Comparison

Microsoft To Do vs Kanban

Price, ratings, monetisation and update history for both apps, side by side — with what reviewers say about each.

Head to head
About

Microsoft To Do

Manage your daily tasks and create various lists to stay organized. This app offers personalized daily planning tools and intelligent suggestions to help you focus on what matters. Collaborate with others on shared lists and access your tasks across all your devices.

Highlights
  • Personalized daily planner
  • Intelligent task suggestions
  • Cross-device syncing
  • Collaborative list sharing
  • Task breakdown into steps
  • File attachments up to 25MB
  • Customizable themes and dark mode
Features
Read full description

Stay organized and manage your day-to-day with Microsoft To Do. Make shopping lists or task lists, take notes, record collections, set reminders and more to improve your productivity and focus on what matters. Microsoft To Do is the task management app that makes it easy to stay organized and manage your life. Accomplish what’s important to you each day with My Day and Suggestions, personalized day planner tools. Intelligent suggestions recommend tasks from across your lists that may be relevant each day. Quickly capture and retrieve your lists and tasks across devices by syncing reminders and tasks with Microsoft 365 to access them anywhere. For lists in personal accounts, you can collaborate with anyone with updated notifications for any changes to your to-do lists. Capture tasks from different Microsoft apps and services and sync them with Microsoft To Do, from flagging emails as tasks in Outlook to lists from Cortana. Your tasks and lists are hosted securely on the Microsoft 365 service. Make your lists unique with customizable features like emoji, colorful themes, dark mode and more. Stay connected and collaborate with friends and family by sharing lists that stay synced as changes are made. Microsoft To Do Features: Daily planner • Stay focused with My Day, a personalized daily planner with suggested tasks • Get your lists anywhere, on any device • Share your list with anyone and work together • Add notes to any task Task manager • Share lists and tasks with your friends, family, colleagues, and classmates • Get notified when others create, complete or remove tasks in shared lists • Personalize your lists by choosing theme colors or backgrounds • Set one-time or recurring due dates and reminders • Break your tasks into manageable steps • Attach up to 25MB of files to any task To-do lists for any purpose • Bill planner • Shopping lists • Set reminders • Task management • Business calendar • Note taking • And more Microsoft 365 Integration • Sync your tasks between Outlook and To Do • Host lists and tasks with the reliability and security of Microsoft 365 • Compile tasks from across your Microsoft 365 apps and services Whether it's for work, school, or home, To Do helps you organize and simplify your plans. To Do is free and available on all your devices. Learn more: https://to-do.microsoft.com Follow us on Twitter: @MicrosoftToDo Have an idea or feature suggestion? https://go.microsoft.com/fwlink/?linkid=2171952 Need support? https://go.microsoft.com/fwlink/?linkid=2156547 By installing Microsoft To Do, you agree to the Microsoft Terms of Use: https://go.microsoft.com/fwlink/?linkid=842575

About

Kanban

This app helps you organize daily to-dos, work projects, and goals with a simple, intuitive interface. It offers extensive customization and various views to manage tasks efficiently and see your progress clearly.

Highlights
  • Folders, categories, and tags for organization
  • Multiple task views (list, grid, board)
  • Unlimited tasks and subtasks
  • Sync across devices via iCloud
  • Reminders and calendar integration
  • Customizable home screen and widgets
  • Dark mode and native design
Features
Read full description

