Comparison

Workflowy vs OneTapNote

Price, ratings, monetisation and update history for both apps, side by side — with what reviewers say about each.

Head to head
About

Workflowy

Capture notes, manage tasks, and organize your thoughts with infinite nesting. This app offers AI summarization, kanban boards, and real-time collaboration. It syncs across all devices and saves everything automatically.

Highlights
  • Infinitely nested lists
  • Workflowy AI for summarization and brainstorming
  • Kanban boards for task management
  • Real-time sharing and collaboration
  • Global text search and filtering
  • Offline access and cross-device sync
Features
Read full description

Workflowy is a simple, distraction-free app for capturing notes, managing tasks, and organizing your thinking. Infinitely nestable, surprisingly powerful - it helps you manage all the information in your life. With Workflowy you can: • Capture notes and ideas in an instant • Organize complex thinking with infinite nesting • Ask AI to summarize, rewrite, or brainstorm with your notes • Plan and manage tasks with kanban boards • #Tag and @assign items to stay on top of things • Link items across lists - edit once, update everywhere • Share and collaborate in real-time • Upload photos, files, and embed videos • Search and filter your entire Workflowy in seconds Workflowy syncs across all your devices and auto-saves everything. No more missing notes or lost files. Trusted by teams and thinkers at: Atlassian, Slack, The New York Times, and thousands of entrepreneurs, writers, engineers, scientists, and students worldwide. Feature highlights: • Infinitely nested lists • Workflowy AI (chat with notes, AI nodes, quick actions) • Calendar • Kanban boards • Mirrors (live synced copies) • #Tags and @mentions • Date organization with /date shortcuts • Global text search and filtering • Simple sharing and permissions • Works offline • Syncs with desktop and web • One-swipe task completion • File uploads and image attachments • Highlight text and color tags • Item starring • YouTube and X embeds • MFA (Multi-factor authentication) • Expand and collapse lists • Mobile keyboard shortcuts Terms of Use (EULA): https://www.apple.com/legal/internet-services/itunes/appstore/dev/stdeula/

About

OneTapNote

Features
Read full description

OneTapNote, just tap, every day of your life. What do you need to note down? Your physical condition? Your exercise? What you studied? You are busy and have a lot of tasks to do every day. Maybe there is more than one kind of thing you want to record. No problem! You can note down your days with just a tap. ##Features## - Easy: just tap your days - Custom settings: icons, colors, tags, order - Safe: Your notes are not collected - Themes: multiple themes to choose from - Save: Backup and restore available - Output: CSV output supported - Reminder: I will notify you once a day if you need it - Languages: English, French, Italian, Japanese, Korean, Chinese (simplified/traditional) All ideas, feedback and suggestions are welcome. http://appa.flat-kids.net/

Screenshots

Workflowy4 screens
OneTapNote4 screens

Verdict

The call

The clearest difference is in-app purchases: OneTapNote at none against Workflowy's 2. Workflowy's advantage is ads (none vs shown) and update cadence (weekly vs monthly). On price, device support and iOS requirement there is nothing between them.

Scored on Price · Rating · Positive reviews · Number of ratings · Update frequency · Ads · In-app purchases · Monetization · Best chart rank · Devices · Requires iOS

CostPrice · In-app purchases · Ads · Monetization

Both are free to download. Workflowy sells 2 in-app purchases, starting at $8.99 per month. OneTapNote asks for nothing beyond the download.

UpkeepUpdate frequency

Workflowy ships an update weekly, OneTapNote monthly. The most recent releases landed on November 8, 2026 and November 3, 2026 respectively.

Scorecard3 real differences · 7 level
Workflowy versus OneTapNote: the parameters behind the verdict, then further details
ParameterWorkflowyOneTapNote
PriceFreeFree
Rating4.8 (8.3K ratings) — better—
Positive reviews88.1% of reviews—
Number of ratings8.3K — better—
Update frequencyWeekly — betterMonthly
AdsNo — betterYes
In-app purchasesYesNo — better
MonetizationFreemium—
DevicesiPhone, iPad, iPod — betteriPhone, iPod
Requires iOS15.615.6
Further details — not scored
Size54 MB43 MB
Age rating4+4+
DeveloperFunRoutine INCMami Takata

Bugs and requests

Workflowy

Reported bugs

3 issues
  • Cursor sometimes gets stuck
  • Syncing issues between web and mobile versions
  • Inability to delete items consistently

Requested features

4 requests
  • Add ability to attach files and documents
  • Improve mobile app experience
  • Implement better notification and reminder system
  • Add more formatting options (e.g., font styles, colors)

OneTapNote

Not enough reviews yet to summarise bugs or requests.

In-app purchases

2 purchases

Workflowy

Subscriptions2
  • Workflowy Pro - Monthly$8.991 Month
  • Workflowy Pro - Yearly$79.991 Year
None

OneTapNote

No in-app purchases

Questions

Is Workflowy free?
Workflowy is free to download, with in-app purchases available.
Is OneTapNote free?
OneTapNote is free to download, with no in-app purchases.
Do Workflowy or OneTapNote have ads?
OneTapNote shows ads; Workflowy does not.
Which is updated more often, Workflowy or OneTapNote?
Workflowy ships an update weekly, and OneTapNote monthly. Most recently, Workflowy was updated on November 8, 2026 and OneTapNote on November 3, 2026.

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