Comparison

Workflowy vs Notebook

Price, ratings, monetisation and update history for both apps, side by side — with what reviewers say about each.

Head to head
About

Workflowy

Capture ideas, manage tasks, and organize your thoughts with an infinitely nestable system. This app offers AI assistance for summarization and brainstorming, along with collaborative features and robust search capabilities. It syncs across devices and works offline, making it a powerful tool for personal and team productivity.

Highlights
  • Infinitely nested lists
  • AI summarization and brainstorming
  • Kanban boards for task management
  • Real-time collaboration and sharing
  • Global search and filtering
  • Offline access and cross-device sync
  • Tagging and mentions
Features
Read full description

Workflowy is a simple, distraction-free app for capturing notes, managing tasks, and organizing your thinking. Infinitely nestable, surprisingly powerful - it helps you manage all the information in your life. With Workflowy you can: • Capture notes and ideas in an instant • Organize complex thinking with infinite nesting • Ask AI to summarize, rewrite, or brainstorm with your notes • Plan and manage tasks with kanban boards • #Tag and @assign items to stay on top of things • Link items across lists - edit once, update everywhere • Share and collaborate in real-time • Upload photos, files, and embed videos • Search and filter your entire Workflowy in seconds Workflowy syncs across all your devices and auto-saves everything. No more missing notes or lost files. Trusted by teams and thinkers at: Atlassian, Slack, The New York Times, and thousands of entrepreneurs, writers, engineers, scientists, and students worldwide. Feature highlights: • Infinitely nested lists • Workflowy AI (chat with notes, AI nodes, quick actions) • Calendar • Kanban boards • Mirrors (live synced copies) • #Tags and @mentions • Date organization with /date shortcuts • Global text search and filtering • Simple sharing and permissions • Works offline • Syncs with desktop and web • One-swipe task completion • File uploads and image attachments • Highlight text and color tags • Item starring • YouTube and X embeds • MFA (Multi-factor authentication) • Expand and collapse lists • Mobile keyboard shortcuts Terms of Use (EULA): https://www.apple.com/legal/internet-services/itunes/appstore/dev/stdeula/

About

Notebook

Organize your thoughts, plans, and ideas with a versatile notebook and list-making application. Create unlimited notes, manage tasks with checklists, and customize your workspace. Sync across devices for seamless access to your organized information.

Highlights
  • Unlimited notes and lists
  • Folders and organization tools
  • Rich text editing
  • Checklists and to-do lists
  • Cloud sync and backup
  • Quick search and tags
Features
Read full description

Organize Your Thoughts, Simplify Your Life! Tired of messy notes or forgotten ideas?
 Turn chaos into clarity with Notes – Notebook & List Maker, your ultimate space for creativity, planning, and productivity.
Whether you’re journaling, managing projects, or capturing daily ideas — keep everything beautifully organized and accessible anytime, anywhere. Perfect for students, professionals, creators, and anyone who loves to stay organized and inspired! Key Features • Unlimited Notes & Lists
Write, plan, and create without limits — from quick thoughts to detailed notebooks. • Folders & Organization Tools
Sort your notes easily into folders and categories for a clean, clutter-free workspace. • Rich Text Editing
Customize fonts, colors, and styles to make your notes uniquely yours. • Checklists & To-Do Lists
Stay productive with easy task lists and reminders — perfect for daily routines or long-term goals. • Cloud Sync & Backup
Access your notes from anywhere with secure cloud sync and never lose important data again. • Quick Search & Tags
Find what you need instantly with smart search and tagging features. Go Premium Unlock your full potential with Notes Premium: • Ad-Free Experience
Enjoy distraction-free writing and focus on what matters most. • Unlimited Folders & Storage
Create as many notebooks and folders as you like — perfect for large projects or journaling. • Exclusive Themes & Customization
Personalize your workspace with elegant themes and color palettes. • Priority Support
Get faster assistance from our team whenever you need help. Subscription Info Weekly Subscription – $4.99 Use Cases * Journaling & daily reflections
 * Project planning & task management
 * Study notes & class organization
 * Grocery lists & reminders
 * Creative writing or brainstorming ideas
 * Work documentation & meeting notes
 We know how valuable your ideas are — that’s why Notes – Notebook & List Maker helps you keep them safe, structured, and stylish.
Capture thoughts instantly, plan smarter, and stay productive every single day — all in one elegant app. Start writing smarter. Stay organized. Be unstoppable. Privacy Policy: https://solitudecolorsllc.wordpress.com/privacy-policy/
 Terms of Use: https://solitudecolorsllc.wordpress.com

Screenshots

Workflowy4 screens
Notebook4 screens

Verdict

The call

The clearest difference is rating: Workflowy at 4.8 against Notebook's 4.3. Workflowy also leads on ads (none vs shown) and review sentiment (88% vs 71%). Notebook's advantage is iOS requirement (13.0 vs 15.6). On price, in-app purchases, monetization model and device support there is nothing between them.

