Comparison

Workflowy vs OmniFocus 3

Price, ratings, monetisation and update history for both apps, side by side — with what reviewers say about each.

Head to head
About

Workflowy

Capture ideas, manage tasks, and organize your thoughts with an infinitely nestable system. This app offers AI assistance for summarization and brainstorming, along with collaborative features and robust search capabilities. It syncs across devices and works offline, making it a powerful tool for personal and team productivity.

Highlights
  • Infinitely nested lists
  • AI summarization and brainstorming
  • Kanban boards for task management
  • Real-time collaboration and sharing
  • Global search and filtering
  • Offline access and cross-device sync
  • Tagging and mentions
Features
Read full description

Workflowy is a simple, distraction-free app for capturing notes, managing tasks, and organizing your thinking. Infinitely nestable, surprisingly powerful - it helps you manage all the information in your life. With Workflowy you can: • Capture notes and ideas in an instant • Organize complex thinking with infinite nesting • Ask AI to summarize, rewrite, or brainstorm with your notes • Plan and manage tasks with kanban boards • #Tag and @assign items to stay on top of things • Link items across lists - edit once, update everywhere • Share and collaborate in real-time • Upload photos, files, and embed videos • Search and filter your entire Workflowy in seconds Workflowy syncs across all your devices and auto-saves everything. No more missing notes or lost files. Trusted by teams and thinkers at: Atlassian, Slack, The New York Times, and thousands of entrepreneurs, writers, engineers, scientists, and students worldwide. Feature highlights: • Infinitely nested lists • Workflowy AI (chat with notes, AI nodes, quick actions) • Calendar • Kanban boards • Mirrors (live synced copies) • #Tags and @mentions • Date organization with /date shortcuts • Global text search and filtering • Simple sharing and permissions • Works offline • Syncs with desktop and web • One-swipe task completion • File uploads and image attachments • Highlight text and color tags • Item starring • YouTube and X embeds • MFA (Multi-factor authentication) • Expand and collapse lists • Mobile keyboard shortcuts Terms of Use (EULA): https://www.apple.com/legal/internet-services/itunes/appstore/dev/stdeula/

About

OmniFocus 3

This app helps you organize projects and tasks with tags and priorities. It offers a forecast view for daily planning and a review perspective to keep you on track. Syncing across devices ensures your data is always up-to-date and secure.

Highlights
  • Task and project organization
  • Tagging for cross-project organization
  • Forecast view for daily planning
  • Review perspective for staying on track
  • Secure syncing across devices
  • Batch editing for multiple tasks
  • Customizable perspectives
Read full description

Two-week free trial! OmniFocus Standard and Pro are in-app purchases, with discounts for people who bought earlier versions of OmniFocus for iOS. Or you can get OmniFocus for iOS, Mac, and web for just one price with the OmniFocus Subscription. Download the app for details. Use OmniFocus to accomplish more every day. Create projects and tasks, organize them with tags, focus on what you can do right now — and get stuff done. OmniFocus — now celebrating 10 years as the trusted, gold-standard to-do list app — brings unrivaled power and flexibility to your iPhone and iPad, making it easy to work the way you want to work. OmniFocus manages everything in your busy life. Use projects to organize tasks naturally, and then add tags to organize across projects. Easily enter tasks when you’re on the go, and process them when you have time. Tap the Forecast view — which shows both tasks and calendar events — to get a handle on your day. Use the Review perspective to keep your projects and tasks on track. Then let our free syncing system make sure your data is the same on all your iOS devices. (And on OmniFocus for Mac and Web, available separately.) Because your data is encrypted, it’s safe in the cloud. STANDARD FEATURES • NEW: Tags add a powerful additional organizing tool. Create tags for person, energy level, priority, location, and more. • NEW: Batch editing lets you set due dates, tags, and other data for multiple tasks all at once • NEW: Flexible inspectors allow you to show only the features you use, and reorder them so your favorites are where you want them • NEW: The Forecast view shows your tasks and calendar events in order, so you can better see what’s coming up in your day • NEW: Enhanced repeating tasks are easier than ever to set up — and they work with real-world examples such as the first weekday of the month • Inbox is where you quickly add tasks — save them when you think of them, organize them later • Syncing supports end-to-end encryption so that your data is safe wherever it’s stored, on our server or yours • Notes can be attached to your tasks, so you have the information you need • Attachments — graphics and audio — add rich information to your tasks • View options let you customize each perspective by deciding what it should show and how it should filter your tasks • The Review perspective takes you through your projects and tasks — so you stay organized • With Siri support you can add tasks just by talking • OmniFocus Mail Drop adds tasks via email and works with services like IFTTT and Zapier • The Today Widget and the Apple Watch app show you your most important items — you don’t even have to open OmniFocus on your phone to know what’s up Pro features make OmniFocus even more powerful: PRO FEATURES • Custom perspectives help you create new ways to see your data by filtering and grouping projects and tags. NEW: The filtering rules are simpler to use while being more powerful than ever, letting you combine rules with “all,” “any,” and “none.” You can also choose any image to use as your custom perspective’s icon, and a custom tint color to go with it. • NEW: Today’s Forecast can include items with a specific tag, and you can reorder those tasks however you choose, so you can plan your day better • The customizable sidebar and home screen lets you organize your perspectives the way you want to, for super-fast access • The Today Widget shows a perspective of your choice in Notification Center Download OmniFocus and start your free trial! The app includes a quick tutorial and a manual — and there’s plenty more on the website. SUPPORT If you have feedback or questions, our Support Humans would love to hear from you! Send email to omnifocus@omnigroup.com, call us at at 1-800-315-6664 or +1-206-523-4152, or reach us on Twitter at @omnifocus. Subscription Terms of Service: https://www.omnigroup.com/legal

Screenshots

Workflowy4 screens
OmniFocus 34 screens

Verdict

The call

The clearest difference is rating: Workflowy at 4.8 against OmniFocus 3's 3.9. Workflowy also leads on update cadence (weekly vs every 3 months) and review sentiment (88% vs 68%). On price, in-app purchases, monetization model and device support there is nothing between them.