Meet Doneit, a feature-packed projects and tasks manager that focuses on simplicity and organization. With Doneit, you don't need to worry about your tasks lists ever being messy because we have designed the app to help you better organize all of your daily to-do's, work projects, and more, and its main goal is to help you become more efficient and start accomplishing all of your tasks and goals quicker, no matter how small or big they are, because Doneit will definitely help you see the full picture of what should be done now and what can wait until the later day. Doneit offers a delightful user interface that will feel right at home on your Apple devices. It's simple and intuitive, and it will let you start using Doneit at its full potential with no introduction needed and in just a matter of time. The app offers an extensive variety of different features that are designed to help you become more organized and efficient. Doneit features folders, smart categories, categories, tags, priorities, statuses, attributes, tasks, and subtasks. There are various tasks organization options available throughout the app, as well as quite a few customization options that will give you an incredible opportunity of making the app feel more unique to you. KEY FEATURES: - Up to 2 categories to help you better organize your tasks - 3 different tasks views that include list, grid, and board views - Unlimited number of tasks - Unlimited number of subtasks that can be added to help you accomplish your main tasks quicker - Sync across multiple devices connected to a single iCloud account - Sync with the system's Reminders app - Ability to schedule a reminder that will send you a notification when the task is due - Support for all-day reminders - Ability to add your tasks and subtasks as events in the system's Calendar app - Huge variety of tasks sorting options - Different filters for your tasks lists - Ability to import all of your reminders from the system's Reminders app - Ability to import all of your calendar events from the system's Calendar app - Ability to add notes to each of the tasks and subtasks, as well as to the tasks lists - Ability to add links to your tasks and subtasks - Just archive or hide unnecessary tasks that you don't want to delete yet - Various Home Screen customization options that will let you quickly hide sections that you are not interested in at all - Fully customizable screens for adding and editing the tasks & subtasks - Home Screen quick actions - Multiple swipe actions - Ability to pin important tasks and subtasks - Fully native design - Beautiful dark mode - Standalone watchOS app - Support for Siri shortcuts - Support for app shortcuts on iOS 18 and iPadOS 18 - Support for focus filters - More than 5 Home and Lock Screen widgets for you to view all of your tasks - Available on iOS, iPadOS, watchOS, and macOS PREMIUM FEATURES: - Add an unlimited number of categories - Advanced board view - Timeline view for your tasks - List actions - Advanced tasks filters - Securely share and collaborate on your categories with others via iCloud - Get access to folders, smart categories, tags, priorities, statuses, and custom task & subtask attributes - Ability to add different attachments to tasks and subtasks, such as files, photos, scanned documents, and drawings - Schedule recurring reminders with custom repeat intervals - Ability to edit items in bulk - 10 different app icons for you to choose the one that you prefer the most - 15 amazing tint colors for the app's user interface - Ability to set a custom appearance (Dark, light or system) If you have any questions or concerns regarding our app, we are always here to help you! Just reach out to us at info@designtech.so. Privacy policy: https://designtech.notion.site/DesignTech-Privacy-Policy-18bc124eba40809eba48e6af249ebd2c. Terms of service: https://designtech.notion.site/DesignTech-Terms-of-Service-18cc124eba4080c58316f2ed81f84bff.

Screenshots

Microsoft To Do4 screens
Kanban4 screens

Verdict

The call

The clearest difference is in-app purchases: Microsoft To Do at none against Kanban's 9. Microsoft To Do also leads on ratings volume (265K vs 279) and rating (4.7 vs 4.5). On price, review sentiment, update cadence and ads there is nothing between them.

Scored on Price · Rating · Positive reviews · Number of ratings · Update frequency · Ads · In-app purchases · Monetization · Best chart rank · Devices · Requires iOS

CostPrice · In-app purchases · Ads · Monetization

Both are free to download. Kanban sells 7 in-app purchases, starting at $2.99 per month. Microsoft To Do asks for nothing beyond the download.

ReceptionRating · Positive reviews · Number of ratings

Microsoft To Do holds the better App Store score, 4.7 against 4.5. That said, the two scores are not equally well evidenced: Microsoft To Do has 265K ratings behind it against 279, so its average is the more settled of the two. Written reviews complicate that: 42% of Microsoft To Do's written reviews are positive against 46% of Kanban's, so the app with the better star average is not the one people write more warmly about.

UpkeepUpdate frequency

Microsoft To Do ships an update monthly, Kanban fortnightly. The most recent releases landed on September 24, 2026 and September 19, 2026 respectively.

Scorecard6 real differences · 5 level
Microsoft To Do versus Kanban: the parameters behind the verdict, then further details
ParameterMicrosoft To DoKanban
PriceFreeFree
Rating4.7 (265K ratings) — better4.5 (279 ratings)
Positive reviews42.5% of reviews46.2% of reviews — better
Number of ratings265K — better279
Update frequencyMonthlyFortnightly — better
AdsNoNo
In-app purchasesNo — betterYes
MonetizationFree — betterFreemium
Best chart rank#136 — better
DevicesiPhone, iPad, Apple WatchiPhone, iPad, Mac, Apple Watch — better
Requires iOS17.6 — better26.0
Further details — not scored
Size160 MB203 MB
Age rating4+4+
DeveloperMicrosoft CorporationDesignTech SIA

Customer experience

Microsoft To Do

All ratings264,508 ratings
Positive93.7%
Neutral2.9%
Negative3.4%
Written reviews1,404 reviews
Positive42.5%
Neutral15.5%
Negative42.1%

Kanban

All ratings279 ratings
Positive87.8%
Neutral3.9%
Negative8.2%
Written reviews186 reviews
Positive46.2%
Neutral14.0%
Negative39.8%

User reviews

Microsoft To Do

From 265K App Store ratings

What we love

  • 🚀 Lightning-fast syncing
  • 👍 Visually appealing design
  • 📅 Helpful 'My Day' feature
  • 💡 Customizable backgrounds
  • 🤝 Shared list functionality