Scored on Price · Rating · Positive reviews · Number of ratings · Update frequency · Ads · In-app purchases · Monetization · Best chart rank · Devices · Requires iOS

CostPrice · In-app purchases · Ads · Monetization

Both are free to download. Workflowy sells 2 in-app purchases, starting at $8.99 per month and Notebook sells 1 in-app purchase, starting at $2.99 per 7 days. Whichever you choose, the download price is not the number that matters.

ReceptionRating · Positive reviews · Number of ratings

Workflowy holds the better App Store score, 4.8 against 4.3. That said, the two scores are not equally well evidenced: Workflowy has 8.2K ratings behind it against 523, so its average is the more settled of the two. Written reviews point the same way: 88% of Workflowy's written reviews are positive against 71% of Notebook's.

UpkeepUpdate frequency

Workflowy ships an update weekly, Notebook every 3 weeks. The most recent releases landed on October 15, 2026 and October 13, 2026 respectively.

Scorecard6 real differences · 4 level
Workflowy versus Notebook: the parameters behind the verdict, then further details
ParameterWorkflowyNotebook
PriceFreeFree
Rating4.8 (8.2K ratings) — better4.3 (523 ratings)
Positive reviews88.1% of reviews — better70.6% of reviews
Number of ratings8.2K — better523
Update frequencyWeekly — betterEvery 3 weeks
AdsNo — betterYes
In-app purchasesYesYes
MonetizationFree with in-app purchasesFree with in-app purchases
DevicesiPhone, iPad, iPodiPhone, iPad, iPod
Requires iOS15.613.0 — better
Further details — not scored
Size147 MB73 MB
Age rating4+4+
DeveloperFunRoutine INCSolitude Colors

Customer experience

Workflowy

All ratings8,235 ratings
Positive96.9%
Neutral1.3%
Negative1.8%
Written reviews1,073 reviews
Positive88.1%
Neutral4.8%
Negative7.2%

Notebook

All ratings523 ratings
Positive83.0%
Neutral4.8%
Negative12.2%
Written reviews68 reviews
Positive70.6%
Neutral7.4%
Negative22.1%

User reviews

Workflowy

From 8.2K App Store ratings

What we love

  • 🚀 Best way to organize thoughts
  • 🔒 Secure and reliable
  • 👍 Simple and intuitive
  • 👍 Excellent for productivity and organization
  • 👍 Versatile for various use cases

Room to improve

  • 🐛 Occasional data loss issues
  • 🐛 Offline mode not always reliable
  • 🔋 Can be slow on mobile devices
  • 👎 Limited customization options

Notebook

From 523 App Store ratings

What we love

  • 👍 Easy to use
  • 💡 Great organization system
  • 🚀 Simple and quick
  • 🤩 Excellent AI-powered features

Room to improve

  • 🐛 Occasional crashes and freezes
  • 💸 Excessive ads disrupting usage
  • 🔒 Lack of customization options
  • 🤯 Confusing navigation

Bugs and requests

Workflowy

Reported bugs

3 issues
  • Cursor sometimes gets stuck
  • Syncing issues between web and mobile versions
  • Inability to delete items consistently

Requested features

4 requests
  • Add ability to attach files and documents
  • Improve mobile app experience
  • Implement better notification and reminder system
  • Add more formatting options (e.g., font styles, colors)

Notebook

Reported bugs

3 issues
  • Login issues and lost user data
  • Compatibility problems with older devices
  • Copying and pasting not working as expected

Requested features

4 requests
  • Add search functionality
  • Improve delete/edit options
  • Provide subscription-free version
  • Enhance calendar integration

In-app purchases

2 purchases

Workflowy

Subscriptions2
  • Workflowy Pro - Monthly$8.991 Month
  • Workflowy Pro - Yearly$79.991 Year
1 purchases

Notebook

Subscriptions1
  • Weekly$2.997 Days

Questions

Is Workflowy free?
Workflowy is free to download, with in-app purchases available.
Is Notebook free?
Notebook is free to download, with in-app purchases available.
Which has better reviews, Workflowy or Notebook?
Workflowy is rated higher. Workflowy averages 4.8 out of 5 from 8.2K ratings, while Notebook averages 4.3 from 523 ratings.
Do Workflowy or Notebook have ads?
Notebook shows ads; Workflowy does not.
Which is updated more often, Workflowy or Notebook?
Workflowy ships an update weekly, and Notebook every 3 weeks. Most recently, Workflowy was updated on October 15, 2026 and Notebook on October 13, 2026.

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