |
| Positive reviews | 88.1% of reviews | — |
| Number of ratings | 8.2K — better | 7 |
| Update frequency | Weekly — better | Every 11 days |
| Ads | No | No |
| In-app purchases | Yes | Yes |
| Monetization | Free with in-app purchases | Freemium |
| Devices | iPhone, iPad, iPod | iPhone, iPad, iPod |
| Requires iOS | 15.6 | 12.0 — better |
| Further details — not scored | ||
| Size | 148 MB | 69 MB |
| Age rating | 4+ | 4+ |
| Developer | FunRoutine INC | Daily Labs, LLC |
Customer experience
Workflowy
To do list
Bugs and requests
Workflowy
Reported bugs
3 issues- Cursor sometimes gets stuck
- Syncing issues between web and mobile versions
- Inability to delete items consistently
Requested features
4 requests- Add ability to attach files and documents
- Improve mobile app experience
- Implement better notification and reminder system
- Add more formatting options (e.g., font styles, colors)
To do list
Not enough reviews yet to summarise bugs or requests.
In-app purchases
Workflowy
- Workflowy Pro - Monthly$8.991 Month
- Workflowy Pro - Yearly$79.991 Year
To do list
- Premium Monthly$1.991 Month
- Premium Annual3 Days trial$11.991 Year
- Premium Lifetime$29.99