Room to improve

  • 🐛 Frequent crashes and bugs
  • 🔀 Difficulty rearranging tasks
  • 🗓️ Lack of calendar view
  • 🔍 Poor search and sorting options
  • 🔗 Inconsistent syncing across devices

Kanban

From 279 App Store ratings

What we love

  • 🎨 Beautiful and clean UI design
  • 🔧 Highly customizable with extensive options
  • 📱 Cross-platform support (Mac, iPad, iPhone)
  • 🏷️ Flexible task organization with tags, folders, categories
  • 📊 Multiple view options (Kanban, timeline, grid, list)

Room to improve

  • 🐛 Frequent crashes and instability
  • 🔄 Unreliable sync between devices
  • ❌ Unintuitive and confusing user interface
  • 📚 Lack of documentation and tutorials
  • ⚠️ Data loss and disappearing tasks

Bugs and requests

Microsoft To Do

Reported bugs

6 issues
  • Disappearing tasks and lists
  • Inconsistent behavior when checking off tasks
  • Syncing issues causing duplicate lists
  • Login problems and account suspension
  • Formatting issues and random spacing
Show 1 more
  • Inability to delete or rearrange completed tasks

Requested features

6 requests
  • Calendar view for planned tasks
  • Ability to create custom smart lists
  • Improved sorting and filtering options
  • Automatic population of 'My Day' tasks
  • Subtask and nested list functionality
Show 1 more
  • Direct integration with Outlook and Planner

Kanban

Reported bugs

25 issues
  • Tasks disappear or get lost during sync
  • Sync fails between Mac and iPhone/iPad
  • Subtasks not syncing across devices
  • Kanban board columns duplicating
  • Timeline view broken with tiny blocks and poor layout
Show 20 more
  • iCloud sync errors (CKErrorDomain error 11)
  • Categories and sections randomly appearing/disappearing
  • Double-clicking tasks on Mac doesn't open edit dialog
  • App freezes when switching between categories
  • Slow performance and high CPU usage on Mac
  • Sidebar freezing after one click
  • Deleted items still showing after manual sync
  • Badge count not clearing properly
  • Drag and drop not working for timeline events
  • Import from Apple Reminders loses folder structure
  • Reminders integration only imports titles, not details
  • Crashes when accessing Calendar or Reminders features
  • Tasks moving to wrong categories unexpectedly
  • Completed tasks not updating status properly
  • Dialog boxes not closable with ESC key
  • Attachment downloads not working
  • Photo selection closing without attaching
  • Premium features not accessible despite purchase
  • Restore purchase feature broken
  • Slow responsiveness on M1 Mac

Requested features

24 requests
  • Drag and drop functionality for tasks and boards
  • Better Kanban board implementation with custom column ordering
  • Sample templates for new users
  • Improved timeline view with zoom controls
  • Export functionality (PDF, XLSX, CSV)
Show 19 more
  • Windows version
  • Web version
  • Better subtask management and creation
  • Recurring task flexibility (specific days, custom patterns)
  • Attachment support (images, documents, PDFs)
  • Dark mode customization options
  • Quick task creation shortcuts
  • Email integration and drag-drop from email
  • GitHub/GitLab integration
  • Outlook integration
  • Language options (English alternative to poor translations)
  • Restore/undo functionality for archived items
  • Improved Apple Watch support
  • Live activities support
  • Task filtering by multiple tags
  • Ability to reorder boards and categories visually
  • Shared collaboration features
  • Backup to external cloud storage
  • Keyboard shortcuts for faster workflow

In-app purchases

None

Microsoft To Do

No in-app purchases

7 purchases

Kanban

Subscriptions4
  • Monthly3 Days trial$2.991 Month
  • Monthly$2.991 Month
  • Yearly7 Days trial2 variants$9.991 Year
Show 1 more
  • Yearly$9.991 Year
One-time3
  • Premium Lifetime$9.99
  • Doneit Premium$19.99
  • Premium Lifetime2 variants$19.99

Questions

Is Microsoft To Do free?
Microsoft To Do is free to download, with no in-app purchases.
Is Kanban free?
Kanban is free to download, with in-app purchases available.
Which has better reviews, Microsoft To Do or Kanban?
Microsoft To Do is rated higher. Microsoft To Do averages 4.7 out of 5 from 265K ratings, while Kanban averages 4.5 from 279 ratings.
Do Microsoft To Do or Kanban have ads?
Neither Microsoft To Do nor Kanban shows ads.
Which is updated more often, Microsoft To Do or Kanban?
Microsoft To Do ships an update monthly, and Kanban fortnightly. Most recently, Microsoft To Do was updated on September 24, 2026 and Kanban on September 19, 2026.

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