Scored on Price · Rating · Positive reviews · Number of ratings · Update frequency · Ads · In-app purchases · Monetization · Best chart rank · Devices · Requires iOS

CostPrice · In-app purchases · Ads · Monetization

Both are free to download. Workflowy sells 2 in-app purchases, starting at $8.99 per month and OmniFocus 3 sells 8 in-app purchases, starting at $9.99 per month. Whichever you choose, the download price is not the number that matters.

ReceptionRating · Positive reviews · Number of ratings

Workflowy holds the better App Store score, 4.8 against 3.9. That said, the two scores are not equally well evidenced: Workflowy has 8.2K ratings behind it against 1.1K, so its average is the more settled of the two. Written reviews point the same way: 88% of Workflowy's written reviews are positive against 68% of OmniFocus 3's.

UpkeepUpdate frequency

Workflowy ships an update weekly, OmniFocus 3 every 3 months. The most recent releases landed on November 1, 2026 and October 23, 2026 respectively.

Scorecard4 real differences · 6 level
Workflowy versus OmniFocus 3: the parameters behind the verdict, then further details
ParameterWorkflowyOmniFocus 3
PriceFreeFree
Rating4.8 (8.2K ratings) — better3.9 (1.1K ratings)
Positive reviews88.1% of reviews — better67.9% of reviews
Number of ratings8.2K — better1.1K
Update frequencyWeekly — betterEvery 3 months
AdsNo—
In-app purchasesYesYes
MonetizationFree with in-app purchasesFreemium
DevicesiPhone, iPad, iPodiPhone, iPad, iPod, Apple Watch — better
Requires iOS15.614.0 — better
Further details — not scored
Size148 MB167 MB
Age rating4+4+
DeveloperFunRoutine INCThe Omni Group

Customer experience

Workflowy

All ratings8,242 ratings
Positive96.9%
Neutral1.3%
Negative1.8%
Written reviews1,078 reviews
Positive88.1%
Neutral4.7%
Negative7.1%

OmniFocus 3

All ratings1,058 ratings
Positive71.1%
Neutral5.9%
Negative23.1%
Written reviews53 reviews
Positive67.9%
Neutral11.3%
Negative20.8%

User reviews

Workflowy

From 8.2K App Store ratings

What we love

  • 🚀 Best way to organize thoughts
  • 🔒 Secure and reliable
  • 👍 Simple and intuitive
  • 👍 Excellent for productivity and organization
  • 👍 Versatile for various use cases

Room to improve

  • 🐛 Occasional data loss issues
  • 🐛 Offline mode not always reliable
  • 🔋 Can be slow on mobile devices
  • 👎 Limited customization options

OmniFocus 3

From 1.1K App Store ratings

What we love

  • 🚀 Powerful and customizable task management
  • 👍 Helps stay organized and on top of tasks
  • 🔒 Reliable and trustworthy system
  • 💡 Flexible tag system improves organization
  • 👍 Excellent customer support

Room to improve

  • 💰 Expensive, especially with need to repurchase for upgrades
  • 🐛 Occasional sync and stability issues
  • 🔍 Steep learning curve for new users
  • 📱 iOS app feels less polished than Mac version

Bugs and requests

Workflowy

Reported bugs

3 issues
  • Cursor sometimes gets stuck
  • Syncing issues between web and mobile versions
  • Inability to delete items consistently

Requested features

4 requests
  • Add ability to attach files and documents
  • Improve mobile app experience
  • Implement better notification and reminder system
  • Add more formatting options (e.g., font styles, colors)

OmniFocus 3

Reported bugs

2 issues
  • Apple Watch complication showing incorrect task count
  • Inability to view task completion dates on mobile

Requested features

3 requests
  • Calendar integration with start time sorting
  • Checklists and structured notes within tasks
  • Improved aesthetics and UI design

In-app purchases

2 purchases

Workflowy

Subscriptions2
  • Workflowy Pro - Monthly$8.991 Month
  • Workflowy Pro - Yearly$79.991 Year
8 purchases

OmniFocus 3

Subscriptions3
  • Legacy OmniFocus Subscription14 Days trial$9.991 Month
  • OmniFocus Subscription$9.991 Month
  • Legacy OmniFocus Subscription14 Days trial$99.991 Year
One-time5
  • Free Trial3 variantsFree
  • Upgrade to v3 Standard$24.99
  • Upgrade to v3 Pro$37.99
Show 2 more
  • Unlock Standard$49.99
  • Unlock Pro$74.99

Questions

Is Workflowy free?
Workflowy is free to download, with in-app purchases available.
Is OmniFocus 3 free?
OmniFocus 3 is free to download, with in-app purchases available.
Which has better reviews, Workflowy or OmniFocus 3?
Workflowy is rated higher. Workflowy averages 4.8 out of 5 from 8.2K ratings, while OmniFocus 3 averages 3.9 from 1.1K ratings.
Which is updated more often, Workflowy or OmniFocus 3?
Workflowy ships an update weekly, and OmniFocus 3 every 3 months. Most recently, Workflowy was updated on November 1, 2026 and OmniFocus 3 on October 23, 2026.

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