Workflowy vs Notebook
Price, ratings, monetisation and update history for both apps, side by side — with what reviewers say about each.
Workflowy
Capture ideas, manage tasks, and organize your thoughts with an infinitely nestable system. This app offers AI assistance for summarization and brainstorming, along with collaborative features and robust search capabilities. It syncs across devices and works offline, making it a powerful tool for personal and team productivity.
- Infinitely nested lists
- AI summarization and brainstorming
- Kanban boards for task management
- Real-time collaboration and sharing
- Global search and filtering
- Offline access and cross-device sync
- Tagging and mentions
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Workflowy is a simple, distraction-free app for capturing notes, managing tasks, and organizing your thinking. Infinitely nestable, surprisingly powerful - it helps you manage all the information in your life. With Workflowy you can: • Capture notes and ideas in an instant • Organize complex thinking with infinite nesting • Ask AI to summarize, rewrite, or brainstorm with your notes • Plan and manage tasks with kanban boards • #Tag and @assign items to stay on top of things • Link items across lists - edit once, update everywhere • Share and collaborate in real-time • Upload photos, files, and embed videos • Search and filter your entire Workflowy in seconds Workflowy syncs across all your devices and auto-saves everything. No more missing notes or lost files. Trusted by teams and thinkers at: Atlassian, Slack, The New York Times, and thousands of entrepreneurs, writers, engineers, scientists, and students worldwide. Feature highlights: • Infinitely nested lists • Workflowy AI (chat with notes, AI nodes, quick actions) • Calendar • Kanban boards • Mirrors (live synced copies) • #Tags and @mentions • Date organization with /date shortcuts • Global text search and filtering • Simple sharing and permissions • Works offline • Syncs with desktop and web • One-swipe task completion • File uploads and image attachments • Highlight text and color tags • Item starring • YouTube and X embeds • MFA (Multi-factor authentication) • Expand and collapse lists • Mobile keyboard shortcuts Terms of Use (EULA): https://www.apple.com/legal/internet-services/itunes/appstore/dev/stdeula/
Notebook
Organize your thoughts, plans, and ideas with a versatile notebook and list-making application. Create unlimited notes, manage tasks with checklists, and customize your workspace. Sync across devices for seamless access to your organized information.
- Unlimited notes and lists
- Folders and organization tools
- Rich text editing
- Checklists and to-do lists
- Cloud sync and backup
- Quick search and tags
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Organize Your Thoughts, Simplify Your Life! Tired of messy notes or forgotten ideas? Turn chaos into clarity with Notes – Notebook & List Maker, your ultimate space for creativity, planning, and productivity. Whether you’re journaling, managing projects, or capturing daily ideas — keep everything beautifully organized and accessible anytime, anywhere. Perfect for students, professionals, creators, and anyone who loves to stay organized and inspired! Key Features • Unlimited Notes & Lists Write, plan, and create without limits — from quick thoughts to detailed notebooks. • Folders & Organization Tools Sort your notes easily into folders and categories for a clean, clutter-free workspace. • Rich Text Editing Customize fonts, colors, and styles to make your notes uniquely yours. • Checklists & To-Do Lists Stay productive with easy task lists and reminders — perfect for daily routines or long-term goals. • Cloud Sync & Backup Access your notes from anywhere with secure cloud sync and never lose important data again. • Quick Search & Tags Find what you need instantly with smart search and tagging features. Go Premium Unlock your full potential with Notes Premium: • Ad-Free Experience Enjoy distraction-free writing and focus on what matters most. • Unlimited Folders & Storage Create as many notebooks and folders as you like — perfect for large projects or journaling. • Exclusive Themes & Customization Personalize your workspace with elegant themes and color palettes. • Priority Support Get faster assistance from our team whenever you need help. Subscription Info Weekly Subscription – $4.99 Use Cases * Journaling & daily reflections * Project planning & task management * Study notes & class organization * Grocery lists & reminders * Creative writing or brainstorming ideas * Work documentation & meeting notes We know how valuable your ideas are — that’s why Notes – Notebook & List Maker helps you keep them safe, structured, and stylish. Capture thoughts instantly, plan smarter, and stay productive every single day — all in one elegant app. Start writing smarter. Stay organized. Be unstoppable. Privacy Policy: https://solitudecolorsllc.wordpress.com/privacy-policy/ Terms of Use: https://solitudecolorsllc.wordpress.com
Screenshots
Verdict
The clearest difference is rating: Workflowy at 4.8 against Notebook's 4.3. Workflowy also leads on ads (none vs shown) and review sentiment (88% vs 71%). Notebook's advantage is iOS requirement (13.0 vs 15.6). On price, in-app purchases, monetization model and device support there is nothing between them.
