Comparison

EssentialPIM vs AppFlowy

Price, ratings, monetisation and update history for both apps, side by side — with what reviewers say about each.

Head to head
About

EssentialPIM

Manage your personal information with this comprehensive organizer. It handles calendars, tasks, contacts, and passwords, with seamless synchronization across devices and platforms. Organize tasks hierarchically and securely store sensitive data.

Highlights
  • Calendar management
  • Task management with hierarchical structure
  • Contact organization
  • Secure password storage
  • Synchronization with Windows version
  • Synchronization with Google Tasks
Features
Read full description

This is an iOS version of highly popular on Windows platform personal information manager - EssentialPIM. It allows you to manage Calendars, Tasks, Contacts and Passwords (first two types of data are synchronized with iOS internal apps). All your data is interconnected and in one package! - Synchronize your data Syncs with Windows version of EssentialPIM (Free and Pro). - Hierarchical tasks structure Flexible structure that organizes tasks into multiple trees, with sub trees and leaves. - Secure passwords list Self-locking mechanism offers safe and convenient way to store all your passwords and other sensitive data. Key features: - Includes Tasks and Passwords modules (more in the development) - Flawless synchronization with Win EPIM (including Calendar and Contacts with built-in iOS apps) works as over Wi-Fi as over cellular networks - Automatic synchronization with Google Tasks - Ads free Support and feedback: If you are looking for help or have any questions or ideas, please contact us by using the following email address: epimsupport@essentialpim.com. About translation: Seeing EssentialPIM not being fully translated into your language? We would like to invite you to take part in the translation process. It’s easy and fun. And if you aren’t ready to do translation just yet, you can still review the existing one for mistakes. Please contact us at epimsupport@essentialpim.com and we will reply back with an invite. As a token of appreciation, all active contributors get free EssentialPIM Pro Windows version licenses.

About

AppFlowy

This AI-powered workspace centralizes tasks, notes, and projects with flexible data visualization. Collaborate with teams, leverage AI for content generation and insights, and enjoy offline access and self-hosting for data control.

Highlights
  • AI-powered content generation and insights
  • Organize data in tables, Kanban, and calendars
  • Create rich documents with 20+ content types
  • Team collaboration and knowledge base
  • Offline support and self-hosting options
  • Cross-device synchronization
Features
Read full description

Bring projects, wikis, and teams together with AI AppFlowy is an AI collaborative workspace where you achieve more without losing control of your data. A centralized place for your tasks, notes, docs, and projects. Organize and visualize your data in tables, Kanban boards, calendars, and more. Transform the way you work with AppFlowy - Tasks & Projects: Break down complex projects into manageable tasks, create your own priority labels, status tags, and set due dates. Capture every details in a database and - visualize data in any way you want - Notes & Docs: Create beautiful, organized documents with to-dos, images, files, code block, math equation, and 20+ content types - Kanban Boards: Visualize your workflow with customizable boards, add checklists to track subtasks, and label and group tasks into different buckets - Calendar View: Stay on top of deadlines and milestones AI - Get answers. Ask AppFlowy AI questions about your content and get answers in seconds - Find inspiration. AppFlowy AI uses the most advanced AI models such as GPT-4 and Claude 3 Sonnet - Be more productive. Use AI to generate the first draft, write better, check spelling and grammar, translate, extract keywords and insight, etc Fast performance, native experience, and privacy-oriented - 100% Offline Support: Work anytime, anywhere—no internet required - Self-Hosting: Keep your data under your control with easy self-hosting options - Lightning-Fast: Experience the speed of native performance on all devices - AppFlowy is open source: Benefit from a transparent, community-driven development process Team collaboration Whether you're a startup disrupting the market, a marketing team planning your next campaign, or a software development team practicing agile methodologies, AppFlowy adapts to your needs. - Invite team members to collaborate in the same workspace - Build a centralized knowledge base for your team - Project Planning: Map out your strategy and track progress - Task Management: Keep everyone aligned and productive - Meeting Organization: Plan, conduct, and follow up on meetings effectively - Goal Setting: Define and monitor team and company objectives - Agile Sprints: Plan and execute sprints with ease - Document Collaboration: Create, edit, and share documents in real-time Stay in sync anywhere, anytime - Create on the Go: Add tasks, notes, and updates from anywhere - Cross-Device Sync: Seamlessly transition between desktop and mobile - Offline Mode: Access and edit your work without an internet connection - Reminders: Set custom alerts for important events and deadlines Download AppFlowy now and revolutionize the way you work!

Screenshots

EssentialPIM4 screens
AppFlowy4 screens

Verdict

The call

The clearest difference is review sentiment: AppFlowy at 68% against EssentialPIM's 21%. AppFlowy also leads on rating (4.2 vs 2.6) and update cadence (every 6 days vs every 2 months). EssentialPIM's advantage is device support (3 vs 1) and iOS requirement (12.0 vs 16.0). On price, ratings volume, ads and in-app purchases there is nothing between them.

Scored on Price · Rating · Positive reviews · Number of ratings · Update frequency · Ads · In-app purchases · Monetization · Best chart rank · Devices · Requires iOS

CostPrice · In-app purchases · Ads · Monetization

Both are free to download. Neither carries in-app purchases, so what you see is what you pay.

ReceptionRating · Positive reviews · Number of ratings

AppFlowy holds the better App Store score, 4.2 against 2.6. Both are backed by a comparable volume of ratings — 12 and 33 respectively. Written reviews point the same way: 21% of EssentialPIM's written reviews are positive against 68% of AppFlowy's.

UpkeepUpdate frequency

EssentialPIM ships an update every 2 months, AppFlowy every 6 days. The most recent releases landed on October 6, 2026 and October 12, 2026 respectively.

Scorecard5 real differences · 5 level
EssentialPIM versus AppFlowy: the parameters behind the verdict, then further details
ParameterEssentialPIMAppFlowy
PriceFreeFree
Rating2.6 (12 ratings)4.2 (33 ratings) — better
Positive reviews21.1% of reviews67.9% of reviews — better
Number of ratings1233 — better
Update frequencyEvery 2 monthsEvery 6 days — better
AdsNoNo
In-app purchasesNoNo
MonetizationFreeFree
DevicesiPhone, iPad, iPod — betteriPhone
Requires iOS12.0 — better16.0
Further details — not scored
Size15 MB213 MB
Age rating4+4+
DeveloperAstonsoftAppFlowy

Customer experience

EssentialPIM

All ratings12 ratings
Positive41.7%
Neutral8.3%
Negative50.0%
Written reviews38 reviews
Positive21.1%
Neutral18.4%
Negative60.5%

AppFlowy

All ratings33 ratings
Positive78.8%
Neutral12.1%
Negative9.1%
Written reviews56 reviews
Positive67.9%
Neutral10.7%
Negative21.4%

In-app purchases

None

EssentialPIM

No in-app purchases

None

AppFlowy

No in-app purchases

Questions

Is EssentialPIM free?
EssentialPIM is free to download, with no in-app purchases.
Is AppFlowy free?
AppFlowy is free to download, with no in-app purchases.
Which has better reviews, EssentialPIM or AppFlowy?
AppFlowy is rated higher. EssentialPIM averages 2.6 out of 5 from 12 ratings, while AppFlowy averages 4.2 from 33 ratings.
Do EssentialPIM or AppFlowy have ads?
Neither EssentialPIM nor AppFlowy shows ads.
Which is updated more often, EssentialPIM or AppFlowy?
EssentialPIM ships an update every 2 months, and AppFlowy every 6 days. Most recently, EssentialPIM was updated on October 6, 2026 and AppFlowy on October 12, 2026.

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