Scored on Price · Rating · Positive reviews · Number of ratings · Update frequency · Ads · In-app purchases · Monetization · Best chart rank · Devices · Requires iOS
Both are free to download. Workflowy sells 2 in-app purchases, starting at $8.99 per month and Notebook sells 1 in-app purchase, starting at $2.99 per 7 days. Whichever you choose, the download price is not the number that matters.
Workflowy holds the better App Store score, 4.8 against 4.3. That said, the two scores are not equally well evidenced: Workflowy has 8.2K ratings behind it against 523, so its average is the more settled of the two. Written reviews point the same way: 88% of Workflowy's written reviews are positive against 71% of Notebook's.
Workflowy ships an update weekly, Notebook every 3 weeks. The most recent releases landed on October 15, 2026 and October 13, 2026 respectively.
| Parameter | Workflowy | Notebook |
|---|---|---|
| Price | Free | Free |
| Rating | 4.8 (8.2K ratings) — better | 4.3 (523 ratings) |
| Positive reviews | 88.1% of reviews — better | 70.6% of reviews |
| Number of ratings | 8.2K — better | 523 |
| Update frequency | Weekly — better | Every 3 weeks |
| Ads | No — better | Yes |
| In-app purchases | Yes | Yes |
| Monetization | Free with in-app purchases | Free with in-app purchases |
| Devices | iPhone, iPad, iPod | iPhone, iPad, iPod |
| Requires iOS | 15.6 | 13.0 — better |
| Further details — not scored | ||
| Size | 147 MB | 73 MB |
| Age rating | 4+ | 4+ |
| Developer | FunRoutine INC | Solitude Colors |
Customer experience
Workflowy
Notebook
User reviews
Workflowy
From 8.2K App Store ratingsWhat we love
- 🚀 Best way to organize thoughts
- 🔒 Secure and reliable
- 👍 Simple and intuitive
- 👍 Excellent for productivity and organization
- 👍 Versatile for various use cases
Room to improve
- 🐛 Occasional data loss issues
- 🐛 Offline mode not always reliable
- 🔋 Can be slow on mobile devices
- 👎 Limited customization options
Notebook
From 523 App Store ratingsWhat we love
- 👍 Easy to use
- 💡 Great organization system
- 🚀 Simple and quick
- 🤩 Excellent AI-powered features
Room to improve
- 🐛 Occasional crashes and freezes
- 💸 Excessive ads disrupting usage
- 🔒 Lack of customization options
- 🤯 Confusing navigation
Bugs and requests
Workflowy
Reported bugs
3 issues- Cursor sometimes gets stuck
- Syncing issues between web and mobile versions
- Inability to delete items consistently
Requested features
4 requests- Add ability to attach files and documents
- Improve mobile app experience
- Implement better notification and reminder system
- Add more formatting options (e.g., font styles, colors)
Notebook
Reported bugs
3 issues- Login issues and lost user data
- Compatibility problems with older devices
- Copying and pasting not working as expected
Requested features
4 requests- Add search functionality
- Improve delete/edit options
- Provide subscription-free version
- Enhance calendar integration
In-app purchases
Workflowy
- Workflowy Pro - Monthly$8.991 Month
- Workflowy Pro - Yearly$79.991 Year
Notebook
- Weekly$2.997 Days









